Council
Chambers, City Hall
1:00 p.m.
After the meeting is convened, the Mass Transit Department
Board shall consider the following items no sooner than the designated time,
but may consider them at a later time:
Roll call
*At any time during the Mass Transit Department Board
meeting, the Mass Transit Department Board may meet in executive session
pursuant to Section 3.5A of the El Paso City Charter and the Texas Government
Code, Chapter 551, Subchapter D, to discuss items as permitted by law.
NOTICE TO THE PUBLIC
All matters
listed under the CONSENT AGENDA, including those on the Addition to the Agenda,
will be considered by Mass Transit Department Board to be routine and will be
enacted by one motion unless separate discussion is requested by Board
Members. Prior to the vote, members of
the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has
not been called out for separate discussion, the item has been approved. The Mass Transit Department Board may,
however, reconsider any item at any time during the meeting. The wording of all agenda items shall appear
in the minutes of this meeting of the Mass Transit Department Board as posted,
unless otherwise revised by this or other motion of the Mass Transit Department
Board, without the necessity of the City Clerk reading the wording of each item
into the record.
CONSENT AGENDA
1.
APPROVAL OF MINUTES:
Approval of Minutes for the Regular Mass Transit Department Board Meeting
of
2.
REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD
MEMBERS (Action 09-29)
3.
RESOLUTIONS:
3A. That the
Board approve the expenditure of additional available
funding in the amount of ONE HUNDRED FIFTY FIVE THOUSAND FOUR HUNDRED EIGHTY
AND 00/100 DOLLARS ($155,480.00) to ARROW BUILDING CORPORATION for additional
construction cost of the Downtown Transit Terminal. This approval ratifies the completed
additional labor and materials for removing previously unknown concrete
footings, walls, slabs and tunnels, provide additional backfill material and
over excavate building pad area for the Downtown Transit Terminal, adding no
days of contract time [change order number 1] for Contract Number
2009-057. The new contract sum,
including change order 1, is THREE MILLION EIGHT HUNDRED FIFTY EIGHT THOUSAND
FOUR HUNDRED EIGHTY AND 00/100 DOLLARS ($3,858,480.00). [Engineering, Alan Shubert, (915)
541-4423].
(Action
09-30)
3B. That
the Purchasing Manager for Financial Services, Purchasing Division, be
authorized to notify Mission Linen Uniforms and Supply, Uniforms of Texas, Bazaar
Uniforms & Mens Store, and Border Embroidery that the City is terminating
Contract No. 2008-115 pursuant to the provisions and requirements of Section C
18 A of the Contract Clauses due to convenience and that the termination shall
be effective as of April 14th, 2009. [Financial Services/Purchasing, Terrence Freiburg,
(915) 541-4313]. Districts: All (Action 09-31)
4.
BOARD APPOINTMENTS:
4A.
Raul Zamarripa as an Alternate
Member to the Citizens Advisory Committee for the Mass Transit Department
Board. (Action 09-32)
4B.
Troy Hicks as a Member to the Citizens Advisory Board
for the Mass Transit Department.
Districts: Rep. Rachel
Quintana (Action 09-33)
5.
Purchasing requests to issue purchase orders, etc.:
5A.
Request that the Purchasing Manager
for Financial Services, Purchasing Division be authorized to issue Purchase
Order(s) to Continental Automotive Systems US, Inc. the sole provider of
hardware and software licenses for Amber OnStreet Signs which is supported by
the sole sourced Automatic Vehicle Locator (AVL) System that was approved at
the
Department: Sun
Metro
Account
No.: 60600001 508035 40345
Funding
Source: Sun Metro Administration-Communications
Equipment -Sun Metro Operations
Total
Estimated Amount: $195,414.06
Sole Source
No.:
2009-194
Districts: All
[Financial Services/Purchasing,
Terrence Freiburg, (915) 541-4313]
5B. Request that the Purchasing Manager
for Financial Services, Purchasing Division be authorized to issue Purchase
Order(s) to
Department:
Sun Metro
Account
No.:
60600011 508035 11603 G600339
60600011
508035 11640 G600437
60600011
508035 11643 G600441
60600011
508035 11646 G600444
Funding
Source: Sun
Metro Capital Grants-Communications Equipment-FTA Grant TX-90-X344
FTA
Grant TX-90-X390
FTA
Grant TX-90-X454
FTA
Grant TX-90-X483
Total Estimated
Award: $85,875.00
Sole
Source
No.:
2009-190
Districts:
All
[Financial
Services/Purchasing, Terrence Freiburg, (915) 541-4313]
6.
BIDS:
6A. The award of Solicitation No. 2009-069 (Spider Rebuild Brake Program) to Truck Trailer Transit Division of Axletech North America Aftermarket for a total
estimated award of $448,800.00. (Action
09-36)
Department: Sun
Metro
Award
to:
Truck
Trailer Transit Division of Axletech North America Aftermarket
Items: 1 thru 4
Option: Two
Years
Annual Estimated
Amount: $149,600.00
Account
No.:
60600015 503118 40348
Funding
Source: Mass Trans Inventory Purchase-Vehicle Maintenance
Supplies-SM Inventory
Total Estimated
Award: $448,800.00
Districts:
All
This
is a requirements type contract with an initial term of thirty-six months.
The cost under this requirements
contract is only an estimated minimum value. The actual cost of this
contract may be higher or lower than the total estimated minimum value and will
be the sum total at the end of the contract term so long as increased funds are
appropriated in the budget.
Financial Services and Sun Metro
recommends that A.G.T. be deemed a bidder that is not responsible. The
owner of A.G.T. is the owner of G.O.T. Supply, recently deemed a not
responsible bidder by City Council.
The Departments
of Financial Services, Purchasing Division, and Mass Transit recommend award as
indicated, to the lowest responsive, responsible bidder.
[Contact person:
Terrence Freiburg, Purchasing Manager, 541-4313.]
6B. The award of Solicitation No. 2009-135 (A/C Compressor & Related Parts) to Goldline Clutch Corporation for a total estimated award of
$62,775.00. (Action 09-37)
Department: Sun Metro
Award
to:
Goldline Clutch Corporation
Items:
All
Annual Estimated
Amount: $20,925.00
Option: Two
Years
Account
No.:
60600015 503118 40348
Funding
Source:
Inventory Purchases-Vehicle Maintenance
Supplies-Sun Metro Inventory
Total Estimated
Award: $62,775.00
Districts:
All
This
is a requirements type contract with an initial term of thirty-six months.
The cost under this requirements
contract is only an estimated minimum value. The actual cost of this
contract may be higher or lower than the total estimated minimum value and will
be the sum total at the end of the contract term so long as increased funds are
appropriated in the budget.
The
Departments of Financial Services, Purchasing Division, and Mass Transit
recommend award as indicated, to the lowest responsive, responsible bidder.
[Contact person:
Terrence Freiburg, Purchasing Manager, 541-4313.]
REGULAR AGENDA
OTHER BIDS, CONTRACTS, PROCUREMENTS
7.
FINANCIAL SERVICES:
COMPETITIVE SEALED PROPOSAL
Discussion and action that the City
be authorized to enter into negotiations with Venegas
Engineering Management and Construction, Inc. who submitted the highest
ranked proposal for the Westside Transit Terminal project, as per
recommendations from the Engineering Department and Sun Metro. This project was
bid as a Competitive Sealed Proposal and the statute allows contract
negotiations regarding the scope and price of a project with the selected
offeror. (Action 09-38)
Department: Sun
Metro
Account
No.: 60600011 508027 11654 G600354 and TX 90-
X-573
Funding
Source:
Federal Transit Administration (FTA) Grant
and
2009
Certificates of Obligation
Proposal
No.:
2009-079
District: 8
[Financial Services/Purchasing,
Terrence Freiburg, (915) 541-4313]
REGULAR AGENDA OTHER BUSINESS
8. Presentation by random chance
selection of one (1) annual gold pass
equivalent to twelve monthly passes and five (5) monthly passes to passengers
utilizing SMART 101 during the first week of service pursuant to Mass Transit
Board Resolution approved
9. Presentation and discussion of Citizen's Advisory Committee's 2008
Annual Report. [Citizens
Advisory Committee, Robin Roberts] (Action 09-40)
a. Summary of Committee
Enabling Resolutions
b. List of Members and Alternates
c. Highlight's of the
Year's Work
d. Recommendations for
the Future
10. Directors report on:
a. Milestones for Calendar Year 2009
b. Operations to include 2009 On-Time Report and Missed Service
Report Comparison for FY2006-FY2009;
c. Customer Service Reports for Fixed
Route and Paratransit;
d. Maintenance Reports to include Road Calls reported for all
units, for 91s, 93s, 94s and 400s and for 600s (for January 2009);
Roadcall Comparison for Calendar Years 2007-2009; and Mechanical PMI Tracking
2009 (First Quarter-Week 1).
e. Key Performance Indicators including Farebox Recovery
Factors, System Info, Bus Operations and Paratransit.
CALL TO THE PUBLIC PUBLIC COMMENT
This time is reserved for members of
the public who would like to address the Mass Transit Department Board on items
that are not on the Mass Transit Department Board Agenda.
A sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp
for those who wish to sign up in advance of the meeting date and a sign-up form
is available outside the City Council Chambers at the City Clerk table for
those who wish to sign up on the day of the meeting. Requests to speak must be received by 9:00
a.m. on the date of the meeting.
30 Minutes total is allotted for speakers.
Three to five minutes may be allowed for each speaker
EXECUTIVE SESSION
The Mass Transit Department Board of the City of El Paso may
retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso
City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss
any of the following: (The items listed below are matters of the sort routinely
discussed in Executive Session, but the Mass Transit Department Board of the
City of El Paso may move to Executive Session any of the items on this agenda,
consistent with the terms of the Open Meetings Act.) The Mass Transit
Department Board will return to open session to take any final action and may
also, at any time during the meeting, bring forward any of the following items
for public discussion, as appropriate.
Section 551.071 CONSULTATION WITH ATTORNEY
Section 551.072 DELIBERATION REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY DEVICES
Section 551.087 DELIBERATIONS REGARDING ECONOMIC DEVELOPMENT
NOTICE TO THE PUBLIC:
Sign Language interpreters will be provided for this meeting upon
request. Requests must be made to the Mass Transit Department ((915) 533-1220) a
minimum of 24 hours prior to the posted date and time of this meeting. Copies
of this agenda will be provided in Braille, large print, or audiotape upon
requests made a minimum of 48 hours prior to the date and time of the meeting.
Hearing Assistance Devices are available upon request.
MASS TRANSIT AGENDAS ARE PLACED ON THE INTERNET EVERY FRIDAY AT
THE
FOLLOWING ADDRESS: http://www.elpasotexas.gov