MUNICIPAL CLERK

 

VOTING ITEMS


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

Agenda: CITY COUNCIL MEETING AND MASS TRANSIT DEPARTMENT BOARD MEETING
Date 1/10/2012
   
Item: MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA MASS TRANSIT DEPARTMENT BOARD

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: MASS TRANSIT DEPARTMENT BOARD MEETING OF 12/13/11.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING OF 12/13/11. (ACTION #12-01)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS

NO ACTION WAS TAKEN

"MTB3. BIDS: THE AWARD OF SOLICITATION NO. 2012-080 (SLIP BASE & SQUARE POST) TO ALLIED TUBE & CONDUIT CORPORATION

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2012-080 (SLIP BASE & SQUARE POST) TO ALLIED TUBE & CONDUIT CORPORATION FOR AN INITIAL TERM ESTIMATED AWARD OF $142,020.00.

(ACTION #12-03)

DEPARTMENT: MASS TRANSIT DEPARTMENT (SUN METRO)

AWARD TO: ALLIED TUBE & CONDUIT CORPORATION

HARVEY, IL

ITEMS: ALL

INITIAL TERM: 3 YEARS

OPTION: 1 YEAR

INITIAL TERM ESTIMATED AWARD: $142,020.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $282,040.00 (4 YEARS)

ACCOUNT NO.: 14400100-508027-27262-PCO09MT009

FUNDING SOURCE: CO'S - CONSTRUCTION

DISTRICTS: ALL

THIS IS A LOW BID, UNIT PRICE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND MASS TRANSIT DEPARTMENT (SUN METRO) RECOMMEND AWARD AS INDICATED TO ALLIED TUBE & CONDUIT CORPORATION, THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[BRUCE D. COLLINS, PURCHASING MANAGER, (915) 541-4313]

[JAY BANASIAK, SUN METRO DIRECTOR (915) 534-5810]

"MTB4. REQUEST TO ISSUE PURCHASE ORDER: TO TRAPEZE SOFTWARE GROUP, THE CURRENT SOLE SUPPLIER/PROVIDER OF MASS TRANSIT DEPARTMENT (SUN METRO) TRAPEZE SOFTWARE APPLICATIONS USED FOR SCHEDULING, DISPATCHING, ROUTE PLANNING, RUN CUTTING, AND GOOGLE INTERFACT SOFTWARE

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES - PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO TRAPEZE SOFTWARE GROUP, THE CURRENT SOLE SUPPLIER/PROVIDER OF MASS TRANSIT DEPARTMENT (SUN METRO) TRAPEZE SOFTWARE APPLICATIONS USED FOR SCHEDULING, DISPATCHING, ROUTE PLANNING, RUN CUTTING, AND GOOGLE INTERFACT SOFTWARE, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

(ACTION #12-04)

DEPARTMENT: MASS TRANSIT DEPARTMENT (SUN METRO)

AWARD TO: TRAPEZE SOFTWARE GROUP

SCOTTSDALE, AZ

ANNUAL ESTIMATED AMOUNT: YEAR 1: $131,659.00

YEAR 2: $135,510.00

YEAR 3: $142,728.00

YEAR 4: $148,934.00

YEAR 5: $155,206.00

TOTAL ESTIMATED AWARD: $714,037.00 (5 YEARS)

ACCOUNT NOS.: 60600011-508010-11818-TX-57-X025

60600011-508010-11815-TX-037-X077

FUNDING SOURCE: SUN METRO - FTA GRANT

SOLE SOURCE NO.: 2012-118

DISTRICTS: ALL

THIS IS A SOLE SOURCE, SERVICES CONTRACT.

[BRUCE D. COLLINS, PURCHASING MANAGER, (915) 541-4313]

[JAY BANASIAK, SUN METRO DIRECTOR (915) 534-5810]

   
Votes:
DISTRICT OFFICIAL VOTE
1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook YES (TIE BREAKER)
 

 
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