The following forms are provided for your convenience. To view the forms you must have Acrobat Reader installed on your computer. If you do not have Acrobat Reader you may download the free program from the following address:

Please provide the information requested on the forms. Forms may be returned to the Purchasing & Strategic Sourcing Department by fax at (915) 541-4347, by mail or hand delivered to: City of El Paso, Purchasing & Strategic Sourcing Department, 2 Civic Center Plaza, 7th Floor, El Paso, Texas 79901. If you have questions about the forms, please contact the Purchasing & Strategic Sourcing Department at (915) 541-4308. Please note that you are not required to complete the vendor forms in order to submit a bid.

Vendor Performance Form PDF

Vendor Set-Up Forms PDF
While the City requires vendors to be on the City's Vendor list in order to issue a PO, it is not a requirement to be on the City's vendor list to submit a bid. However, in the event of an award, vendors will be required to complete and submit a Vendor Set Up Form along with an IRS W-9 form.

Sole Source Affidavit PDF
Competition in providing specific item(s), product(s), and/or service(s) is precluded by the existence of a patent, copyright, secret process or monopoly as stated under Section 252.022, subchapter A of the Local Governmental Code 7A or as provided for under 7B-F of the same section. When a vendor is the sole source of these products the City requires a Sole Source Affidavit along with a sole source letter which sets forth the reasons why this bidder is a sole source provider. The document must be signed, dated and notarized before submission.

Disclaimer: Bidders must understand that by providing false information on the Sole Source Affidavit, he/she may be considered a non-responsible bidder on future solicitations, which may result in discontinuation of any/all business with the City of El Paso.

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