Office of the Comptroller

The Office of the Comptroller (OTC) provides timely recording, classifying and reporting of all financial transactions of the City.

Office of the Comptroller (OTC)

The Office of the Comptroller (OTC) consists of three core divisions: Fiscal Operations, Grants Administration, and Treasury Services. Responsibilities include timely recording, classifying and reporting of all financial transactions of the City. The City maintains a decentralized organizational structure where each department has the authority to pay and meet vendor obligations for non-payroll disbursements. They also have authority to issue their own debtors invoices and credit notes, record receivables, collect on accounts, credit accounts, and follow up on outstanding invoices.

The City is required to post this disclosure regarding Independent Registered Municipal Advisor (I.R.M.A.) Exemption.

Reports

Current ACFR
Popular Annual Financial Report

Previous ACFRs

Cost Plans

Single Audit Reports

Misc Reports

Airport - FY21 Passenger Facility Charges Report
Airport - FY20 Passenger Facility Charges Report
Airport - FY19 Passenger Facility Charges Report
Airport - FY18 Passenger Facility Charges Report
Airport - FY17 Passenger Facility Charges Report
Airport - FY16 Passenger Facility Charges Report
Police - FY21 Asset Forfeiture Report
Police - FY20 Asset Forfeiture Report
Police - FY19 Asset Forfeiture Report
Police - FY18 Asset Forfeiture Report
Police - FY17 Asset Forfeiture Report
Police - FY16 Asset Forfeiture Report
Sun Metro NTD FY21 Compliance Report
Sun Metro NTD FY20 Compliance Report
Sun Metro NTD FY19 Compliance Report
Sun Metro NTD FY18 Compliance Report
Sun Metro NTD FY17 Compliance Report
Sun Metro NTD FY16 Compliance Report
TCEQ FY21 Financial Assurance Report
TCEQ FY20 Financial Assurance Report
TCEQ FY19 Financial Assurance Report
TCEQ FY18 Financial Assurance Report
TCEQ FY17 Financial Assurance Report
TCEQ FY16 Financial Assurance Report

Interim Statements

FY 2022 - Nine Months Ended 5-31-22
FY 2022 - Six Months Ended 2-28-22
FY 2022 - Three Months Ended 11-30-21
FY 2021 - Twelve Months Ended 8-31-21
FY 2021 - Nine Months Ended 5-31-21
FY 2021 - Six Months Ended 02-28-21
FY 2021 - Three Months Ended 11-30-20
FY 2020 - Twelve Months Ended 8-31-20
FY 2020 - Nine Months Ended 5-31-20
FY 2020 - Six Months Ended 2-29-20
FY 2020 - Three Months Ended 11-30-19
FY 2019 - Nine Months Ended 5-31-19
FY 2019 - Six Months Ended 2-28-19
FY 2019 - Three Months Ended 11-30-18
FY 2018 - Seven Months Ended 3-31-18
FY 2018 - Six Months Ended 2-28-18
FY 2018 - Five Months Ended 1-31-18
FY 2018 - Four Months Ended 12-31-17
FY 2018 - Three Months Ended 11-30-17
FY 2018 - Two Months Ended 10-31-17
FY 2018 - One Month Ended 9-30-17
FY 2017 - Twelve Months Ended 8-31-17
FY 2017 - Eleven Months Ended 7-31-17
FY 2017 - Ten Months Ended 6-30-17
FY 2017 - Nine Months Ended 5-31-17
FY 2017 - Eight Months Ended 4-30-17
FY 2017 - Seven Months Ended 3-31-17
FY 2017 - Six Months Ended 2-28-17
FY 2017 - Five Months Ended 1-31-17

Quarterly Investment

CIP Schedule Reports

Debt Reporting

Continuing Disclosure Report FY21 - Downtown Development Corporation
Continuing Disclosure Report FY21 - General Obligation Debt
Continuing Disclosure Report FY21 - El Paso Airport
Continuing Disclosure Report FY20 - Downtown Development Corporation
Continuing Disclosure Report FY20 - General Obligation Debt
Continuing Disclosure Report FY20 - El Paso Airport
Continuing Disclosure Report FY19 - Downtown Development Corporation
Continuing Disclosure Report FY19 - General Obligation Debt
Continuing Disclosure Report FY19 - El Paso Airport
Continuing Disclosure Report FY18 - Downtown Development Corporation
Continuing Disclosure Report FY18 - General Obligation Debt
Continuing Disclosure Report FY18 - Downtown Development Corporation
Continuing Disclosure Report FY18 - El Paso Airport
Continuing Disclosure Report FY17 - General Obligation Debt
Continuing Disclosure Report FY16 - General Obligation Debt
Continuing Disclosure Report FY15 - General Obligation Debt
Continuing Disclosure Report FY14 - General Obligation Debt
Continuing Disclosure Report FY13 - General Obligation Debt
Continuing Disclosure Report FY17 - Downtown Development Corporation
Continuing Disclosure Report FY16 - Downtown Development Corporation
Continuing Disclosure Report FY15 - Downtown Development Corporation
Continuing Disclosure Report FY14 - Downtown Development Corporation
Continuing Disclosure Report FY13 - Downtown Development Corporation

Fiscal Recovery Plans

Previous reports may be obtained by contacting our office.

Fiscal Operations Division

The Fiscal Operations Division is responsible for the management, monitoring and disbursements of the City's cash payments and for processing the payroll for over 6,000 City employees and 1,500 of its retirees. It facilitates payment to vendors through a decentralized accounts payable process. This division is comprised of the following functions:

  • Accounts Payable – manages the daily administration and processing of vouchers and the related payments to the vendors of the City. Process all refunds and reimbursements as necessary.
  • Accounts Receivable – manages the daily processing of payments received by the City, completes the City Hall deposit to the bank, and application of payments to the proper account. Process billings for all City departments which do not have staff for invoicing of charges.
  • Payroll – manages the processing of paycheck to City employees bi-weekly and City Retirees on a monthly basis. Prepares and remits all applicable payments relating to deductions from the payroll checks as well as managing the payroll tax reporting in a timely manner.
  • General Accounting – manages the processing of the reporting of property taxes, revenues, agency funds, and necessary journal entries/reconciliations relating to the accounting system utilized by the City of El Paso.
  • Capital Assets – manages the capital assets necessary to safeguard City assets and ensure compliance with regulations. 
  • Debt Service – Reviews and prepares all reporting requirements relating to the outstanding debt of the City.
  • Financial Reporting – responsible for the preparation of the Annual Comprehensive Financial Report (ACFR) for the City of El Paso and preparation of the monthly fund financial statements. 
  • Cashier/Customer Service – performs all of the cashiering duties for City Hall departments and directs visitors to the appropriate City Hall departments.

Grants Administration Division

Grants Administration Division (GAD) provides grant accounting and financial reporting support to City departments and to Community Based Organizations (CBO), not-for-profit organizations free of charge. It is an integral part of the annual audit of grants awarded to the City. Suppose you have an idea or a project that needs funding, GAD will guide you through the easy steps to take your grant idea to a completed application. Before you or the GAD begin researching funding opportunities for your Department, identify the type of funding you need. The GAD will focus grant searches to identify funding opportunities specifically to meet your Department's needs.

The City of El Paso subscribes to eCivis Grants Locator, a searchable grants database. eCivis has data tailored to meet the needs of City Departments. If you wish to participate, please print and complete the eCivis Agreement Form. GAD utilizes the locator to identify funding opportunities which best match to Departments’ identified funding needs. City Departments may designate a staff person to have direct access to eCivis Grants Locator by calling (915) 212-1795.

For more details about what grants are, how to obtain them, and what services you have available to you review the Grants Management Policy and Standard Operating Procedures.

As a recipient of Federal financial assistance and under Title VI of the Civil Rights Act of 1964 and related statutes, the City ensures that no person shall on the grounds of race, religion, color, national origin, sex, age or disability be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any City programs or activities.

 

Services & Resources

Services:

  • Grant applications
  • Review grant applications to ensure required documents are available for grant submission
  • Review budgets for accuracy
  • Coordinate grant development team of subject matter experts to assist in the development of a grant
  • Provide grant writing and other related assistance
  • Reviewing monthly expenditures and grant match, if applicable
  • Preparing the monthly journal entry to record the receivable and revenue
  • Tracking the receivable to ensure the funds are received timely
  • Reviewing and posting journal entries that reclassify grant expenditures
  • Preparing the annual Single Audit report based on transactions in PeopleSoft Financial; providing supporting documentation to the auditors for grants audit
  • Setting up grant codes in PeopleSoft Financial when the grant is awarded and closing the grant when the grant is completed

Resources:

Treasury Services Division

Treasury Services Division (TSD) is responsible for managing the City’s investments in accordance with state law, City ordinances, debt covenants, the City Investment Policy and the Debt Policy. This Policy is adopted annually by the City Council. The TSD is also responsible for:

  • Acts as the contract representative for the City’s depository contract
  • Prepares Quarterly Investment Reports in accordance with the City's investment policy
  • Unclaimed property and return check function
  • Guidance and monitoring of the City's petty cash system

The City of El Paso encourages vendors to utilize the City's electronic form of payment. Please refer to Purchasing & Strategic Sourcing Department for more information about Vendor forms.

We will notify the payer via a letter within 2 days after the NSF check is received. The payer has ten (10) business days after receipt of the letter to respond to the City. The payer may submit the payment (money order or cashier's check) via US Mail to TSD attention. If in-person, the payer must go to the TSD for the information to take to the City Cashier's Office. Payer may pay cash, cashier's check or money order to the City Cashier's Office and deliver a copy of the receipt to the TSD for NSF check disposition. At no time will departments accept payments to clear NSF checks without prior TSD approval.

Unclaimed Property

The City of El Paso reports all unclaimed property to the State per the reporting guidelines provided in Texas Comptroller of Public Accounts, Unclaimed Property, a Division of the Texas Comptroller. Any person possessing a legal or beneficial interest in the unclaimed property may obtain information concerning the unclaimed property by following the steps listed below:

  1. Open State of Texas Database to view list
  2. Click on Get Started
  3. Search by name

Important Policies

There are several important policies that our division manages:

  • Cash Management PolicyOutlines the administrative policies with respect to the management of cash throughout the City like accurate cash flow analysis and cash fund movement to ensure safety, liquidity, and an appropriate yield. It also encompasses deposits, disbursements, and other cash transactions.
  • Credit Card Handling Policy: Describes the management of the payment gateways and equipment used for the processing of credit cards as a form of payment and the management of payments and fees
    associated with credit cards for the City.
  • Investment Policy: Describes how the City will invest public funds to maximize safety and liquidity, meet daily cash flows, and provide the highest possible investment return.
  • Escheatment Policy: Describes the reversion of unclaimed property to a government entity in the absence of legal claimants or heirs.
  • Debt Management Policy: This policy ensures that the City establishes and maintains a solid position with respect to its debt services fund.
  • Post-Issuance Compliance Policy: This policy adopts policies and procedures to guide the City in meeting the requirements of the Tax Code and other related obligations of the City concerning all outstanding issuance of debt.