Promotional Process

Section 1. Governing Provisions.

The provisions governing the character and content of examinations set forth in Rules 9 and 10 above will also apply to promotional examinations.

Section 2. Frequency and Examination.

Examinations will be given whenever needed to fill a vacancy for which an adequate list does not exist. (Amended 12/11/84, 1/24/89 and 8/21/07)

Section 3. Eligibility.

a. A person is eligible to take promotional examinations after actual service in a regular position for six months and when he fully meets the qualifications for the class as specified in the job description. The six months of actual service will be deemed to have been met if the employee completes the six months of service by the date the first component of the examination is administered, and the employee is recommended for regular status. (Amended 10/21/97 and 8/21/07)

b. If otherwise qualified, persons on leave of absence, or on reinstatement lists as a result of involuntary separation, through no fault or delinquency on their part, are eligible to take promotional examinations. (Amended 1/5/88 and 8/21/07)

c. No person may take a promotional examination if he cannot physically perform the duties of the position to which he seeks promotion. (Amended 8/21/07)

d. No employee who is demoted for disciplinary reasons and who does not file an appeal with the Commission, or whose appeal is not upheld by the Commission, is eligible for any promotional examination within two years of the effective date of his demotion. (Amended 8/21/07)

e. Any employee who resigns during the first 30 working days of his probationary period is eligible to take any Civil Service examination for which qualified. Employees who resign from the position within the first 30 working days will be placed in their former position if it is vacant. If the former position is not vacant, the Human Resources Director will attempt to place the employee at an equal or lower graded position for which qualified. The refusal of an employee to accept an offer to fill a vacancy will result in the employee being laid off and placed on a reinstatement list. (Added 8/21/07)

f. Any employee who is removed or who resigns during his probationary period after 30 working days is ineligible to take any Civil Service examination for a period of six months from the date of removal or resignation. If the former position is not vacant, the Human Resources Director will attempt to place the employee at an equal or lower graded position for which qualified. The refusal of an employee to accept an offer to fill a vacancy will result in the employee being laid off and placed on a reinstatement list. (Added 8/21/07)

Section 4. Promotion within City or Department.

a. Examinations for promotional positions will be open to all persons properly qualified, without regard to the department in which they are serving. However, upon request of a Department Head, city wide examinations may be limited to current city employees so long as it is anticipated there is a minimum of five qualified candidates. (Amended 8/21/07)

b. Upon request of a Department Head, promotional examinations for promotional positions may be limited to employees presently working within the requested department so long as it is anticipated there is a minimum of five qualified applicants. (Added 8/21/07)

Section 5. Promotion after Reclassification.

Where a position has been formally reclassified because of additional duties and responsibilities or to correct an error in classification, the incumbent of the former position may be promoted or appointed without examination, upon request of the proper Department Head. (Amended 8/21/07)

Section 6. Temporary Appointments

a. An interim or temporary appointment to a higher position may be authorized by the Human Resources Director without examination upon written request of the Department Head when any of the following conditions exists: (Amended 8/21/07)

1. when a position is vacant due to the sickness, disability or other absence of a regular employee (Amended 8/21/07)

2. when it is necessary to fill positions of a seasonal nature (Amended 8/21/07)

3. when a vacancy cannot be filled with an existing eligible list (Amended 8/21/07)

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