MUNICIPAL CLERK AND COURTS

 

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Agenda: CITY COUNCIL MEETING AND MASS TRANSIT DEPARTMENT BOARD MEETING
Date 1/10/2012
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF JANUARY 3, 2012.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JANUARY 3, 2012. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: SOLID WASTE LIENS

ACTION TAKEN: APPROVED

THAT THE SOLID WASTE LIENS ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED (SEE ATTACHMENT A) (DISTRICTS 1, 2, 3, 4, 8) [ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

ATTACHMENT A

SOLID WASTE LIENS

JANUARY 10, 2012

461 TRAILS END COURT $236.44 DENNIS E WILKINSON

(DISTRICT 1)

5036 KNOX COURT $100.05 JORGE & DINA JUAREZ

(DISTRICT 2)

LOT(S) 5 & 6, BLOCK 5, ROSEMONT SUBDIVISION

(DISTRICT 2) $147.39 DANIEL T. KNAPP

225 N SEVILLE DRIVE $221.13 AARON E & 2 WILLIAMS

(DISTRICT 3)

LOT(S) 36 TO 38 & N 1/2 OF LOT 35, BLOCK 6, SAMBRANO SUBDIVISION

(DISTRICT 3) $190.43 RONALD D. WOO

5380 IGNACIO FRIAS DRIVE $94.49 MENDIOLA VENTURES LLC

(DISTRICT 4)

3026 RIVERA AVENUE $225.35 JUAN & VIRGINIA PEREZ

(DISTRICT 8)

3429 RIVERA AVENUE $122.29 R D AGENT

(DISTRICT 8)

1917 E. SAN ANTONIO AVENUE $128.87 NASARIO P. SOLIS

(DISTRICT 8)

"3B. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN INTERLOCAL GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EL PASO AND THE EL PASO COUNTY 911 DISTRICT RELATING TO THE CITY'S USE OF THE DISTRICT'S FACILITIES FOR THE CITY'S POLICE AND FIRE COMMUNICATIONS, EMERGENCY OPERATIONS FUNCTIONS AND OTHER RELATED OPERATIONS.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN INTERLOCAL GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EL PASO AND THE EL PASO COUNTY 911 DISTRICT RELATING TO THE CITY'S USE OF THE DISTRICT'S FACILITIES FOR THE CITY'S POLICE AND FIRE COMMUNICATIONS, EMERGENCY OPERATIONS FUNCTIONS AND OTHER RELATED OPERATIONS. (ALL DISTRICTS) [FIRE, OTTO DROZD, (915) 485-5605]

"3C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND SUBMIT DSHS CONTRACT NO. #2012-040428 FOR ITS HUMAN IMMUNODEFICIENCY VIRUS (''HIV'') PREVENTION

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND SUBMIT DSHS CONTRACT NO. #2012-040428 FOR ITS HUMAN IMMUNODEFICIENCY VIRUS (''HIV'') PREVENTION - FEDERAL PROGRAM, IN THE AMOUNT OF $414,415, TO ALLOW THE CITY TO CONDUCT HIV PREVENTION ACTIVITIES TO ENSURE SAID PREVENTION SERVICES ARE PROVIDED TO PERSONS AT GREATEST RISK OF ACQUIRING AND/OR TRANSMITTING HIV INFECTION. (ALL DISTRICTS) [PUBLIC HEALTH, MICHAEL HILL, (915) 771-5702]

"3D. RESOLUTION: THAT THE CITY COUNCIL APPROVES OF THE APPOINTMENT OF HECTOR I. OCARANZA, M.D., AS THE LOCAL HEALTH AUTHORITY FOR A TWO-YEAR TERM

ACTION TAKEN: APPROVED

THAT THE CITY COUNCIL APPROVES OF THE APPOINTMENT OF HECTOR I. OCARANZA, M.D., AS THE LOCAL HEALTH AUTHORITY FOR A TWO-YEAR TERM AND SETS THE TOTAL COMPENSATION OF THE HEALTH AUTHORITY AT $43,200 FOR SERVICES RENDERED FOR THAT TWO-YEAR TERM, PURSUANT TO SECTION 121.033 OF THE TEXAS HEALTH AND SAFETY CODE.

(ALL DISTRICTS) [PUBLIC HEALTH, MICHAEL HILL, (915) 771-5702]

"3E. RESOLUTION: THAT THE CITY COUNCIL APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $131,945.60 TO TRI-STATE ELECTRIC LTD. FOR ADDITIONAL CONSTRUCTION COSTS FOR ITS EXPANSION PHASE I 2010.

ACTION TAKEN: APPROVED

THAT THE CITY COUNCIL APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $131,945.60 TO TRI-STATE ELECTRIC LTD. FOR ADDITIONAL CONSTRUCTION COSTS FOR ITS EXPANSION PHASE I 2010. THE CHANGE ORDER PROVIDES FOR REMOVAL AND REPLACEMENT OF 5100 LINEAR FEET OF CONCRETE SIDEWALKS AND ASPHALT PAVEMENT ALONG DYER STREET FROM PERSHING DRIVE TO HAYES AVE. THIS WILL ADD 159 DAYS OF CONTRACT TIME FOR CONTRACT NUMBER 2010-112. THE NEW CONTRACT SUM, INCLUDING THIS CHANGE ORDER, IS $2,104,909. (ALL DISTRICTS)

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT (915) 541-4423]

"4. APPLICATIONS FOR TAX REFUNDS:

ACTION TAKEN: APPROVED

THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED. (SEE ATTACHMENT B) (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]



ATTACHMENT B

TAX REFUNDS

JANUARY 10, 2012

A. SIERRA TITLE COMPANY IN THE AMOUNT OF $4,095.58 OVERPAYMENT OF 2011 TAXES. (PID #H771-000-0110-0900).

B. IVEY INVESTMENTS LTD IN THE AMOUNT OF $4,591.51 OVERPAYMENT OF 2009 TAXES. (PID #A060-999-0020-0101).

C. VERICREST FINANCIAL AID IN THE AMOUNT OF $6,235.19 OVERPAYMENT OF 2008/ 2009 TAXES. (PID #M772-000-0000-0020).

D. AMADOR & ELIZABETH LEAL IN THE AMOUNT OF $5,989.28 OVERPAYMENT OF 2011 TAXES. (PID #R246-999-0150-2800).

E. JOSEPH AND CLARA VIDAL IN THE AMOUNT OF $4,261.40 OVERPAYMENT OF 2011 TAXES. (PID #S812-999-0010-3400).

F. GERTRUDE ANNABI IN THE AMOUNT OF $12,928.17 OVERPAYMENT OF 2011 TAXES. (PID #S990-999-0010-0200).

G. AHMSL IN THE AMOUNT OF $7,695.44 OVERPAYMENT OF 2010 TAXES. (PID #U819-000-0230-06G1).

H. CARRINGTON MORTGAGE SERVICES IN THE AMOUNT OF $3,185.20 OVERPAYMENT OF 2010 TAXES. (PID #V893-999-3960-0300).

I. LONE STAR TITLE IN THE AMOUNT OF $30,266.31 OVERPAYMENT OF 2011 TAXES. (PID #X212-999-0000-7412).

J. SIERRA TITLE COMPANY IN THE AMOUNT OF $3,180.17 OVERPAYMENT OF 2011 TAXES. (PID #D417-000-0080-2100).

"5A. REQUEST TO ISSUE PURCHASE ORDER: REJECTION OF SOLE BID RECEIVED FOR SOLICITATION NO. 2012-065 (NON-EMERGENCY 311 - TELEPHONE EXCHANGE COMMUNICATIONS SERVICE) AS RECOMMENDED BY FINANCIAL SERVICES - PURCHASING DIVISION, CITY MANAGER'S OFFICE, AND CITY ATTORNEY'S OFFICE.

ACTION TAKEN: REJECTED

REQUEST REJECTION OF SOLE BID RECEIVED FOR SOLICITATION NO. 2012-065 (NON-EMERGENCY 311 - TELEPHONE EXCHANGE COMMUNICATIONS SERVICE) AS RECOMMENDED BY FINANCIAL SERVICES - PURCHASING DIVISION, CITY MANAGER'S OFFICE, AND CITY ATTORNEY'S OFFICE. DUE TO NUMBER OF UNACCEPTABLE EXCEPTION TO STANDARD TERMS AND CONDITIONS TAKEN BY THE BIDDER, SAID BID WAS DEEMED NON-RESPONSIVE.

A NEW SOLICITATION WILL BE ISSUED.

DISTRICTS: ALL

[CITY MANAGER'S OFFICE, LEILA H. MELENDEZ, (915) 541-4859]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5B. REQUEST TO ISSUE PURCHASE ORDER: REJECTION OF THE SOLE BID RECEIVED FOR SOLICITATION NO. 2012-018, (FUEL PUMP/TANK SERVICE, PARTS, AND REPAIR) AS RECOMMENDED BY FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES

ACTION TAKEN: REJECTED

REQUEST REJECTION OF THE SOLE BID RECEIVED FOR SOLICITATION NO. 2012-018, (FUEL PUMP/TANK SERVICE, PARTS, AND REPAIR) AS RECOMMENDED BY FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES BECAUSE THE SAMPLE PRICING COULD NOT BE VERIFIED AGAINST THE PRICE LISTS SUBMITTED BY THE BIDDER; THEREFORE THE BID WAS NON-RESPONSIVE.



A NEW SOLICITATION WILL BE ISSUED.

DISTRICTS: ALL

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5C. REQUEST TO ISSUE PURCHASE ORDER: REJECTION OF THE SOLE BID RECEIVED FOR SOLICITATION NO. 2012-023, (LANDFILL DOZER) AS RECOMMENDED BY FINANCIAL SERVICES DEPARTMENT - PURCHASING DIVISION AND GENERAL SERVICES BECAUSE OF A TECHNICAL ERROR IN THE SPECIFICATIONS.

ACTION TAKEN: REJECTED

REQUEST REJECTION OF THE SOLE BID RECEIVED FOR SOLICITATION NO. 2012-023, (LANDFILL DOZER) AS RECOMMENDED BY FINANCIAL SERVICES DEPARTMENT - PURCHASING DIVISION AND GENERAL SERVICES BECAUSE OF A TECHNICAL ERROR IN THE SPECIFICATIONS.

A NEW SOLICITATION WILL BE ISSUED.

DISTRICTS: ALL

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5D. REQUEST TO ISSUE PURCHASE ORDER: TO DESIGNS THAT COMPUTE DBA VISIONALITY, UNDER DIR STATE CONTRACT NO. DIR-SDD-969 FOR LIFESIZE ROOM WITH CONTROL SYSTEM FOR VIDEOCONFERENCING.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO DESIGNS THAT COMPUTE DBA VISIONALITY, UNDER DIR STATE CONTRACT NO. DIR-SDD-969 FOR LIFESIZE ROOM WITH CONTROL SYSTEM FOR VIDEOCONFERENCING. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE DIR (DEPARTMENT OF INFORMATION RESOURCES) STATE CONTRACTS PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.

DEPARTMENT: ENVIRONMENTAL SERVICES AND CODE ENFORCEMENT

AWARD TO: DESIGNS THAT COMPUTE DBA VISIONALITY

RICHARDSON, TX

TOTAL ESTIMATED AWARD: $120,858.20

ACCOUNT NO.: 34010289 - 508010 - 40499 - PSWM0010

FUNDING SOURCE: ENVIRONMENTAL SERVICES - DATA PROCESSING EQUIPMENT

REFERENCE NO.: 2012-112

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[ENVIRONMENTAL SERVICES AND CODE ENFORCEMENT, ELLEN SMYTH, (915) 621-6719]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5E. REQUEST TO ISSUE PURCHASE ORDER: TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT NO. 2008-033 (COLLECTION SERVICES - VARIOUS CITY FACILITIES) TO HEIST DISPOSAL, INC. OF EL PASO, TEXAS, AND FREIDMAN RECYCLING OF EL PASO, TEXAS

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT NO. 2008-033 (COLLECTION SERVICES - VARIOUS CITY FACILITIES) TO HEIST DISPOSAL, INC. OF EL PASO, TEXAS, AND FREIDMAN RECYCLING OF EL PASO, TEXAS, FOR ONE ADDITIONAL YEAR PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY THE CITY COUNCIL ON DECEMBER 18, 2007. THE EXTENDED CONTRACT PERIOD WILL BE FROM FEBRUARY 1, 2012 TO JANUARY 31, 2013.



DEPARTMENT: ENVIRONMENTAL SERVICES AND CODE ENFORCEMENT

AWARD TO: VENDOR 1 HEIST DISPOSAL, INC.

EL PASO, TX

AWARD TO: VENDOR 2 FREIDMAN RECYCLING OF EL PASO

EL PASO, TX

OPTION: ONE [OF ONE]

ANNUAL ESTIMATED AWARD: $251,856.84 (V1)

$ 73,392.96 (V2)

TOTAL ESTIMATED AWARD: $325,249.80 (1 YEAR)

ACCOUNT NO.: 34010281 - 502215 - 40403

FUNDING SOURCE: ENVIRONMENTAL SERVICES - OUTSIDE CONTRACTS-NOC

DISTRICTS: ALL

THIS IS A BEST VALUE, SERVICE CONTRACT.

[ENVIRONMENTAL SERVICES AND CODE ENFORCEMENT, ELLEN SMYTH, (915) 621-6719]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5F. REQUEST TO ISSUE PURCHASE ORDER: TO BAZAAR UNIFORMS & MEN'S STORE AND NORTHERN IMPORTS, INC. DBA WORK WEAR SAFETY SHOES, UNDER REGION 19 CONTRACT NO.10-6562 FOR WORK UNIFORMS, SHOES & RELATED.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO BAZAAR UNIFORMS & MEN'S STORE AND NORTHERN IMPORTS, INC. DBA WORK WEAR SAFETY SHOES, UNDER REGION 19 CONTRACT NO.10-6562 FOR WORK UNIFORMS, SHOES & RELATED. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE REGION 19 COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MARCH 4, 2008.

DEPARTMENT: ENVIRONMENTAL SERVICES AND CODE ENFORCEMENT

AWARD TO: VENDOR 1 BAZAAR UNIFORMS & MEN'S STORE

EL PASO, TX

ESTIMATED AWARD: $86,874 (V1)

AWARD TO: VENDOR 2 NORTHERN IMPORTS, INC. DBA WORK WEAR SAFETY SHOES

EL PASO, TX

ESTIMATED AWARD: $25,620 (V2)

TOTAL ESTIMATED AWARD: $112,494

ACCOUNT NOS.: 34010280 - 503120 - 40403

34010281 - 503120 - 40403

34010286 - 503120 - 40403

34010287 - 503120 - 40403

34010289 - 503120 - 40403

34010291 - 503120 - 40403

34010293 - 503120 - 40403

34010294 - 503120 - 40403

34010296 - 503120 - 40403

34010297 - 503120 - 40403

34010288 - 503120 - 01101

FUNDING SOURCE: ENVIRONMENTAL SERVICES - UNIFORMS AND APPAREL SUPPLIES GOVERNMENT OPERATIONS (GENERAL FUND) - UNIFORMS AND APPAREL SUPPLIES

REFERENCE NO.: 2012-113

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[ENVIRONMENTAL SERVICES AND CODE ENFORCEMENT, ELLEN SMYTH, (915) 621-6719]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5G. REQUEST TO ISSUE PURCHASE ORDER: TO INSIGHT PUBLIC SECTOR, INC., A CONTRACTOR UNDER THE U.S. COMMUNITIES COOPERATIVE PURCHASING ALLIANCE CONTRACT NO. RQ09-99736-42B, FOR THE COMMISSIONING OF ON-SITE CONFIGURATION SERVICES.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO INSIGHT PUBLIC SECTOR, INC., A CONTRACTOR UNDER THE U.S. COMMUNITIES COOPERATIVE PURCHASING ALLIANCE CONTRACT NO. RQ09-99736-42B, FOR THE COMMISSIONING OF ON-SITE CONFIGURATION SERVICES. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE U.S. COMMUNITIES COOPERATIVE PURCHASING ALLIANCE WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

DEPARTMENT: FIRE

AWARD TO: INSIGHT PUBLIC SECTOR, INC.

TEMPE, AZ

TOTAL ESTIMATED AWARD: $60,000

ACCOUNT NO.: 22150024 - 502215 - 07192 - G221006

FUNDING SOURCE: FY09 HOMELAND SECURITY GRANT PROGRAM -UASI (DEVELOP/ENHANCE INTEROPERABLE COMMUNICATIONS SYSTEMS PROJECT)

REFERENCE NO.: 2012-131

DISTRICTS: ALL

THIS IS A COOPERATIVE, SERVICE AND UNIT PRICE CONTRACT.

[FIRE, OTTO DROZD, (915) 485-5610]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5H. REQUEST TO ISSUE PURCHASE ORDER: TO C & M AIR COOLED ENGINE INC. DBA C & M GOLF AND GROUNDS EQUIPMENT, A VENDOR UNDER BUYBOARD CONTRACT NO. 373-11(GROUNDS MAINTENANCE / FERTILIZER / IRRIGATION EQUIPMENT & SUPPLIES), FOR FOUR TRI-KING REEL TYPE TRIMMER MOWERS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO C & M AIR COOLED ENGINE INC. DBA C & M GOLF AND GROUNDS EQUIPMENT, A VENDOR UNDER BUYBOARD CONTRACT NO. 373-11(GROUNDS MAINTENANCE / FERTILIZER / IRRIGATION EQUIPMENT & SUPPLIES), FOR FOUR TRI-KING REEL TYPE TRIMMER MOWERS. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE BUYBOARD WAS APPROVED BY MAYOR AND CITY COUNCIL ON AUGUST 21, 2007.

DEPARTMENT: GENERAL SERVICES

AWARD TO: C & M AIR COOLED ENGINE INC.

DBA C & M GOLF AND GROUNDS EQUIPMENT

WACO, TX

TOTAL ESTIMATED AWARD: $101,405.92 (FOR 4 UNITS)

ACCOUNT NO.: 37150068 - 508054 - 27265 - PFLESVC01

FUNDING SOURCE: GENERAL SERVICES, CARS, PICKUPS, VANS

REFERENCE NO.: 2012-110

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT. [GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5I. REQUEST TO ISSUE PURCHASE ORDER: TO PROFESSIONAL DOCUMENT SYSTEMS OF TEXAS (PDS), A CONTRACTOR UNDER DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT NO. DIR-SDD-1610, FOR THE RENEWAL OF DOCUMENT SYSTEMS MAINTENANCE, SUPPORT AND UPDATE AGREEMENT.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO PROFESSIONAL DOCUMENT SYSTEMS OF TEXAS (PDS), A CONTRACTOR UNDER DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT NO. DIR-SDD-1610, FOR THE RENEWAL OF DOCUMENT SYSTEMS MAINTENANCE, SUPPORT AND UPDATE AGREEMENT. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE DEPARTMENT OF INFORMATION RESOURCE (DIR) COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: PROFESSIONAL DOCUMENT SYSTEMS OF TEXAS (PDS)

EL PASO, TX

TOTAL ESTIMATED AWARD: $68,708.40

ACCOUNT NO.: 39010351 - 502202 - 01101

FUNDING SOURCE: GENERAL FUND - DATA PROCESSING SERVICES

REFERENCE NO.: 2012-126

DISTRICTS: ALL

THIS IS A COOPERATIVE, SERVICE AND UNIT PRICE CONTRACT.

[INFORMATION TECHNOLOGY, MIGUEL GAMINO, (915) 541-4288]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5J. REQUEST TO ISSUE PURCHASE ORDER: TO SIGMA SOLUTIONS, INC., A CONTRACTOR UNDER DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT NO. DIR-SDD-1385, FOR THE MAINTENANCE, TECHNICAL SUPPORT AND FIRMWARE UPGRADES FOR CISCO EQUIPMENT.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO SIGMA SOLUTIONS, INC., A CONTRACTOR UNDER DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT NO. DIR-SDD-1385, FOR THE MAINTENANCE, TECHNICAL SUPPORT AND FIRMWARE UPGRADES FOR CISCO EQUIPMENT. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE DEPARTMENT OF INFORMATION RESOURCE (DIR) COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: SIGMA SOLUTIONS, INC.

SAN ANTONIO, TX

TOTAL ESTIMATED AWARD: $123,768.12

ACCOUNT NO.: 39010351 - 502202 - 01101

FUNDING SOURCE: GENERAL FUND - DATA PROCESSING SERVICES

REFERENCE NO.: 2012-125

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[INFORMATION TECHNOLOGY, MIGUEL GAMINO, (915) 541-4288]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5K. REQUEST TO ISSUE PURCHASE ORDER: TO DLT SOLUTIONS, INC. A CONTRACTOR UNDER U.S. GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT NO. GS-35F-4543G, FOR AUTODESK LICENSES AND TECHNICAL SUPPORT RENEWAL.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO DLT SOLUTIONS, INC. A CONTRACTOR UNDER U.S. GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT NO. GS-35F-4543G, FOR AUTODESK LICENSES AND TECHNICAL SUPPORT RENEWAL. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: DLT SOLUTIONS, INC.

HERNDON, VA

TOTAL ESTIMATED AWARD: $54,470.51

ACCOUNT NO.: 39010351 - 502202 - 01101

FUNDING SOURCE: GENERAL FUND - DATA PROCESSING SERVICES

REFERENCE NO.: 2012-124

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[INFORMATION TECHNOLOGY, MIGUEL GAMINO, (915) 541-4288]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5L. REQUEST TO ISSUE PURCHASE ORDER: TO NORD ATLANTIC TRADING, INC., A CONTRACTOR UNDER THE U.S. GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT NO. GS-07F-0235U FOR THE PURCHASE OF 48 NIGHT VISIONS PVS-14 INCLUDING ACCESSORIES, 48 3X MILITARY MAGNIFYING LENS AND 27 PASGT HELMET MOUNTS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO NORD ATLANTIC TRADING, INC., A CONTRACTOR UNDER THE U.S. GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT NO. GS-07F-0235U FOR THE PURCHASE OF 48 NIGHT VISIONS PVS-14 INCLUDING ACCESSORIES, 48 3X MILITARY MAGNIFYING LENS AND 27 PASGT HELMET MOUNTS. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

DEPARTMENT: POLICE

AWARD TO: NORD ATLANTIC TRADING, INC.

MIAMI, FL

TOTAL ESTIMATED AWARD: $139,072.44

ACCOUNT NO.: 21150010 - 508007 - 05408 - 09-SR-BZ2400006

FUNDING SOURCE: FY09 - BUFFER ZONE PROTECTION PROGRAM GRANT (BZPP)

REFERENCE NO.: 2012-127

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[POLICE, ZINA SILVA, (915) 564-7141] [FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"6A. BID: THE AWARD OF SOLICITATION NO. 2012-062 FOR THE JORGE MONTALVO PARK IRRIGATION TO MARTINEZ BROS. CONTRACTORS, LLC

ACTION TAKEN: POSTPONED (2) TWO WEEKS.

THE AWARD OF SOLICITATION NO. 2012-062 FOR THE JORGE MONTALVO PARK IRRIGATION TO MARTINEZ BROS. CONTRACTORS, LLC, FOR A TOTAL ESTIMATED AMOUNT OF $282,467.50.

DEPARTMENT: ENGINEERING AND CONSTRUCTION MANAGEMENT AND PARKS & RECREATION DEPARTMENT

AWARD TO: MARTINEZ BROS. CONTRACTORS, LLC

BASE BID: $219,723.50

MINUS ITEM 11 $< 8,556>

ALTERNATE 1 $ 71,300

SUM TOTAL BASE BID MINUS $282,467.50

ITEM 11 PLUS ALTERNATE 1

FUNDING SOURCE: STORM WATER UTILITY, PARKLAND DEDICATION AND 2012-2013 CERTIFICATES OF OBLIGATION

DISTRICT: 4

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER OR PARKS AND RECREATION DIRECTOR MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT. THE ENGINEERING AND CONSTRUCTION MANAGEMENT DEPARTMENT AND PARK & RECREATION DEPARTMENT RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

"6B. BID: THE AWARD OF SOLICITATION NO. 2012-055 (YORK HVAC SYSTEMS - PROPRIETARY PARTS AND SERVICE) TO JOHNSON CONTROLS, INC

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2012-055 (YORK HVAC SYSTEMS - PROPRIETARY PARTS AND SERVICE) TO JOHNSON CONTROLS, INC., FOR AN INITIAL TERM ESTIMATED AWARD OF $330,000.

DEPARTMENT: GENERAL SERVICES

AWARD TO: JOHNSON CONTROLS, INC.

EL PASO, TX

ITEMS: ALL

OPTION: 2 YEARS

INITIAL TERM ESTIMATED AMOUNT: $330,000 (3 YEAR TOTAL)

TOTAL ESTIMATED AWARD: $550,000 (5 YEAR TOTAL)

ACCOUNT NO.: 31010325 - 502226 - 01101 OR

31010325 - 503200 - 01101

FUNDING SOURCE: GENERAL SERVICES, BUILDING/FACILITIES, GENERAL FUND

DISTRICTS: ALL

THIS IS A LOW BID, REQUIREMENTS CONTRACT.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES RECOMMEND AWARD AS INDICATED TO JOHNSON CONTROLS, INC., THE SOLE BIDDER.

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313}

   
Votes:
DISTRICT OFFICIAL VOTE
1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin ABSTAIN
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE
 

 
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