Certification

Section 1. Requisition.

To initiate the employment of any classified employee of the City, the Department Head will submit a requisition to the Human Resources Director for eligible applicants to fill all vacancies. Requisitions will be submitted as prescribed by the Human Resources Director and will specify the title and number of vacancies, the class, grade, salary, whether regular or temporary and any other information which will assist the Human Resources Director in making a proper certification. (Amended 8/21/07)

Section 2. Certification.

The order of certification will be:

Applicants will be certified by the candidate’s standing on the eligible list. Upon request of Department Head, a person on the reinstatement or transfer list may be certified ahead of or in conjunction with the names on the eligible list. (Amended 7/14/87 and 08/21/07)

Section 3. Certification to Multiple Vacancies.

If more than one vacancy exists for a given position, the order of certification shall conform to a first choice from the first five certified, a second from the next five eligible for appointment (i.e., the second, third, fourth, fifth and sixth names on the appropriate eligible list), and so on until the complete number of appointments has been made.

Section 4. Failure to Respond to Offer of Appointment.

The failure of an eligible person to report to the Department Head within five working days from the date notified of appointment, or within three working days of the date of sending the notice by special messenger to the last home address shown on the records of the Human Resources Director, will be considered sufficient cause for removal of the name of the person from an eligible list. If the person declines or does not respond to telephonic or email messages, certification of the next person eligible in order on the list will be made. (Amended 8/21/07)

Section 5. Waiver.

The Human Resources Director will permit persons on eligible lists to waive certification, provided their name has been placed on hold prior to being contacted to fill a vacancy. Applicants are only allowed to waive certification or appointment a combination of two times, after which the person’s name may be removed from such list. (Amended 8/21/07)

Requests for waivers for appointment must be filed with the Human Resources Director by the next working day after having been notified of selection by the Human Resources Department. (Amended 1/9/90, 12/6/90 and 8/21/07)

Section 6. Objection by Department Head.

The Department Head will make a selection from the eligible list solely on the basis of merit and fitness. (Amended 8/21/07)

Section 7. Notice of Appointment and Separation.

Each Department Head will immediately notify the Human Resources Director of all appointments in a manner prescribed by the Director, in each case giving the name of the appointee, his or her address, the title of his position, the compensation grade, date of commencement of service, and salary or compensation. He will also notify the Human Resources Director immediately of any separation of a person from the service or any other change therein, and such additional information as the Human Resources Director may, from time to time require, in order to maintain the list of employees of the Civil Service. (Amended 8/21/07)

Section 8. Cancellation of Certifications

At any time after an eligible has been certified and the Department Head makes a decision not to make an appointment, the certification will be cancelled and the eligibles so notified and an entry made on the record by the Human Resources Director. (Added 8/21/07)

Section 9. Notice of Certification.

The Human Resources Director will send a notice of certification of a person's name for reinstatement or appointment to him or her at his or her last address that is on file with the Human Resources Department. It is the applicant’s responsibility to inform the Human Resources Director of any changes in contact information. (8/21/07)

Section 10. Nepotism.

It is the duty of every Department Head to inquire of all prospective appointees whether a relationship as defined in Article VI, Section 6.9-3 of the Charter exists and to report to the Human Resources Director the existence of such a relationship. The Human Resources Director shall refuse to certify the salary of any person appointed without compliance with these provisions. (Amended 9/7/04 and 8/21/07)

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