MUNICIPAL CLERK AND COURTS

 

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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

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Agenda: CITY COUNCIL MEETING
Date 1/24/2012
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF JANUARY 17, 2012.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JANUARY 17, 2012. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

ACTION TAKEN: EXCUSED

MAYOR JOHN F. COOK

"3A. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LESSOR'S APPROVAL OF ASSIGNMENT OF THE GENERAL AVIATION COMMERCIAL GROUND LEASE BY AND AMONG THE CITY OF EL PASO (''LESSOR''), JULIUSSON FAMILY LIMITED PARTNERSHIP (''ASSIGNOR''), AND TJW AVIATION LLC (''ASSIGNEE'') FOR THE FOLLOWING DESCRIBED PROPERTY: 6805 BOEING DR., EL PASO, TEXAS.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LESSOR'S APPROVAL OF ASSIGNMENT OF THE GENERAL AVIATION COMMERCIAL GROUND LEASE BY AND AMONG THE CITY OF EL PASO (''LESSOR''), JULIUSSON FAMILY LIMITED PARTNERSHIP (''ASSIGNOR''), AND TJW AVIATION LLC (''ASSIGNEE'') FOR THE FOLLOWING DESCRIBED PROPERTY: PORTIONS OF LOTS 2 AND 3, BLOCK 4, EL PASO INTERNATIONAL AIRPORT TRACTS, UNIT 10, EL PASO, EL PASO COUNTY, TEXAS AND MUNICIPALLY KNOWN AND NUMBERED AS 6805 BOEING DR., EL PASO, TEXAS. (ALL DISTRICTS) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3B. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SUB-RECIPIENT GRANT CONTRACT WITH EL PASO INDEPENDENT SCHOOL DISTRICT IN CONNECTION WITH THE CITY'S WEED AND SEED DEPARTMENT OF JUSTICE GRANT PROGRAM (FY12),

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SUB-RECIPIENT GRANT CONTRACT WITH EL PASO INDEPENDENT SCHOOL DISTRICT IN CONNECTION WITH THE CITY'S WEED AND SEED DEPARTMENT OF JUSTICE GRANT PROGRAM (FY12), AWARDING AN AMOUNT NOT TO EXCEED $6,500 TO SUPPORT A TUTORING PROGRAM FOR AT-RISK YOUTH IN ELEMENTARY AND MIDDLE SCHOOLS WITHIN THE CHAMIZAL NEIGHBORHOOD WEED AND SEED BOUNDARY, SUBJECT TO THE TERMS AND CONDITIONS OF THE GRANT CONTRACT. (DISTRICT 8)

[COMMUNITY AND HUMAN DEVELOPMENT, MARK WEBER, (915) 541-4918]

"3C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN CONSENT TO ASSIGNMENT OF THE CONTRACT BY AND BETWEEN THE CITY OF EL PASO, ENVIROSOLVE, INC. (''ASSIGNOR'') AND STERICYCLE SPECIALTY WASTE SOLUTIONS, INC. (''ASSIGNEE'') WITH RESPECT TO THE CITY OF EL PASO CONTRACT 2007-122 WASTE REMOVAL AND DISPOSAL SERVICES.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN CONSENT TO ASSIGNMENT OF THE CONTRACT BY AND BETWEEN THE CITY OF EL PASO, ENVIROSOLVE, INC. (''ASSIGNOR'') AND STERICYCLE SPECIALTY WASTE SOLUTIONS, INC. (''ASSIGNEE'') WITH RESPECT TO THE CITY OF EL PASO CONTRACT 2007-122 WASTE REMOVAL AND DISPOSAL SERVICES. (ALL DISTRICTS)

[ENVIRONMENTAL SERVICES, ELLEN SMYTH, (915) 621-6750]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"3D. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY RB WICKER TIRE & RUBBER COMPANY THAT THE CITY IS TERMINATING CONTRACT NO. 2009-224, PART B, PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT CLAUSES, AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JANUARY 24, 2012.

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY RB WICKER TIRE & RUBBER COMPANY THAT THE CITY IS TERMINATING CONTRACT NO. 2009-224, PART B, PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT CLAUSES, AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JANUARY 24, 2012. (ALL DISTRICTS)

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"3E. RESOLUTION: A RESOLUTION AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO SUBMIT THE TAX INCREMENT REINVESTMENT ZONE (TIRZ) NO. 5 ANNUAL REPORT TO THE APPROPRIATE ENTITIES AS REQUIRED BY SECTION 311.016 OF THE TEXAS TAX CODE.

ACTION TAKEN: APPROVED

A RESOLUTION AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO SUBMIT THE TAX INCREMENT REINVESTMENT ZONE (TIRZ) NO. 5 ANNUAL REPORT TO THE APPROPRIATE ENTITIES AS REQUIRED BY SECTION 311.016 OF THE TEXAS TAX CODE. (ALL DISTRICTS) [PLANNING AND ECONOMIC DEVELOPMENT, MATHEW MCELROY, (915) 541-4193]

"3F. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT WITH THE UNIVERSITY OF TEXAS AT EL PASO (''UTEP'') UNDER WHICH THE INSTITUTE FOR POLICY AND ECONOMIC DEVELOPMENT (''IPED'') OF UTEP SHALL PROVIDE ECONOMIC IMPACT ASSESSMENTS, BRIEFING AND TRAINING TO CITY STAFF, AND OTHER TECHNOLOGY-BASED ECONOMIC DEVELOPMENT ASSESSMENT SERVICES

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT WITH THE UNIVERSITY OF TEXAS AT EL PASO (''UTEP'') UNDER WHICH THE INSTITUTE FOR POLICY AND ECONOMIC DEVELOPMENT (''IPED'') OF UTEP SHALL PROVIDE ECONOMIC IMPACT ASSESSMENTS, BRIEFING AND TRAINING TO CITY STAFF, AND OTHER TECHNOLOGY-BASED ECONOMIC DEVELOPMENT ASSESSMENT SERVICES, ALL AS REQUESTED BY THE PLANNING AND ECONOMIC DEVELOPMENT DEPARTMENT OF THE CITY. THIS AGREEMENT SHALL BE FOR A TERM OF ONE YEAR, SUBJECT TO RENEWAL ON MUTUAL AGREEMENT, WITH A MAXIMUM COST TO THE CITY OF $30,000 PER YEAR. (ALL DISTRICTS)

[PLANNING AND ECONOMIC DEVELOPMENT, LEILA MELENDEZ, (915) 541-4859]

"4. APPLICATIONS FOR TAX REFUNDS:

ACTION TAKEN: APPROVED

THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED. (SEE ATTACHMENT A) (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

ATTACHMENT A

TAX REFUNDS

JANUARY 24, 2012

A. EMERITUS CORPORATION IN THE AMOUNT OF $4,352.55 OVERPAYMENT OF 2011 TAXES. (PID #2003-999-2289-0034).

B. CAPITAL BANK, SSB IN THE AMOUNT OF $7,964.77 OVERPAYMENT OF 2011 TAXES. (PID #C301-999-0400-0300).

C. THOMAS BESSLER IN THE AMOUNT OF $5,703.16 OVERPAYMENT OF 2011 TAXES. (PID #C540-999-0030-0400).

D. FIDELITY NATIONAL TITLE IN THE AMOUNT OF $3,503.72 OVERPAYMENT OF 2011 TAXES. (PID #E933-999-0060-1700).

E. CITIMORTGAGE IN THE AMOUNT OF $3,225.13 OVERPAYMENT OF 2012 TAXES. (PID #H788-002-0150-0140).

F. JOSE & SOCORRO NUNEZ IN THE AMOUNT OF $3,231.53 OVERPAYMENT OF 2011 TAXES. (PID #I256-999-0290-2300).

G. AURORA BANK C/OTASHA KIDWELL IN THE AMOUNT OF $6,049.32 OVERPAYMENT OF 2011 TAXES. (PID #K383-999-0060-1100).

H. KATHLEEN SALANIE - SMITH IN THE AMOUNT OF $15,175.69 OVERPAYMENT OF 2010 TAXES. (PID # P327-999-0020-0400).

I. RIO BRAVO IN THE AMOUNT OF $8,441.56 OVERPAYMENT OF 2011 TAXES. (PID #P327-999-0040-1900).

J. PLATINUM TITLE PARTNERS, LP IN THE AMOUNT OF $7,318.74 OVERPAYMENT OF 2011 TAXES. (PID #S075-000-0090-4852).

K. CHASE IN THE AMOUNT OF $6,545.48 OVERPAYMENT OF 2011 TAXES. (PID #S365-999-0050-1300).

L. MOHAMMAD TIFOUNI IN THE AMOUNT OF $4,418.59 OVERPAYMENT OF 2011 TAXES. (PID #S380-999-0060-1300).

M. HECTOR LOPEZ & MIREYA LOPEZ IN THE AMOUNT OF $4,127.28 OVERPAYMENT OF 2011 TAXES. (PID #S533-000-0010-16A0).

N. GREGORIO & ADRIANA LOYA IN THE AMOUNT OF $10,567.85 OVERPAYMENT OF 2011 TAXES. (PID #S690-999-0010-8800).

O. FIRST AMERICAN TITLE IN THE AMOUNT OF 4,604.92 OVERPAYMENT OF 2010 TAXES. (PID #V655-999-0200-0700).

P. SOCORRO & JOSE NUŅEZ IN THE AMOUNT OF $3,935.78 OVERPAYMENT OF 2011 TAXES. (PID #V893-999-0450-0700).

Q. NETWORK NATIONAL TITLE IN THE AMOUNT OF $2,826.76 OVERPAYMENT OF 2011 TAXES. (PID #S162-999-0040-4900).

R. GERMAN A. AYALA IN THE AMOUNT OF $2,769.52 OVERPAYMENT OF 2011 TAXES. (PID #S541-999-0100-0700).

S. NETWORK NATIONAL TITLE IN THE AMOUNT OF $4,289.25 OVERPAYMENT OF 2011 TAXES. (PID #S814-999-0090-0400).

T. MICHAEL ANTHONY PORTER IN THE AMOUNT OF $3,134.10 OVERPAYMENT OF 2011 TAXES. (PID #T287-999-1170-4900).

U. ROGELIO & IRMA VASQUEZ IN THE AMOUNT OF $2,712.68 OVERPAYMENT OF 2011 TAXES. (PID #V89-999-3590-2500).

V. LLOYD L. ELLIS IN THE AMOUNT OF $10,000.00 OVERPAYMENT OF 2011 TAXES. (PID #P654-999-0460-2301).

"5A. REQUEST TO ISSUE PURCHASE ORDER: TO EXTEND CURRENT CONTRACT NO. 2009-062 (BARRICADE RENTAL SERVICE) TO CONTRACTOR'S BARRICADE SERVICE, INC. FOR TWO ADDITIONAL YEARS

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT NO. 2009-062 (BARRICADE RENTAL SERVICE) TO CONTRACTOR'S BARRICADE SERVICE, INC. FOR TWO ADDITIONAL YEARS PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY THE CITY COUNCIL ON FEBRUARY 3, 2009. THE EXTENDED CONTRACT PERIOD WILL BE FROM FEBRUARY 3, 2012 TO FEBRUARY 2, 2014.

DEPARTMENT: DEPARTMENT OF TRANSPORTATION

AWARD TO: CONTRACTOR'S BARRICADE SERVICE, INC.

EL PASO, TX

OPTION: ONE [OF ONE]

ANNUAL ESTIMATED AWARD: $ 70,000

TOTAL ESTIMATED AWARD: $140,000 (2 YEARS)

ACCOUNT NO.: 32010200 - 502411 - 01101

FUNDING SOURCE: GOVERNMENT OPERATIONS - LEASES NOC

DISTRICTS: ALL

THIS IS A LOW BID, UNIT PRICE CONTRACT.

[DEPARTMENT OF TRANSPORTATION, DARYL W. COLE, (915) 621-6750]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5B. REQUEST TO ISSUE PURCHASE ORDER: TO SHARP ELECTRONICS CORP. NJPA/SHARP ELECTRONICS COMPANY UNDER TEXAS ASSOCIATION OF SCHOOL BOARDS, INC. (TASB) BUYBOARD CONTRACT NO. 379-11 (COPIER & SUPPLIES), FOR THE LEASE AND MAINTENANCE OF 10 COLOR COPIERS WITH THE OPTION TO LEASE ADDITIONAL COPIERS AS NEEDED.

ACTION TAKEN: AUTHORIZED *

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO SHARP ELECTRONICS CORP. NJPA/SHARP ELECTRONICS COMPANY UNDER TEXAS ASSOCIATION OF SCHOOL BOARDS, INC. (TASB) BUYBOARD CONTRACT NO. 379-11 (COPIER & SUPPLIES), FOR THE LEASE AND MAINTENANCE OF 10 COLOR COPIERS WITH THE OPTION TO LEASE ADDITIONAL COPIERS AS NEEDED.

THE PARTICIPATION BY THE CITY OF EL PASO IN TEXAS ASSOCIATION OF SCHOOL BOARDS, INC. (TASB) BUYBOARD COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON AUGUST 21, 2007.

DEPARTMENT: FINANCIAL SERVICES

AWARD TO: SHARP ELECTRONICS CORP. NJPA/SHARP ELECTRONICS COMPANY

MAHWAH, NJ

INITIAL ESTIMATED AWARD: $112,000 (10 COPIERS)

OPTIONAL PURCHASE: $ 82,000 (ADDITIONAL COPIERS)

TOTAL ESTIMATED AWARD: $194,000 (THROUGH APRIL 2014)

ACCOUNT: VARIOUS

FUNDING SOURCE: VARIOUS

REFERENCE NO.: 2012-142

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5C. REQUEST TO ISSUE PURCHASE ORDER: REQUEST REJECTION OF SOLE BID RECEIVED FOR SOLICITATION NO. 2012-063 (OFF-SITE VEHICLE PROPANE FUELING SERVICES) AS RECOMMENDED BY FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES DEPARTMENT. SOLE BID SUBMITTED WAS DEEMED NON-RESPONSIVE BY OUR LEGAL DEPARTMENT, DUE TO BIDDER NOT FOLLOWING UNIT PRICING INSTRUCTIONS AS PROVIDED WITHIN THE BID SOLICITATION.

ACTION TAKEN: REJECTED

REQUEST REJECTION OF SOLE BID RECEIVED FOR SOLICITATION NO. 2012-063 (OFF-SITE VEHICLE PROPANE FUELING SERVICES) AS RECOMMENDED BY FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES DEPARTMENT. SOLE BID SUBMITTED WAS DEEMED NON-RESPONSIVE BY OUR LEGAL DEPARTMENT, DUE TO BIDDER NOT FOLLOWING UNIT PRICING INSTRUCTIONS AS PROVIDED WITHIN THE BID SOLICITATION.

DISTRICTS: ALL

A NEW SOLICITATION WILL BE ISSUED.

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5D. REQUEST TO ISSUE PURCHASE ORDER: TO SOUTHWESTERN MILL DISTRIBUTORS, INC. AND SPECTRUM PAPER COMPANIES, INC. UNDER REGION 19 CONTRACT NO.11-6698 FOR CUSTODIAL PAPER, FOOD SERVICE REQUIREMENTS AND RELATED FOR VARIOUS CITY FACILITIES.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO SOUTHWESTERN MILL DISTRIBUTORS, INC. AND SPECTRUM PAPER COMPANIES, INC. UNDER REGION 19 CONTRACT NO.11-6698 FOR CUSTODIAL PAPER, FOOD SERVICE REQUIREMENTS AND RELATED FOR VARIOUS CITY FACILITIES. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE REGION 19 COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MARCH 4, 2008.

DEPARTMENTS: GENERAL SERVICES

AVIATION (EL PASO INTERNATIONAL AIRPORT)

AWARD TO: VENDOR 1 SOUTHWESTERN MILL DISTRIBUTORS, INC.

EL PASO, TX

ESTIMATED AWARD: $160,000

AWARD TO: VENDOR 2 SPECTRUM PAPER COMPANIES

EL PASO, TX

ESTIMATED AWARD: $ 31,000

TOTAL ESTIMATED AWARD: $191,000

ACCOUNT NOS.: 31010325- 503111 - 01101

62620003 - 503121 - 40101

FUNDING SOURCE: CLEANING SUPPLIES - GOVERNMENT OPERATIONS INVENTORY PURCHASES-MATERIAL & SUPPLIES - AIRPORT COST CENTERS

REFERENCE NO.: 2012-049

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[AVIATION, MONICA LOMBRAŅA, (915) 780-4724]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5E. REQUEST TO ISSUE PURCHASE ORDER: TO EXTEND CURRENT CONTRACT 2009-063 (ARMORED CAR SERVICES) WITH TRANS AMERICA PROTECTION CORPORATION FOR ONE ADDITIONAL YEAR

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT 2009-063 (ARMORED CAR SERVICES) WITH TRANS AMERICA PROTECTION CORPORATION FOR ONE ADDITIONAL YEAR PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY THE CITY COUNCIL ON FEBRUARY 24, 2009. THE EXTENDED CONTRACT PERIOD WILL BE FROM MARCH 15, 2012 TO MARCH 14, 2013.

DEPARTMENT: INTERNATIONAL BRIDGES

AWARD TO: TRANS AMERICA PROTECTION CORPORATION

EL PASO, TX

OPTION: ONE [OF ONE]

ANNUAL ESTIMATED AMOUNT: $72,000

TOTAL ESTIMATED AMOUNT: $72,000 (1 YEAR)

ACCOUNT NO.: 64010283 - 502212 - 40272

FUNDING SOURCE: INTERNATIONAL BRIDGES REVENUE - SECURITY CONTRACTS

DISTRICTS: ALL

[INTERNATIONAL BRIDGES, SAID LARBI-CHERIF, (915) 858-4673]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5F. REQUEST TO ISSUE PURCHASE ORDER: TO ADVANCED SECURITY CONTRACTORS, INC., A CONTRACTOR UNDER THE REGION 19 COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 09-6356 (ELECTRONIC SURVEILLANCE & LOCKING SYSTEMS), FOR THE PURCHASE AND INSTALLATION OF THE HIRSCH ACCESS CONTROL SYSTEM IN ORDER TO UPGRADE THE PRESENT ACCESS CONTROL SYSTEM TO THE NEWEST STANDARDS USED BY THE CITY OF EL PASO.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO ADVANCED SECURITY CONTRACTORS, INC., A CONTRACTOR UNDER THE REGION 19 COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 09-6356 (ELECTRONIC SURVEILLANCE & LOCKING SYSTEMS), FOR THE PURCHASE AND INSTALLATION OF THE HIRSCH ACCESS CONTROL SYSTEM IN ORDER TO UPGRADE THE PRESENT ACCESS CONTROL SYSTEM TO THE NEWEST STANDARDS USED BY THE CITY OF EL PASO. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE REGION 19 COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MARCH 4, 2008.

DEPARTMENT: POLICE DEPARTMENT

EL PASO, TX

TOTAL ESTIMATED AWARD: $73,737.65

ACCOUNT NO.: 22150024 - 502225 - 07192 - G221017

FUNDING SOURCE: HOMELAND SECURITY GRANT SHSP-LEAPS FY 2009

REFERENCE NO.: 2012-139

DISTRICTS: ALL

THIS IS A COOPERATIVE, SERVICE-MATERIALS CONTRACT.

[POLICE, RAUL PEREZ, (915) 564-7103]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5G. REQUEST TO ISSUE PURCHASE ORDER: TO BRAZOS TECHNOLOGY CORPORATION, A CONTRACTOR UNDER COOPERATIVE PURCHASING PROGRAM GSA CONTRACT, SCHEDULE 70, GS-35F-0096X FOR THE PURCHASE OF 22 IN-A-BOX MOTOROLA ELECTRONIC TICKETING HANDHELD DEVICES WITH ACCESSORIES.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO BRAZOS TECHNOLOGY CORPORATION, A CONTRACTOR UNDER COOPERATIVE PURCHASING PROGRAM GSA CONTRACT, SCHEDULE 70, GS-35F-0096X FOR THE PURCHASE OF 22 IN-A-BOX MOTOROLA ELECTRONIC TICKETING HANDHELD DEVICES WITH ACCESSORIES. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

DEPARTMENT: POLICE DEPARTMENT

AWARD TO: BRAZOS TECHNOLOGY CORPORATION

COLLEGE STATION, TX

TOTAL ESTIMATED AMOUNT: $86,409

ACCOUNT NO.: 21150010 - 508010 - 05441 - 2011-DJ-BX-3043

FUNDING SOURCE: BJA 2011 BYRNE JUSTICE ASSISTANCE GRANT (JAG)

REFERENCE NO.: 2012-140

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[POLICE, GUADALUPE RUIZ, (915) 564-7000]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"6. BID: THE AWARD OF SOLICITATION NO. 2012-062 FOR THE JORGE MONTALVO PARK IRRIGATION TO MARTINEZ BROS. CONTRACTORS, LLC

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2012-062 FOR THE JORGE MONTALVO PARK IRRIGATION TO MARTINEZ BROS. CONTRACTORS, LLC, FOR A TOTAL ESTIMATED AMOUNT OF $282,467.50.

DEPARTMENT: ENGINEERING AND CONSTRUCTION MANAGEMENT AND PARKS AND RECREATION DEPARTMENT

AWARD TO: MARTINEZ BROS. CONTRACTORS, LLC

BASE BID: $219,723.50

MINUS ITEM 11 $< 8,556>

ALTERNATE 1 $ 71,300

SUM TOTAL BASE BID MINUS $282,467.50

ITEM 11 PLUS ALTERNATE 1

FUNDING SOURCE: STORM WATER UTILITY, PARKLAND DEDICATION AND 2012-2013 CERTIFICATES OF OBLIGATION

DISTRICT: 4

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT. THE ENGINEERING AND CONSTRUCTION MANAGEMENT DEPARTMENT AND PARKS AND RECREATION DEPARTMENT RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

[PARKS AND RECREATION, NANETTE SMEJKAL, (915) 541-4074]

POSTPONED FROM 01-10-12

   
Votes:
DISTRICT OFFICIAL VOTE
1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook NOT PRESENT
 

 
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