AGENDA FOR REGULAR COUNCIL MEETING

MAY 14, 2013

COUNCIL CHAMBERS, CITY HALL

8:30 a.m.

 

AND

 

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. Campbell

Main Conference Room, 2nd Floor

MAY 13, 2013

9:00 a.m.

 

NOTICE:  At any time during the Council meeting, the City Council may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

PLEASE NOTE:  If items are scheduled for the Executive Session, the Council will move to Executive Session at 12:00 p.m. (noon) for the consideration of those items, or will hear the items at the end of the agenda or as determined by the Presiding Officer, whichever occurs first. 

 

ROLL CALL

 

INVOCATION by Police Chaplain Lisle Davis

 

PLEDGE OF ALLEGIANCE

 

Mayor’s PrOCLAMATIONS

 

1.   Ambrosio Guillen Day

2.   National Kids to Parks Day

3.   International Museum Day

 

RECOGNITION

Underage Drinking Initiative Poster Contest

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

 

A sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.


NOTICE

Requests to speak must be received by 8:30 a.m. on the date of the meeting.

30 Minutes total is allotted for speakers.

Three to five minutes may be allowed for each speaker.

 

REGULAR AGENDA – OTHER BUSINESS

 

1.            MAYOR AND COUNCIL:

Discussion and action on a presentation by the El Paso Lyceum and its Cabinets. [Mayor John Cook, (915) 541-4145]

(Attachment)

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  Council may, however, reconsider any item at any time during the meeting.  The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

 

CONSENT AGENDA

 

2.            APPROVAL OF MINUTES:

Approval of Minutes for the Regular City Council Meeting of May 7, 2013, and the Special City Council Meeting of April 25, 2013.

[Municipal Clerk, Richarda Duffy Momsen, (915) 541-4127]

(Attachment - Regular City Council Meeting Minutes for 05-07-13)

(Attachment - Special City Council Meeting Minutes for 04-25-13)

 

3.            REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

 

4.            RESOLUTIONS:

 

4A.         That the City Manager be authorized to sign all contracts and documents with the Texas Department of Housing and Community Affairs (TDHCA) for additional Homeless Housing and Service Program (HHSP) funds, and with the agencies approved for Housing Trust Funds ($251,433) and Bond Revenue Funds ($173,938), as specified in the Resolution, as well as amendments to such contracts which add or reduce funding when such amendments are consensual, including the de-obligation of funds by mutual termination; and authorizing the City Manager to take any actions necessary to accomplish the intent of this resolution and to sign all Certifications, Performance Reports, and any agreements or related documents for TDHCA or agency HHSP activities upon approval by the City Attorney’s Office and Director of Community and Human Development.  (All Districts)

[Community and Human Development, William L. Lilly, (915) 541-4643]

                (Attachment)

 

 

4B.         That the City Manager be authorized to sign an Underground Electrical and Transformer Pad Easement for the provision of electrical power to new Fire Station No. 5 to be located at 400 Revere Street, said easements more particularly described as a portion of Lot 1, Block 1, Miles Midtown, City of El Paso, El Paso County, Texas.  (District 3)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4431]

(Attachment)

 

 

4C.         That the City Manager be authorized to sign an Underground Electrical easement for the provision of electrical power to the Sun Metro Administration Building, 10151 Montana Avenue, a new City facility, said easements more particularly described as a portion of Lot 2, Block 1, Butterfield Trail Aviation Park Unit 2, City of El Paso, El Paso County, Texas.  (District 2)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4431]

(Attachment)

 

 

4D.         That the City Manager be authorized to sign an Underground Electrical and Transformer Pad Easement for the provision of electrical power to the wash building component of the Sun Metro Operations and Maintenance Facility, 10151 Montana Avenue, a new City facility, said easements more particularly described as a portion of Lot 2, Block 1, Butterfield Trail Aviation Park, Unit 2, City of El Paso, El Paso County, Texas.  (District 2)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4431]

(Attachment)

 

 

4E.         That the City Manager be authorized to sign a Transformer Pad Easement for the provision of electrical power for the lighting of a new soccer field facility on Escobar Dr., said easement more particularly described as a portion of Tract 13, Block 55, Ysleta Grant, City of El Paso, El Paso County, Texas.  (District 6)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4431]

(Attachment)

 

 

4F.         That the City Council approves the expenditure of additional available funding in the amount of $204,777 to Urban Associates, Inc., for additional construction costs for the Sun Metro Operations Maintenance Facility project.  The change order provides for the construction of a taller concrete retaining wall for the 35 acre site, larger foundations and more reinforcement to provide level access for the ten foot security buffer to allow for the safe access of maintenance vehicles to the area and to prevent dirt from washing into the Sun Metro property.  Contractor will provide credit for the two foot wall already included in the contract number 2012-074.  No additional time is added to contract time.  The new contract sum, including this change order is $27,850,676.60.  (District 3)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

[Mass Transit, Raul Escobedo (915) 534-5810]

(Attachment)

 

 

4G.        That the Solid Waste liens on the attachment posted with this agenda be approved.  (See Attachment A)  (All Districts)

[Environmental Services, Kurt Fenstermacher, (915) 621-6892]

(Attachment)

 

 

4H.         A Resolution authorizing El Paso City Mayor John Cook to sign a second amendment to an Interlocal Agreement between El Paso County on behalf of the El Paso County Juvenile Probation Department and the City of El Paso on behalf of the El Paso Municipal Courts, under the authority and in accordance with the Inter-local Cooperation Act, as set out in Chapter 791, Texas Government Code.

(All Districts)  [Municipal Clerk, Richarda Duffy Momsen, (915) 541-4127]

(Attachment)

 

 

4I.           That the City Manager or designee be authorized to sign an agreement between the Paso del Norte Health Foundation and the City of El Paso for the City to receive a grant in the amount of $132,000, for 2013-14 SFI: Tobacco Exposed, for the purpose of reducing the use of tobacco among El Paso youth and adults through a comprehensive tobacco control strategy; and that the City Manager or designee be authorized to sign any amendments thereto to extend the project for up to twelve months, to make adjustments to the contract program budget that do not change the contract amount, and to sign all related certifications.

(All Districts)  [Public Health, Bruce Parsons, (915) 771-5702]

(Attachment)

 

 

5.            APPLICATIONS FOR TAX REFUNDS:

That the tax refunds listed on the attachment posted with this agenda be approved.

(See Attachment B)  (All Districts)  [Tax Office, David Childs, (915) 541-4598]

(Attachment)

 

 

6.            request to issue purchase order:

 

Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Professional Ambulance a contractor under HGAC Contract # AM10-12 (Ambulances, EMS and other special service vehicles), for Stryker Power Pro Stretchers. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Houston Galveston Area Council (HGAC) was approved by Mayor and City Council on May 8, 2007.

 

Department:                                                    El Paso Fire Department

Award to:                                                         Professional Ambulance

                                                                        8700 East FM 917, Alvarado, Texas 76009

Annual Estimated Amount:                             $444,326

Total Estimated Award:                                  $444,326 (32 units)

Account No.:                                                   322 – 22130 – 580070 – 2210 – SST808

                                                                        322 – 22090 – 580070 – 1000

Funding Source:                                             2010 Homeland Security Grant – UASI

                                                                        Health and Medical Enhancements

Fire Department General Fund - Logistics

Districts:                                                        All

Reference No.:                                               2013-215

 

This is a Cooperative, (unit price) contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Terry Kebschull, (915) 771-1076]

(Attachment)

 

 

7.            BEST VALUE PROCUREMENT:

 

The award of Solicitation No. 2013-156 (Maintenance of Overhead Doors at City Facilities) to E.P.S.D., Inc. for an initial term estimated award of $249,000 (3 Years).

 

Department:                                                    General Services

Award to:                                                         E.P.S.D., Inc.

                                                                        El Paso, TX 

Item(s):                                                            ALL

Initial Term:                                                     3 Years

Option to Extend:                                            2 Years

Annual Estimated Award:                               $  83,000

Initial Term Estimated Award:                        $249,000 (3 Years)

Option Amount:                                               $166,000 (2 Years)

Total Estimated Amout:                                  $415,000 (5 Years)

Account No.:                                                   231-31040-522260-1000-P3120

Funding Source:                                             General Fund – Buildings, Facilities,

                                                                        Maintenance Contracts

Districts:                                                        All

 

This is a Best Value, service contract.

 

The Financial Services - Purchasing Division and General Services recommend award as indicated to Desert Garage Doors, LLC the bidder offering the best value.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

8.            BID:

 

The award of Solicitation No. 2013-080 for Greater El Paso Landfill Additional Restrooms to Mirador Enterprises, Inc. for a total award of $204,847.

 

Department:                                                    Engineering and Construction Management

Award to:                                                         Mirador Enterprises, Inc.

                                                                        El Paso, TX

Total Estimated Award:                                  $204,847

Time for Completion:                                      150 Consecutive Calendar Days

Account:                                                          334-34060-580270-3150-PSWM00170

Funding Source:                                             Disposal Service Fees

Districts:                                                        All

 

That the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contract is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a lump sum contract. The Engineering & Construction Management Department recommends award to the offeror who submitted the highest ranked proposal.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

 

REGULAR AGENDA - INTRODUCTIONS

9.            INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

 

Public comment typically is not taken during the introduction of ordinances.

Public comments are invited at the date of the scheduled public hearing.

 

9A.         An Ordinance vacating portions of two easements generally located on the access road of Loop 375 S (Joe Battle Boulevard) from Rojas Drive going north 1,950 feet; and the access road of Loop 375 N (Americas Avenue) to a point going 1,000 feet from A&M Circle; and authorizing the City Manager to sign Quitclaim Deeds and any other documents necessary to convey the City’s interest to the State of Texas.  SUET13-00002  (District 6)

[City Development, Raul Garcia, (915) 541-4935]

(Attachment)

 

PUBLIC HEARING WILL BE HELD ON MAY 21, 2013, FOR ITEM 9A

 

9B.         An Ordinance changing the zoning of a portion of the North Gate Outlet Channel R.O.W. out of Castner Heights Unit One, an Addition to the City of El Paso, El Paso County, Texas from R-4 (Residential) to C-4 (Commercial) and imposing a condition.  The penalty is as provided for in Chapter 20.24 of the El Paso City Code.  Subject Property:  south of Diana Drive and east of Gateway North Boulevard.  Property Owner:  El Paso Water Utilities - Public Service Board and City of El Paso.  PZRZ12-00031  (District 4)

[City Development, Andrew Salloum, (915) 541-4633]

(Attachment)

 

 

9C.         An Ordinance granting Special Permit No. PZST12-00011, to allow for infill development on the property described as Lot 15 and 16, Block 44, Harts Survey No. 9, City of El Paso, El Paso County, Texas, pursuant to section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 906 N. Mesa Street. Property Owner: DDDG Investments II, L.P. PZST12-00011 (District 8)

[City Development, Andrew Salloum, (915) 541-4633]

(Attachment)

 

 

9D.         An Ordinance granting Special Permit No. PZST12-00023, to allow for a Facility-Mounted Personal Wireless Service Facility (PWSF) on the property described as Lot 19 and a portion of Lot 17, Block 138, Chaparral Park Unit 30, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.455 of the El Paso City Code.  The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property:  6520 Loma De Cristo Drive.  Applicant:  Ascension Lutheran Church.  PZST12-00023  (District 1)

[City Development, Andrew Salloum, (915) 541-4633]

(Attachment)

 

 

9E.         An Ordinance changing the zoning of a 7.645 acre parcel of land legally described as being all of Lot 2 and a portion of Lots 1 and 3, University Center as filed in Volume 23, Page 35, El Paso County Deed Records, El Paso County, Texas from C-1 (Commercial) and C-3 (Commercial) to SCZ (SmartCode Zone). The penalty is as provided for in Chapter 21.60 of the El Paso City Code. Property Owner:  Board of Regents of the University of Texas.  PZRZ13-00009 (District 8)  [City Development, Elizabeth Gibson, (915) 541-4730]

(Attachment)

 

PUBLIC HEARING WILL BE HELD ON JUNE 4, 2013, FOR ITEMS 9B – 9E

 

Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:30 a.m.  All interested persons present shall have an opportunity to be heard at that time.  After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice.  Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m.


REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

 

10.          ENGINEERING AND CONSTRUCTION MANAGEMENT:

 

10A.      Discussion and action to award Solicitation No. 2013-157 for Northeast Regional Park: Skate Park and Parking Lot Improvements to Medlock Commercial Contractors, LLC for an estimated total amount of $1,435,957.44.

 

Department:                                        Engineering and Construction Management

Award to:                                             Medlock Commercial Contractors, LLC

                                                            El Paso, TX

Base Bid I:                                           $1,053,281.38

Option I:                                              $   143,014.54

Option II:                                             $   239,661.52

Total Estimated Award:                      $1,435,957.44

Time for Completion:                          210 Consecutive Calendar Days

Accounts:                                            190-29010-580270-4800-PCP13PRKA23

Funding Source:                                 2012 Quality of Life Bonds

District:                                              4

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contract is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract.  The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

10B.      Discussion and action to award Solicitation No. 2013-106, for Fire Station No. 5 to F.T. James Construction, Inc., for a total estimated amount of $4,222,111.

 

Department:                                        Engineering and Construction Management

Award to:                                             F.T. James Construction, Inc.

                                                            El Paso, Texas

Base Bid:                                             $4,222,111

Total Award                                         $4,222,111

Time for Completion:                          330 consecutive calendar days

Account                                               190-28340-580270-4560-PCP12FI030

Funding Source:                                 FY2012-13 Certificates of Obligation, Short Term CIP Plan

District:                                              3

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a Competitive Seal Proposal lump-sum contract.  The Engineering and Construction Management and the Fire Department recommend award to the bidder offering the best value bid.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

11.          FINANCIAL SERVICES:

11A.      1.   Discussion and action that the Purchasing Manager is authorized to notify Ruiz Protective Services, Inc. that the City is terminating Contract No. 2009-163 for  convenience pursuant to the provisions and requirements of Section C, Paragraph 8A of the Contract Clauses  and that the termination shall be effective as of April 23, 2013.  Vendor will be notified.

Department:                                  General Services

Districts:                                      All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

[POSTPONED FROM 04-23-13]

(Attachment)

 

 

2.   Discussion and action on the award of Solicitation No. 2013-076 (Security Guard Service for City Municipal Buildings) to Ruiz Protective Services, Inc. for an initial term estimated award of $745,830.

Department:                                  General Services

Award to:                                       Ruiz Protective Services, Inc.

                                                      El Paso, TX

Item(s):                                          All

Initial Term:                                   3 years

Option to Extend:                          2 years

Annual Estimated Award:             $   248,610

Initial Term Estimated Award:      $   745,830 (3 years)

Total Estimated Award:                $1,243,050 (5 years)

Account No.:                                 231-31040-522120-1000-P3120

Funding Source:                           General Fund

Districts:                                      All

 

This is a Best Value, Service contract.

 

The Financial Services - Purchasing Division and Department of General Services recommend award as indicated to Ruiz Protective Services, Inc., the lowest responsive, responsible bidder.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

[POSTPONED FROM 04-23-13]

(Attachment)

 


 

11B.      1.  Discussion and action that the Purchasing Manager is authorized to notify Dalton Brake and Wheel and Stanley Spring and Suspension that the City is terminating Contract No. 2010-135 pursuant to the provisions and requirements of Section C, Paragraph 8A of the Contract Clauses, and that the termination shall be effective as of May 14, 2013.

 

Department:                                   General Services – Fleet Division

Districts:                                        All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

2.  Discussion and action on the award of Solicitation No. 2013-151 (Wheel & Axle Alignment, Steering & Suspension Parts and Service) to Stanley Spring & Suspension for an initial term award of $1,047,000.

 

Department:                                         General Services – Fleet Division

Award to Vendor:                                 Stanley Spring & Suspension

                                                              El Paso, Texas

Item(s):                                                 Group I & II,

Estimated 1 Year Award:                     $   349,000

Option to Extend:                                 2 Years

Total Initial Term Estimated Award:     $1,047,000 (3 Years)

Option Amount:                                    $   698,000 (2 Years)

Total Estimated Award:                        $1,745,000 (5 Years)

Account No.:                                        231-37010-580540-4960

Funding Source:                                   General Services Department – Cars,

                                                              Pickups, Vans

Districts:                                              All

 

This is a Best Value, unit price contract.

 

The Financial Services - Purchasing Division and General Services – Fleet Division recommend award as indicated to Stanley Spring & Suspension, the sole responsive, responsible bidder.   It is also recommended that Dalton Brake & Wheel be deemed non-responsive for bidding services only and not parts as required by the bid and Truck Enterprises, Inc. be deemed non-responsible for not providing a Price Adjustment Factor(s) and Type of Price List(s) as required by the bid.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

11C.      Discussion and action on the award of Solicitation No. 2013-091 (Supplemental Foliar Nutrients for Sports Turf) to Tim Mitchell dba, C.M.C Company for an initial term estimated award of $ 1,181,700.

 

Department:                                        General Services

Award to:                                             Tim Mitchell, dba, C.M.C Company

                                                            McKinney, Texas

Item(s):                                                All

Initial Term:                                         3 years

Option to Extend:                                2 years

 

Annual Estimated Award:                   $    393,900

Initial Term Estimated Award:            $ 1,181,700 (3 years)

Options Amount:                                 $    787,800 (2 years)

Total Estimated Award:                      $ 1,969,500 (5 years)

Account No.:                                       231 – 31120 – 531260 – 1000 – P3110

                                                            231 – 31120 – 531130 – 1000 – P3110

Funding Source:                                 General Fund – Chemical Supplies

                                                            General Fund – Land Management Supplies

Districts:                                            All

 

This is a low bid, unit price type contract.

 

The Financial Services - Purchasing Division and General Services recommend

award as indicated to Tim Mitchell, dba, C.M.C Company the lowest responsive, responsible bidder.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

11D.      Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Siddons-Martin Emergency Group LLC, a contractor under Texas Association of School Boards (TASB) BuyBoard, Contract #399-12 for the purchase of five Impel PUC Pumpers with equipment.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Texas Association of School Boards (TASB) BuyBoard Cooperative Purchasing Program was approved by Mayor and City Council on August 21, 2007.

 

Department:                                        Fire

Award to:                                             Siddons-Martin Emergency Group LLC

                                                            Dallas, TX

Estimated Award:                               $2,593,920.00 (5 Units)

Account No.:                                       322-22090-580070-4930-PENCON0060

Funding Source:                                 Capital Projects-Second Compass Loan

Districts:                                            All

Reference No.:                                   2013-210

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Terry Kebschull, (915) 771-1076]

(Attachment)

 

 

11E.      Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Daco Fire Equipment, a contractor under Houston-Galveston Area Council Cooperative (HGAC), Contract #FS12-11 for the purchase of two Rosenbauer Aerial Units with equipment.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Houston-Galveston Area Council Cooperative (HGAC) was approved by Mayor and City Council on May 8, 2007.

Department:                                        Fire

Award to:                                             Daco Fire Equipment

                                                            Lubbock, TX

Estimated Award:                               $1,580,437 (2 Units)

Account No.:                                       322-22090-580070-4930-PENCON0060

Funding Source:                                 Capital Projects-Second Compass Loan

Districts:                                            All

Reference No.:                                   2013-212

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Terry Kebschull, (915) 771-1076]

(Attachment)

 

 

11F.       Discussion and action on the award of Solicitation No. 2013-148 Security Guard Services for Parks Facilities (Re-Bid) to Mike Garcia Merchant Security, LLC for an initial term estimated award of $450,660.

Department:                                        Parks and Recreation

Award to:                                             Mike Garcia Merchant Security, LLC

                                                            El Paso, TX

Item(s):                                                All

Initial Term:                                         3 years

Option to Extend:                                2 years

Annual Estimated Award:                   $150,220

Initial Term Estimated Award:            $450,660 (3 years)

Option Amount:                                   $300,440 (2 years)

Total Estimated Award:                      $751,100 (5 years)

Account No.:                                       451-51220-522120-1000

                                                            451-51230-522120-1000

                                                            451-51240-522120-1000

                                                            451-51270-522120-1000

                                                            451-51290-522120-1000

                                                            451-51300-522120-1000

                                                            451-51310-522120-1000

                                                            451-51380-522120-1000

                                                            451-51390-522120-1000

Funding Source:                                 General Fund – Security Contracts

Districts:                                            All

This is a Best Value, service contract.

The Financial Services - Purchasing Division and Department Name recommend award as indicated to Mike Garcia Merchant Security, LLC, the bidder offering the best value bid.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Parks and Recreation, Tracy Novak, (915) 541-4259]

(Attachment)

 

 

 

REGULAR AGENDA – OTHER BUSINESS

 

12.          FINANCIAL SERVICES:

 

12A.      Discussion and action that the City Manager be authorized to sign Consent to Assignment of the contract by and between the City of El Paso, Intergrated Forensic Laboratories, Inc. (“Assignor”) and NMS Labs, Inc. (“Assignee”) with respect to the City of El Paso Contract 2012-189R Crime Lab Services.

Department:                                        Police

Districts:                                            All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Police, Robert E. Feidner, (915) 564-7309]

(Attachment)

 

 

12B.      Discussion and action on a Resolution that the City Manager be authorized to sign an agreement between the City and El Paso Healthcare Systems, Ltd., dba Las Palmas Del Sol Healthcare to provide baseline physical exams services (Solicitation 2013-139R) for a term of 36 months beginning on May 22, 2013 and an option to extend for one additional two-year period at the mutual agreement of the parties.

Department:                                        Fire

Districts:                                            All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Samuel Peña, (915) 485-5600]

(Attachment)

 

 

13.          INFORMATION TECHNOLOGY:

 

13A.      Discussion and action that the City Manager be authorized to sign a Mutual Termination Agreement between the County of El Paso, Texas and the City of El Paso to terminate the 2009 Interlocal Agreement regarding the Management Services for the City Information Technology Department.  The City and County are restructuring the shared services information technology approach for the two governmental entities.  (All Districts)

[Information Technology, Miguel Gamino, (915) 541-4746]

(Attachment)

 

 

13B.      Discussion and action that the City Manager be authorized to sign a City County Master Information Technology Joint-Projects Interlocal Agreement between the County of El Paso, Texas and the City of El Paso to restructure the shared services approach to maximize resources, operational efficiencies and leverage use of tax dollars invested in information technology functions for the two governmental entities.  (All Districts)

[Information Technology, Miguel Gamino, (915) 541-4746]

(Attachment)

 

 

13C.      Presentation:  Department of Information Technology 3rd Quarter Report for Fiscal Year 2013.  (All Districts)

[Information Technology, Miguel Gamino, (915) 541-4746]

(Attachment)

 

 

13D.      Presentation and discussion on the Information Technology Policy on Procurement, Installation and Implementation of information technology software, equipment, support and maintenance.  (All Districts)

[Information Technology, Miguel Gamino, (915) 541-4746]

(Attachment)

 

 

14.          MAYOR AND COUNCIL:

14A.      Discussion and action on developing a partnership with UTEP's Golden Age Fitness Program in order to provide access to an affordable comprehensive health program for seniors.  Presentation by Sandor Dorgo, PhD, CSCS, Department of Kinesiology.  (All Districts)

[Representative Susie Byrd, (915) 541-4996]

[Representative Ann Morgan Lilly, (915) 541-4886]

(Attachment)


 

14B.      Discussion and action on requiring the Department of Information Technology (IT) to require that the Users, including council members, of new IT systems or new software applications be included in finalizing such technology and software before the systems go live.

[Representative Emma Acosta, (915) 541-4515]

 

 

EXECUTIVE SESSION

 

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:  (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.)  The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071              CONSULTATION WITH ATTORNEY

Section 551.072              DELIBERATION REGARDING REAL PROPERTY

Section 551.073              DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074              PERSONNEL MATTERS

Section 551.076              DELIBERATION REGARDING SECURITY DEVICES

Section 551.087              DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

 

Discussion and action on the following:

 

EX1.      Lease space at Union Plaza Transit Terminal (551.071 and 551.072)

[City Attorney’s Office, Sol M. Cortez, (915) 541-4550]

 

 

NOTICE TO THE PUBLIC:

 

Sign Language interpreters are provided for regular City Council meetings.  Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

 

Hearing Assistance Devices are available upon request.

 

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

 

 

http://www.elpasotexas.gov/