November 10, 2009
Council Chambers, City Hall
1:00 p.m.
After the meeting is convened, the Mass
Transit Department Board shall consider the following items no sooner than the
designated time, but may consider them at a later time:
Roll call
*At any time during the Mass Transit
Department Board meeting, the Mass Transit Department Board may meet in
executive session pursuant to Section 3.5A of the El Paso City Charter and the
Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted
by law.
CALL TO THE PUBLIC
– PUBLIC COMMENT
This time is
reserved for members of the public who would like to address the Mass Transit
Department Board on items that are not on the Mass Transit Department Board
Agenda.
A sign-up form is
available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp
for those who wish to sign up in advance of the meeting date and a sign-up form
is available outside the City Council Chambers at the City Clerk table for
those who wish to sign up on the day of the meeting. Requests to speak must be received by 9:00
a.m. on the date of the meeting.
30 Minutes total is
allotted for speakers.
Three
to five minutes may be allowed for each speaker
NOTICE
TO THE PUBLIC
All matters listed under the CONSENT
AGENDA, including those on the Addition to the Agenda, will be considered by
Mass Transit Department Board to be routine and will be enacted by one motion
unless separate discussion is requested by Board Members. Prior to the vote, members of the audience
may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has
not been called out for separate discussion, the item has been approved. The Mass Transit Department Board may,
however, reconsider any item at any time during the meeting. The wording of all agenda items shall appear
in the minutes of this meeting of the Mass Transit Department Board as posted,
unless otherwise revised by this or other motion of the Mass Transit Department
Board, without the necessity of the City Clerk reading the wording of each item
into the record.
CONSENT AGENDA
1.
APPROVAL OF
MINUTES:
Approval of Minutes
for the Mass Transit Department Board Meeting of October 13, 2009. [Director, Jay Banasiak (915) 533-1220] (Action 09-115)
2.
REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS (Action 09-116)
3.
RESOLUTIONS:
That the Chairman of the Mass Transit Department Board
be authorized to sign an Affiliation Agreement by and between the City of
4.
BOARD APPOINTMENTS:
Appointment of Walt
Phillips to the Citizen’s Advisory Committee for the Board of the Mass Transit
Department by Mayor John Cook. [Mayor John Cook, (915) 541-4145]
(Action 09-118)
5.
Best VALUE PROCUREMENT:
The award of Solicitation No. 2009-254 (Rental of Uniforms
and Shop Towels) to Unifirst Corporation for a total estimated award of
$352,000.00. (Action 09-119)
Department: Sun Metro
Award to: Unifirst
Corporation
Items: All
Option: Two Years
Annual
Estimated Amount: $88,000.00
Account
No.: 60600006 –
502222 - 40345
Funding
Source: Inventory
Purchases/Sun Metro Inventory
Total
Estimated Award: $352,000.00 (4
Year Total)
District(s): All
This is a
forty-eight month contract.
The cost under this best value contract is only an
estimated minimum value. The actual cost of this contract may be higher or
lower than the total estimated minimum value and will be the sum total at the
end of the contract term so long as increased funds are appropriated in the
budget.
The Departments of Financial Services, Purchasing
Division, and Mass Transit recommend award as indicated, to the vendor offering
the best value bid.
Contact
person: Terrence
Freiburg, Purchasing Manager, 541-4313
Jay
Banasiak, Sun Metro, 534-5811
6.
Purchasing
requests to issue purchase orders, etc.:
Request that the Purchasing Manager for Financial Services,
Purchasing Division, be authorized to exercise the City’s option to extend
current Contract 2008-035 (Janitorial
Services – Sun Metro Demand Response Facility) with Total Cleaning
Services, Inc. for two additional years pursuant to the provisions of an award
approved by Mass Transit Board on December 18, 2007. Contract period from January 1, 2011 to
December 31, 2013. (Action 09-120)
Department: Sun Metro
Account No.: 60600005 – 502206 –
40345
Annual Estimated Amount: $46,846.80
Funding Source: Facilities
Maintenance-Maintenance Services Contracts/
Janitorial-Sun
Metro Operations
Total Estimated Amount: $93,693.60
District(s): 2
Contact person: Terrence
Freiburg, Purchasing Manager, 541-4313
Jay
Banasiak, Sun Metro, 534-5811
REGULAR
AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS
7.
BEST VALUE PROCUREMENT:
Discussion
and action on the award of Solicitation No. 2010-012
(Bus Radiator and Air Charge Cooler
Services) to Emmett Radiator
Service, Inc. for a total estimated award of $600,000.00. (Action
09-121)
Department: Sun Metro
Award
to: Emmett Radiator Service, Inc.
Items: All
Annual
Estimated Amount: $200,000.00
Account
No.: 60600015 – 503118 – 40348
Funding
Source: Inventory Purchases/Sun Metro Inventory
Total
Estimated Award: $600,000.00 (3
year total)
Districts: All
This is a thirty-six month contract.
The cost under this
requirements contract is only an estimated minimum value. The actual cost of
this contract may be higher or lower than the total estimated minimum value and
will be the sum total at the end of the contract term so long as increased
funds are appropriated in the budget.
The Departments of Financial
Services, Purchasing Division, and Mass Transit recommend award to the sole
bidder.
Contact person: Terrence
Freiburg, Purchasing Manager, 541-4313
Jay
Banasiak, Sun Metro, 534-5811
8.
PURCHASING
REQUESTS TO ISSUE PURCHASE ORDERS, ETC.:
8A.
Discussion and action on the request that the Purchasing Manager for
Financial Services, Purchasing Division, be authorized to issue Purchase Orders
to North American Bus Industries, Inc.
(NABI), the sole source provider for bus components required for the repair and
maintenance of NABI coaches. Annual
estimated amount, $333,333.00. Total
estimated three year award, $1,000,000.00 with the stipulation that the vendor
provides an updated sole source letter and affidavit each year. (Action 09-122)
Department: Sun
Metro
Account No.: 60600015
– 503118 - 40348
Funding Source: Inventory
Purchases/Vehicle Maintenance Supplies/Sun Metro Inventory
Total Estimated Award: $1,000,000.00 (3 year total)
Sole Source No: 2010-069
Districts: All
Contact person: Terrence
Freiburg, Purchasing Manager, 541-4313
Jay
Banasiak, Sun Metro, 534-5811
8B.
Discussion and action on the request that the Purchasing
Manager for Financial Services, Purchasing Division be authorized to issue
Purchase Order to Continental Automotive Systems U.S. Inc., the sole source
provider for the TransitMaster AVL system, for the purchase and installation of
twenty five units in the 0400 series buses for a one-time amount of
$563,532.24, and $50,000.00 annually for related spare parts. Total estimated three year award for spare
parts is $150,000.00 with the stipulation that the vendor provides an updated
sole source letter and affidavit each year.
The estimated
total expenditure is $713,532.24.
(Action 09-123)
Department: Sun Metro
Award to: Continental Automotive Systems U.S. Inc.
Items: No.
1: AVL Units $563,532.24 (25 total)
No.
2: Spare Parts $150,000.00 (3 year
total)
Account
No.: 60600006 –
508006 – 40345
Funding Source: Transit
Maintenance-Vehicular Equipment-Sun Metro General Operations
Total
Estimated Award: $713,532.24
Sole
Source: 2010-083
Districts: All
Contact
person: Terrence Freiburg,
Purchasing Manager, 541-4313
Lynly
Leeper, Sun Metro, 534-5822
REGULAR AGENDA – OTHER BUSINESS
9.
Discussion and action on the Mass Transit Department
Board’s nomination and appointment of a representative to the Far West Texas/El
Paso Regional Transportation Committee (WTEP) to represent the City of El
Paso’s ridership. [Director, Jay
Banasiak (915) 533-1220] (Action 09-124)
10.
Director’s Report
on status of the transfer centers.
[Director, Jay Banasiak (915) 533-1220]
EXECUTIVE SESSION
The Mass Transit Department Board of the City of El Paso may
retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso
City Charter and the Texas Government Code, Chapter 551, Subchapter D, to
discuss any of the following: (The items listed below are matters of the sort
routinely discussed in Executive Session, but the Mass Transit Department Board
of the City of El Paso may move to Executive Session any of the items on this
agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit
Department Board will return to open session to take any final action and may
also, at any time during the meeting, bring forward any of the following items
for public discussion, as appropriate.
Section 551.071 CONSULTATION WITH ATTORNEY
Section 551.072 DELIBERATION REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY DEVICES
Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT
NOTICE TO THE PUBLIC:
Sign Language interpreters will be provided for this meeting upon
request. Requests must be made to the Mass Transit Department ((915) 533-1220)
a minimum of 24 hours prior to the posted date and time of this meeting. Copies
of this agenda will be provided in Braille, large print, or audiotape upon
requests made a minimum of 48 hours prior to the date and time of the meeting.
Hearing Assistance Devices are available upon request.
MASS TRANSIT AGENDAS ARE PLACED ON THE INTERNET EVERY FRIDAY AT
THE
FOLLOWING ADDRESS: http://www.elpasotexas.gov