MUNICIPAL CLERK AND COURTS

 

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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

Agenda: City Council - Mass Transit Department Brd Mtgs for web
Date 2/22/2005
   
Item: 14C.  BEST VALUE PROCUREMENT: Solicitation No. 2005-074 City Hall 9th Floor Renovation  (Regular City Council Agenda)
   
 

ACTION TAKEN: POSTPONED TWO (2) WEEKS

THIS CONTRACT SHALL BE AWARDED TO THE BIDDER WHO PROVIDES THE BEST VALUE TO THE CITY. THE CITY MAY CONSIDER PRICE AND OTHER RELEVANT CRITERIA LISTED IN THE REQUEST FOR BIDS.

CONTRACTOR: JAN-CAR, INC.

HORIZON CITY, TEXAS

DEPARTMENT: BUILDING AND PLANNING SERVICES

FUNDS AVAILABLE: PPWFA03009-31260001-60615-508027, $24,586.40 FY03 CERTIFICATES OF OBLIGATION

PPWFA03009-31118111-27035-508027, $49,421.98 1993 CERTIFICATES OF OBLIGATION

PPWFA03009-31134000-27101, 27102 & 27105 508027, $40,529.33

1997A CERTIFICATES OF OBLIGATION

PPWFA03009-31250102-27178-508027, $106,161.35

2000 CERTIFICATES OF OBLIGATION

PPWFA03009-31250102-27179-508027, $15,929.94

2000 CERTIFICATES OF OBLIGATION

ITEMS: BASE BID II $236,629.00

TOTAL AWARD: $236,629.00

DISTRICT (S): 8

THE DEPARTMENTS OF ENGINEERING AND BUILDING AND PLANNING SERVICES RECOMMEND THE AWARD OF THIS CONTRACT TO JAN-CAR, INC., AS THIS OFFEROR HAS PROVIDED THE BEST VALUE PROPOSAL. IT IS REQUESTED THAT THE MAYOR OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN THE REFERENCED CONTRACT. ADDITIONALLY, IT IS REQUESTED THAT THE CITY MANAGER AND STAFF BE AUTHORIZED TO EXECUTE BUDGET TRANSFERS FOR THIS AWARD AND PROJECT, AS NECESSARY.

AS PART OF THE AWARD OF THIS CONTRACT, THE CITY ENGINEER IS AUTHORIZED TO APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER CONSTRUCTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000 PER NUMBERED CHANGE ORDER, AND NOT TO EXCEED THE TOTAL OF 25% OF THE ORIGINAL CONTRACT PRICE AS AWARDED, WITHOUT FURTHER AUTHORIZATION BY CITY COUNCIL

THE WORK IS TO TAKE PLACE INSIDE THE 9TH FLOOR OF CITY HALL, LOCATED AT TWO CIVIC CENTER PLAZA, EL PASO, TEXAS. THIS PROJECT WILL PROVIDE FOR FURNISHING AND COMPLETE INSTALLATION OF AN AUTOMATED FILE SYSTEM FOR THE CITY ATTORNEY'S OFFICE. ADDITIONALLY, 2 RENOVATED OFFICES FOR CITY ATTORNEY'S DEPARTMENT, SPACE FOR THE CITY MANAGER'S DEPARTMENT AND THE DEPUTY CITY MANAGER'S OFFICES WILL BE RENOVATED. THE TOTAL AREA RENOVATED, NOT INCLUSIVE OF THE FILING SYSTEM SPACE, IS 8,548 SQ FT AT A PER SQ. FT COST OF $20.64.

THE WORK CONSISTS OF INTERIOR DEMOLITION WORK INCLUDING REMOVAL OF CARPET.

WORK INCLUDES, BUT IS NOT LIMITED TO SEALANTS, DOORS AND FRAMES, HARDWARE, GLAZING, PARTITIONS, FINISHES, VINYL COMPOSITION TILE, PAINT, CEILINGS, ETC., WINDOW BLINDS, OPERABLE METAL STORAGE SYSTEM, HVAC, PLUMBING, ELECTRICAL POWER, LIGHTING, AND SPECIAL SYSTEMS. CONTRACTOR SHALL PROVIDE CONDUIT FOR VOICE AND DATA SYSTEM. CONTRACTOR WILL NOT PROVIDE CABLING FOR VOICE AND DATA SYSTEM.

WORK INCLUDES, BUT IS NOT LIMITED TO SEALANTS, DOORS AND FRAMES, HARDWARE, GLAZING, PARTITIONS, SHELVING, KITCHEN CABINETS, FINISHES - PAINT AND CEILINGS, HVAC, PLUMBING, ELECTRICAL POWER AND LIGHTING. CONTRACTOR SHALL PROVIDE CONDUIT FOR VOICE AND DATA SYSTEM. CONTRACTOR WILL NOT PROVIDE CABLING FOR VOICE AND DATA SYSTEM. CONTRACTOR WILL NOT PROVIDE CARPET AND COVE BASE.

THE CITY MANAGER AND STAFF WILL BE RELOCATING TO THE 9TH FLOOR. THIS WILL ALLOW FOR FUTURE 10TH FLOOR RECONFIGURATION TO CREATE A CENTRAL RECEPTION AREA FOR VISITORS TO 10TH FLOOR OFFICES, ADDITIONAL CONFERENCE ROOM MEETING SPACES FOR CITY COUNCIL AND STAFF OTHER IMPROVEMENTS AND EFFICIENCIES IN TELEPHONE AND SUPPORT SERVICES.

[PURCHASING DEPARTMENT, BYRON JOHNSON, (915) 541-4308]

   
Votes:
DISTRICT OFFICIAL VOTE
1 Rep. Austin NO
2 Rep. Cushing YES
3 Rep. Lozano YES
4 Rep. Cook YES
5 Rep. Ortega YES
6 Rep. Escobar YES
7 Rep. Rojas YES
8 Rep. Cobos YES
- Mayor Wardy DID NOT VOTE
 

 
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