Purchasing Forms

Please provide the information requested on the forms. Forms may be returned to the Purchasing & Strategic Sourcing Department by fax at (915) 212-0044 , by mail or hand delivered to: City of El Paso, Purchasing & Strategic Sourcing Department, 300 N. Campbell - 1st Floor, El Paso, Texas 79901. If you have questions about the forms, please contact the City Purchasing & Strategic Sourcing Department at (915) 212-1189. Please note that you are not required to complete the vendor forms in order to submit a bid.

While the City requires vendors to be on the City's Vendor list in order to issue a PO, it is not a requirement to be on the City's vendor list to submit a bid. However, in the event of an award, vendors will be required to complete and submit a Vendor Set Up Form along with an IRS W-9 form.

Competition in providing specific item(s), product(s), and/or service(s) is precluded by the existence of a patent, copyright, secret process or monopoly as stated under Section 252.022, subchapter A of the Local Governmental Code 7A or as provided for under 7B-F of the same section. When a vendor is the sole source of these products the City requires a Sole Source Affidavit along with a sole source letter which sets forth the reasons why this bidder is a sole source provider. The document must be signed, dated and notarized before submission.

Disclaimer: Bidders must understand that by providing false information on the Sole Source Affidavit, he/she may be considered a non-responsible bidder on future solicitations, which may result in discontinuation of any/all business with the City of El Paso.

Certificate of Interested Parties (HB 1295)

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.


Vendor Set-Up Forms

Sole Source Affidavit

Purchasing Form & P.O. Terms & Conditions

FTA Clauses

FAA Clauses

FEMA & Grants Clauses

Conflict of Interest Questionnaire

Certificate of Interested Parties Form

Certificate of Interested Parties Instruction

Title VI Requirement

Lobbyists Ordinance 016300

Lobbyists Ordinance Amended

Hire El Paso First Local Business Certification 1 Application Affidavit

Hire El Paso First Local Business Certification 2 Application Affidavit