MUNICIPAL CLERK

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

 

Agenda: CITY COUNCIL MEETING AND MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 7/12/2011
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF JULY 5, 2011 AND THE SPECIAL CITY COUNCIL MEETING OF JULY 5, 2011 (STRATEGIC GOALS AND ACCOMPLISHMENTS)

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JULY 5, 2011 AND THE SPECIAL CITY COUNCIL MEETING OF JULY 5, 2011. (STRATEGIC GOALS AND ACCOMPLISHMENTS)

[MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

ACTION TAKEN: EXCUSED

REPRESENTATIVE EDDIE HOLGUIN JR.

"3A. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY ENNIS PAINT, INC. OF ENNIS, TEXAS THAT THE CITY IS TERMINATING CONTRACT NO. 2010-158

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY ENNIS PAINT, INC. OF ENNIS, TEXAS THAT THE CITY IS TERMINATING CONTRACT NO. 2010-158 PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C 8A OF THE CONTRACT CLAUSES DUE TO CONVENIENCE AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JULY 12, 2011. (ALL DISTRICTS)

[AIRPORT, MONICA LOMBRANA, (915) 780-4724]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"3B. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CITY PRIDE SIGN AGREEMENT BETWEEN THE CITY OF EL PASO (''CITY'') AND THE STATE OF TEXAS, TEXAS DEPARTMENT OF TRANSPORTATION (''TXDOT''), ALLOWING THE CITY TO PLACE CITY PRIDE (''ALL-AMERICA CITY'') SIGNS WITHIN TXDOT RIGHT-OF-WAYS

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CITY PRIDE SIGN AGREEMENT BETWEEN THE CITY OF EL PASO (''CITY'') AND THE STATE OF TEXAS, TEXAS DEPARTMENT OF TRANSPORTATION (''TXDOT''), ALLOWING THE CITY TO PLACE CITY PRIDE (''ALL-AMERICA CITY'') SIGNS WITHIN TXDOT RIGHT-OF-WAYS FOR THE PURPOSE OF INFORMING MOTORISTS ENTERING THE CITY OF THE RECOGNITION OF THE CITY BEING AWARDED AND RECOGNIZED AS AN ALL-AMERICA CITY. (DISTRICT 8)

[DEPARTMENT OF TRANSPORTATION, TED MARQUEZ, (915) 621-6814]

"3C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A WIRELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY ALLOWING THE CITY TO INSTALL FIBER OPTIC LINES ACROSS RAILROAD COMPANY RIGHT-OF-WAY AT DYER STREET BETWEEN MEMPHIS AVENUE AND MOBILE AVENUE

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A WIRELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY ALLOWING THE CITY TO INSTALL FIBER OPTIC LINES ACROSS RAILROAD COMPANY RIGHT-OF-WAY AT DYER STREET BETWEEN MEMPHIS AVENUE AND MOBILE AVENUE, EL PASO, TEXAS. THE ONE TIME LICENSE FEE COST TO THE CITY IS $5,330. (DISTRICT 2)

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

"3D. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY RUDOLPH CHEVROLET LLC THAT THE CITY OF EL PASO IS TERMINATING CONTRACT NO. 2010-276

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY RUDOLPH CHEVROLET LLC THAT THE CITY OF EL PASO IS TERMINATING CONTRACT NO. 2010-276 FOR CONVENIENCE PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JULY 12, 2011. (ALL DISTRICTS)

[GENERAL SERVICES, STUART ED, (915) 621-6822]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"3E. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY FIRST IN INC. THAT THE CITY OF EL PASO IS TERMINATING CONTRACT NO. 2007-010

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY FIRST IN INC. THAT THE CITY OF EL PASO IS TERMINATING CONTRACT NO. 2007-010 FOR CONVENIENCE PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 18A OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JULY 12, 2011. (ALL DISTRICTS)

[FIRE, OTTO DROZD, (915) 771-1000]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"3F. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN ARTIST AGREEMENT BETWEEN THE CITY OF EL PASO AND WIDGERY WORKS, INC. LOCATED AT THE MESA CORRIDOR OF THE RAPID TRANSIT SYSTEM

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN ARTIST AGREEMENT BETWEEN THE CITY OF EL PASO AND WIDGERY WORKS, INC. TO DESIGN, FABRICATE AND INSTALL PUBLIC ART TO BE LOCATED AT THE MESA CORRIDOR OF THE RAPID TRANSIT SYSTEM IN THE AMOUNT OF $240,000. (DISTRICTS 1 AND 8)

[MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4896]

"3G. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN ARTIST AGREEMENT BETWEEN THE CITY OF EL PASO AND HADDAD/DRUGAN, LLC, LOCATED AT THE ALAMEDA CORRIDOR OF THE RAPID TRANSIT SYSTEM

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN ARTIST AGREEMENT BETWEEN THE CITY OF EL PASO AND HADDAD/DRUGAN, LLC, TO DESIGN, FABRICATE AND INSTALL PUBLIC ART TO BE LOCATED AT THE ALAMEDA CORRIDOR OF THE RAPID TRANSIT SYSTEM IN THE AMOUNT OF $340,000.

(DISTRICTS 6, 7 AND 8)

[MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4896]

"3H. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY AND CITY OF EL PASO TO SUBMIT A JOINT APPLICATION TO THE DEPARTMENT OF JUSTICE - 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), IN THE AMOUNT OF $272,871

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY AND CITY OF EL PASO TO SUBMIT A JOINT APPLICATION TO THE DEPARTMENT OF JUSTICE - 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), IN THE AMOUNT OF $272,871. THE FUNDS RECEIVED UNDER THE JAG PROGRAM WILL BE ALLOCATED 50% TO THE COUNTY AND 50% TO THE CITY. THE CITY GRANT FUNDS WILL BE UTILIZED TO PURCHASE A E-TICKETING EQUIPMENT, AND FUND THE INFORMATION INTERFACE CUSTOMIZATION OF TIBURON/RMS RECORDS TO I-LEADS RECORDS MANAGEMENT SYSTEM. THAT THE CITY MANAGER OR HER DESIGNEE BE AUTHORIZED TO SIGN ANY GRANT RELATED PAPERWORK, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN, AND ACCEPT, REJECT, ALTER, OR TERMINATE THE RESULTING GRANT, AUTHORIZE BUDGET TRANSFERS AND SUBMIT NECESSARY REVISIONS TO THE OPERATIONAL PLAN. NO CASH MATCH REQUIRED. (ALL DISTRICTS) [POLICE, LUIS GUERRA, (915) 564-7347]

"3I. RESOLUTION: THAT AS PROVIDED IN SECTION 3.6 OF THE CITY CHARTER, THE REPRESENTATIVES RESOLVE THEMSELVES INTO THE LEGISLATIVE REVIEW COMMITTEES AS SUBMITTED BY THE MAYOR PRO TEMPORE.

ACTION TAKEN: APPROVED

THAT AS PROVIDED IN SECTION 3.6 OF THE CITY CHARTER, THE REPRESENTATIVES RESOLVE THEMSELVES INTO THE LEGISLATIVE REVIEW COMMITTEES AS SUBMITTED BY THE MAYOR PRO TEMPORE. (ALL DISTRICTS)

[REPRESENTATIVE ANN MORGAN LILLY, (915) 541-4151]

"4. REQUEST TO ISSUE PURCHASE ORDER: TO INNOVATIVE PBX SERVICES, INC. A CONTRACTOR UNDER THE DEPARTMENT OF INFORMATION RESOURCE (DIR) CONTRACT NO. DIR-SDD-667, FOR THE PURCHASE OF CABLING FOR 24 PARKS & RECREATION SITES AND ADDITIONAL PARTNER SITES

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO INNOVATIVE PBX SERVICES, INC. A CONTRACTOR UNDER THE DEPARTMENT OF INFORMATION RESOURCE (DIR) CONTRACT NO. DIR-SDD-667, FOR THE PURCHASE OF CABLING FOR 24 PARKS & RECREATION SITES AND ADDITIONAL PARTNER SITES. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE DEPARTMENT OF INFORMATION RESOURCE (DIR) COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.

DEPARTMENT: LIBRARIES

AWARD TO: INNOVATIVE PBX SERVICES, INC

EL PASO, TX

TOTAL ESTIMATED AWARD: $91,743.05

FUNDING SOURCE: ARRA BTOP VIRTUAL VILLAGE

REFERENCE NO.: 2011-295

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[LIBRARIES, DIONNE MACK-HARVIN, (915) 543-5413]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5A. REQUEST FOR PROPOSAL: THE AWARD OF SOLICITATION NO. 2011-203R (FORECLOSURE MANAGEMENT AND CONSULTING SERVICES) TO FIRTH JOHNSTON MARTINEZ FOR AN INITIAL TERM ESTIMATED AWARD OF $70,000.

ACTION TAKEN: DELETED

THE AWARD OF SOLICITATION NO. 2011-203R (FORECLOSURE MANAGEMENT AND CONSULTING SERVICES) TO FIRTH JOHNSTON MARTINEZ FOR AN INITIAL TERM ESTIMATED AWARD OF $70,000.

DEPARTMENT: COMMUNITY AND HUMAN DEVELOPMENT

AWARD TO: FIRTH JOHNSTON MARTINEZ

EL PASO, TX

ITEM(S) ALL

INITIAL TERM: 2 YEARS

OPTION: 2 - 2 YEAR OPTIONS

ANNUAL ESTIMATED AMOUNT: $70,000

INITIAL TERM ESTIMATED AWARD: $140,000

TOTAL ESTIMATED AWARD: $420,000 (6 YEARS)

FUNDING SOURCE: CDBG REVOLVING LOAN FUND/HOME

ENTITLEMENT GRANT - EXTERNAL LEGAL COUNSEL

DISTRICTS: ALL

THIS IS A REQUEST FOR QUALIFICATIONS SERVICE CONTRACT.

THE COST UNDER THIS SERVICE CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND COMMUNITY AND HUMAN DEVELOPMENT RECOMMEND AWARD AS INDICATED TO FIRTH JOHNSON MARTINEZ, THE HIGHEST RANKED QUALIFIER.

[COMMUNITY AND HUMAN DEVELOPMENT, WILLIAM LILLY, (915-541-4500]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5B. REQUEST FOR PROPOSAL: AWARD OF SOLICITATION NO. 2011-279R (INTERNAL PEOPLESOFT IMPLEMENTATION MANAGER) TO LURIE BESIKOF LAPIDUS & COMPANY, LLP FOR A TOTAL ESTIMATED AWARD OF $318,600.

ACTION TAKEN: AWARDED

AWARD OF SOLICITATION NO. 2011-279R (INTERNAL PEOPLESOFT IMPLEMENTATION MANAGER) TO LURIE BESIKOF LAPIDUS & COMPANY, LLP FOR A TOTAL ESTIMATED AWARD OF $318,600.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: LURIE BESIKOF LAPIDUS & COMPANY, LLP

MINNEAPOLIS, MN

ITEMS: ALL

OPTION: ONE YEAR

ANNUAL ESTIMATED AMOUNT: $159,300

TOTAL ESTIMATED AWARD: $318,600 (2 YEARS)

FUNDING SOURCE: 2012-2013 CERTIFICATES OF OBLIGATION CIP

PLAN

DISTRICTS: ALL

THIS IS AN RFP SERVICES CONTRACT.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND INFORMATION TECHNOLOGY RECOMMEND AWARD AS INDICATED TO LURIE BESIKOF LAPIDUS, LLP, THE HIGHEST RANKED PROPOSER, BASED ON EVALUATION FACTORS ESTABLISHED FOR THIS PROCUREMENT.

[INFORMATION TECHNOLOGY, MIGUEL GAMINO, (915) 541-4288]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"6A. BID: AWARD OF SOLICITATION NO. 2011-164 FOR THE CLINT LANDFILL NEW SCALE TO RUSTY'S WEIGH SCALES & SERVICE, INC.,

ACTION TAKEN: AWARDED

AWARD OF SOLICITATION NO. 2011-164 FOR THE CLINT LANDFILL NEW SCALE TO RUSTY'S WEIGH SCALES & SERVICE, INC., FOR A TOTAL ESTIMATED AMOUNT OF $184,676.68.

DEPARTMENT: ENGINEERING AND CONSTRUCTION

MANAGEMENT

AWARD TO: RUSTY'S WEIGH SCALES & SERVICE, INC.

BASE BID: $184,676.68

TOTAL ESTIMATED COMPLETION: $184,676.68

FUNDING SOURCE: ENVIRONMENTAL SERVICES FUND

DISTRICTS: ALL

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICED CONTRACT. THE ENGINEERING AND CONSTRUCTION MANAGEMENT DEPARTMENT RECOMMENDS AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915)541-4423]

"6B. BID: THE AWARD OF SOLICITATION NO. 2011-101 (VETERINARY MEDICAL SUPPLIES) TO BUTLER ANIMAL HEALTH SUPPLY, LLC DBA BUTLER SCHEIN ANIMAL HEALTH SUPPLY

ACTION TAKEN: AWARDED

6B. THE AWARD OF SOLICITATION NO. 2011-101 (VETERINARY MEDICAL SUPPLIES) TO BUTLER ANIMAL HEALTH SUPPLY, LLC DBA BUTLER SCHEIN ANIMAL HEALTH SUPPLY FOR AN INITIAL TERM ESTIMATED AWARD OF $300,000.

DEPARTMENT: PUBLIC HEALTH

AWARD TO: BUTLER ANIMAL HEALTH SUPPLY, LLC DBA

BUTLER SCHEIN ANIMAL HEALTH SUPPLY

DUBLIN, OH

ITEMS: ALL

INITIAL TERM: 3 YEARS

OPTION: NONE

ANNUAL ESTIMATED AWARD: $100,000

INITIAL TERM ESTIMATED AWARD: $300,000 (3 YEARS)

TOTAL ESTIMATED AWARD: $300,000 (3 YEARS)

FUNDING SOURCE: GENERAL FUND - CLINICAL MEDICAL SUPPLIES

DISTRICTS: ALL

THIS IS A LOW BID, SUPPLIES CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND PUBLIC HEALTH RECOMMEND AWARD AS INDICATED TO BUTLER SCHEIN ANIMAL HEALTH SUPPLY, THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[PUBLIC HEALTH, MICHAEL HILL, (915) 771-5702]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 7A.  - 7C. & 7E. - 7G. INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:"
   
 

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

7A. AN ORDINANCE AMENDING ORDINANCE NO. 017519, TITLE 9 (HEALTH AND SAFETY), CHAPTER 9.04 (SOLID WASTE MANAGEMENT) TO AMEND THE EFFECTIVE DATE OF THE FLOW CONTROL REQUIREMENTS; THE PENALTY BEING AS PROVIDED IN SECTION 9.04.630 OF THE EL PASO CITY CODE. (ALL DISTRICTS) [ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

7B. AN ORDINANCE AMENDMENT RELATED TO TITLE 9 (HEALTH AND SAFETY), CHAPTER 9.04 (SOLID WASTE MANAGEMENT) AMENDING 9.04.020 (DEFINITIONS); AMENDING 9.04.070 (COLLECTION PROVIDER) TO INCLUDE TRIPLEX AND QUADRIPLEX; AND TO CLARIFY THAT ARTICLE VIII ONLY REFERENCES DESIGNATED MUNICIPAL SOLID WASTE FACILITY; THE PENALTY BEING AS PROVIDED IN SECTION 9.04.630 OF THE EL PASO CITY CODE. (ALL DISTRICTS)

[ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

7C. AN ORDINANCE GRANTING A SPECIAL PRIVILEGE LICENSE TO MANAGEMENT AND ENGINEERING TECHNOLOGIES INTERNATIONAL, INC. FOR THE CONSTRUCTION, INSTALLATION, MAINTENANCE AND REPAIR OF 70 LINEAR FEET OF SUBSURFACE FIBER OPTIC CONDUIT AND CABLES WITHIN PORTIONS OF CITY RIGHT-OF-WAY BENEATH MACA STREET BETWEEN BOEING DRIVE AND LOCKHEED STREET FOR A TERM OF FIVE YEARS WITH TWO RENEWABLE FIVE YEAR TERMS (NESV11-00025). (DISTRICT 3)

[DEPARTMENT OF TRANSPORTATION, MIRIAN SPENCER, (915) 541-4482]

PUBLIC HEARING WILL BE HELD ON JULY 19, 2011, FOR ITEMS 7A - 7D

7E. AN ORDINANCE CHANGING THE ZONING OF ALL OF TRACT 1A4, SECTION 45, BLOCK 79, TOWNSHIP 2, TEXAS AND PACIFIC RAILWAY COMPANY SURVEYS, CITY OF EL PASO, EL PASO COUNTY, TEXAS FROM R-3 (RESIDENTIAL) TO C-4 (COMMERCIAL) AND IMPOSING A CONDITION. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: EAST OF JOE BATTLE (LOOP 375) AND SOUTH OF MARIBEL CHAVEZ COURT. PROPERTY OWNER: THE EPISCOPAL CHURCH DIOCESE OF THE RIO GRANDE. PZRZ11-00019 (DISTRICT 5)

[PLANNING AND ECONOMIC DEVELOPMENT, GEENA MASKEY, (915) 541-4192]

7F. AN ORDINANCE TO CORRECT A CLERICAL ERROR IN ORDINANCE NO. 017303 APPROVED ON MARCH 30, 2010, WHICH REZONED SEVERAL PARCELS OF PROPERTY (DISTRICT 6)

[PLANNING AND ECONOMIC DEVELOPMENT, ESTHER GUERRERO, (915) 541-4720]

7G. AN ORDINANCE GRANTING SPECIAL PERMIT NO. PZST11-00004, TO ALLOW FOR A CONVENIENCE STORE WITH GAS PUMPS AND APPROVING A DETAILED SITE DEVELOPMENT PLAN ON THE PROPERTY DESCRIBED AS LOT M, BLOCK 45, MILLS ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.04.260 OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 311 W. PAISANO DRIVE. APPLICANT: ENRIQUE GUAJARDO. PZST11-00004 (DISTRICT 8)

[PLANNING AND ECONOMIC DEVELOPMENT, ANDREW SALLOUM, (915) 541-4633]

PUBLIC HEARING WILL BE HELD ON AUGUST 2, 2011, FOR ITEMS 7E - 7G

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH THURSDAY, 7:00 A.M. TO 6:00 P.M.

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 7D.   INTRODUCTION: An Ordinance amending Title 13 (Streets Sidewalks and Public Places), Chapter 13.24 (City Parks and Recreation Areas) Section 13.24.050 (Use of Baseball Fields) to broaden the scope to include other types of athletic fields and to allow for designation by City Council of applicable athletic fields; punishment as provided in city code section 13.24.050(c)
   
 

ACTION TAKEN: DELETED

AN ORDINANCE AMENDING TITLE 13 (STREETS SIDEWALKS AND PUBLIC PLACES), CHAPTER 13.24 (CITY PARKS AND RECREATION AREAS) SECTION 13.24.050 (USE OF BASEBALL FIELDS) TO BROADEN THE SCOPE TO INCLUDE OTHER TYPES OF ATHLETIC FIELDS AND TO ALLOW FOR DESIGNATION BY CITY COUNCIL OF APPLICABLE ATHLETIC FIELDS; PUNISHMENT AS PROVIDED IN CITY CODE SECTION 13.24.050(C) (ALL DISTRICTS)

[PARKS AND RECREATION, NANETTE SMEJKAL, (915) 541-4331]

PUBLIC HEARING WILL BE HELD ON JULY 19, 2011, FOR ITEMS 7D

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 8.  MAYOR AND COUNCIL: Discussion and action regarding a presentation by City of El Paso Governmental Affairs staff and consultants regarding State of Texas 82nd Legislative Session and Special Session"
   
 

ACTION TAKEN: AUTHORIZED THE MAYOR TO DRAFT A LETTER TO TEXAS SECRETARY OF STATE ANDRADE TO REMOVE 5 WORDS TO INCLUDE THE WORD “TAXES” FROM THE CONSTITUTIONAL AMENDMENT REGARDING THE CREATION OF REGIONAL PARKS DISTRICTS, AND TO PREPARE AN ANONYMOUS SURVEY ON THE EFFECTIVENESS OF AN LOBBYISTS AND INTERGOVERNMENTAL RELATIONS STAFF TO THE STATE DELEGATION AND KEY COMMITTEE CHAIRS IN THE STATE LEGISLATURE, TO BE COMPLETED IN 30 DAYS.

DISCUSSION AND ACTION REGARDING A PRESENTATION BY CITY OF EL PASO GOVERNMENTAL AFFAIRS STAFF AND CONSULTANTS REGARDING STATE OF TEXAS 82ND LEGISLATIVE SESSION AND SPECIAL SESSION. (ALL DISTRICTS)

[CITY ATTORNEY/INTERGOVERNMENTAL AFFAIRS, SYLVIA BORUNDA FIRTH, (915) 541-4656]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 9.  ENGINEERING AND CONSTRUCTION MANAGEMENT: Discussion and action on the award of Solicitation No. 2011-263 for the Stiles Drive Street and Drainage Improvements Phase 1, to JAR Concrete, Inc. dba JAR Construction, Inc."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2011-263 FOR THE STILES DRIVE STREET AND DRAINAGE IMPROVEMENTS PHASE 1, TO JAR CONCRETE, INC. DBA JAR CONSTRUCTION, INC. FOR A TOTAL ESTIMATED AMOUNT OF $847,838.30.

DEPARTMENT: ENGINEERING AND CONSTRUCTION

MANAGEMENT

AWARD TO: JAR CONCRETE INC. DBA JAR CONSTRUCTION,

INC.

BASE BID I: $686,821.40

BASE BID II: $112,716.

BASE BID III: $ 48,300.90

TOTAL ESTIMATED COMPLETION: $847,838.30

FUNDING SOURCE: AMERICAN RECOVERY AND REINVESTMENT

ACT (ARRA), COMMUNITY DEVELOPMENT

BLOCK GRANT 36TH YEAR (CDBG), AND EL

PASO WATER UTILITIES (PSB).

DISTRICT: 3

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT. THE ENGINEERING AND CONSTRUCTION MANAGEMENT AND COMMUNITY DEVELOPMENT DEPARTMENT RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly DID NOT VOTE
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson DID NOT VOTE
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 10.  HUMAN RESOURCES: Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to exercise the City's option to extend current Contract 2008-092R Workers' Compensation 3rd Party Administrator with Claims Administrative Services, Inc. (CAS)"
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT 2008-092R WORKERS' COMPENSATION 3RD PARTY ADMINISTRATOR WITH CLAIMS ADMINISTRATIVE SERVICES, INC. (CAS) FOR TWO ADDITIONAL YEARS PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY THE CITY COUNCIL ON MAY 6, 2008. THE EXTENDED CONTRACT PERIOD WILL BE FROM AUGUST 1, 2011 TO JULY 31, 2013.

DEPARTMENT: HUMAN RESOURCES

AWARD TO: CLAIMS ADMINISTRATIVE SERVICES, INC. (CAS)

TYLER, TX

OPTION: ONE

TOTAL ESTIMATED AMOUNT: $2,000,000 (2 YEARS)

FUNDING SOURCE: WORKER'S COMPENSATION FUND

DISTRICTS: ALL

THIS IS A RFP, SERVICE TYPE CONTRACT.

[HUMAN RESOURCE, LINDA BALL THOMAS, (915) 541-4102]

[INSURANCE AND BENEFITS, IRENE Y. MORALES, (915) 541-4448]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly DID NOT VOTE
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson DID NOT VOTE
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 11.  INTERNATIONAL BRIDGES: Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to The Revenue Markets, Inc., Sole Source No.: 2011-303"
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO THE REVENUE MARKETS, INC., THE SOLE DEVELOPER, MANUFACTURER AND PROVIDER OF APPLICATION SOFTWARE AND RELATED EQUIPMENT FOR THE TOLL COLLECTION SYSTEMS AT THE INTERNATIONAL BRIDGES.

DEPARTMENT: INTERNATIONAL BRIDGES

AWARD TO: THE REVENUE MARKETS, INC.

ACCORD, NY

ONE TIME AMOUNT: $1,772,698.27

FUNDING SOURCE: SIB LOAN - DATA PROCESSING EQUIPMENT

SOLE SOURCE NO.: 2011-303

DISTRICTS: ALL

THIS IS A SOLE SOURCE UNIT-PRICE CONTRACT.

[INTERNATIONAL BRIDGES, SAID LARBI-CHERIF, (915) 858-3842]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 12A.  PLANNING AND ECONOMIC DEVELOPMENT: An Ordinance changing the zoning of all of Lots 16, 17, 18 and 19, Block 2, Hughes Subdivision, 5625 Frutas Avenue, PZRZ11-00011"
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK. "

AN ORDINANCE CHANGING THE ZONING OF ALL OF LOTS 16, 17, 18 AND 19, BLOCK 2, HUGHES SUBDIVISION, CITY OF EL PASO, EL PASO COUNTY, TEXAS FROM R-5 (RESIDENTIAL) TO S-D (SPECIAL DEVELOPMENT). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 5625 FRUTAS AVENUE. PROPERTY OWNER: PONCE RENTALS PROPERTY, LLC. PZRZ11-00011 (DISTRICT 3) [PLANNING AND ECONOMIC DEVELOPMENT, ESTHER GUERRERO, (915) 541-4720]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 12B.  PLANNING AND ECONOMIC DEVELOPMENT: An Ordinance zoning Parcel 1, Parcel 2, and Parcel 3, north of Pebble Hills Boulevard and east of John Hayes Boulevard, ZON10-00106 "
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

AN ORDINANCE ZONING PARCEL 1: A PORTION OF SECTION 37, BLOCK 79, TOWNSHIP 2, TEXAS AND PACIFIC RAILWAY COMPANY SURVEYS, EL PASO COUNTY, TEXAS, TO C-2 (COMMERCIAL), PARCEL 2: A PORTION OF SECTION 37, BLOCK 79, TOWNSHIP 2, TEXAS AND PACIFIC RAILWAY COMPANY SURVEYS, EL PASO COUNTY, TEXAS TO R-5 (RESIDENTIAL) AND PARCEL 3: A PORTION OF SECTION 48, BLOCK 79, TOWNSHIP 2, TEXAS AND PACIFIC RAILWAY COMPANY SURVEYS, EL PASO COUNTY, TEXAS TO C-2 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: NORTH OF PEBBLE HILLS BOULEVARD AND EAST OF JOHN HAYES BOULEVARD. APPLICANT: RANCHOS REAL IV, LTD. ZON10-00106 (DISTRICT 5) [PLANNING AND ECONOMIC DEVELOPMENT, ARTURO RUBIO, (915) 541-4633]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 12C.  PLANNING AND ECONOMIC DEVELOPMENT: An Ordinance annexing the following real property described as a portion of Sections 37 and 48, Block 79, Sections 7 and 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, AN10-003 (ZON10-00075) "
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

AN ORDINANCE ANNEXING THE FOLLOWING REAL PROPERTY DESCRIBED AS A PORTION OF SECTIONS 37 AND 48, BLOCK 79, SECTIONS 7 AND 18, BLOCK 78, TOWNSHIP 2, TEXAS AND PACIFIC RAILWAY COMPANY SURVEYS, EL PASO COUNTY, TEXAS. PROPERTY OWNER: RANCHOS REAL IV, LTD. AN10-003 (ZON10-00075) (EAST ETJ, ADJACENT TO DISTRICT 5)

[PLANNING AND ECONOMIC DEVELOPMENT, ERNESTO ARRIOLA, (915) 541-4723]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 12D.  PLANNING AND ECONOMIC DEVELOPMENT: An Ordinance granting Special Permit No. PZST11-00005, "
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

AN ORDINANCE GRANTING SPECIAL PERMIT NO. PZST11-00005, TO ALLOW FOR INFILL DEVELOPMENT FOR LOT WIDTH AND LOT SIZE REDUCTION ON THE PROPERTY DESCRIBED AS LOT 39, BLOCK 1, ALEXANDER ADDITION TO YSLETA, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.04.320 OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 461 GONZALES. APPLICANT: JAVIER MARTINEZ. PZST11-00005 (DISTRICT 6)

[PLANNING AND ECONOMIC DEVELOPMENT, GEENA MASKEY, (915) 541-4192]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 12E.  PLANNING AND ECONOMIC DEVELOPMENT: An Ordinance amending the 2025 Proposed Thoroughfare System as detailed in the Map Atlas of The Plan For El Paso.
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING THE 2025 PROPOSED THOROUGHFARE SYSTEM AS DETAILED IN THE MAP ATLAS OF THE PLAN FOR EL PASO AND ITS RELATED DOCUMENTS AS ORIGINALLY APPROVED BY EL PASO CITY COUNCIL IN 1999, AND AS SUBSEQUENTLY AMENDED, TO DELETE A PORTION OF A PROPOSED EAST-WEST MINOR ARTERIAL FROM REMCON CIRCLE TO THE PROPOSED EXTENSION OF BELVIDERE STREET, AND TO REALIGN THE EAST-WEST MINOR ARTERIAL AND THE PROPOSED EXTENSION OF BELVIDERE STREET TO CONNECT FROM MESA STREET TO RESLER DRIVE. (DISTRICT 8)

[PLANNING AND ECONOMIC DEVELOPMENT, MELISSA GRANADO, (915) 541-4730]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 13.  MAYOR AND COUNCIL: Discussion and action on a Resolution creating an Ad Hoc Charter Advisory Committee and the appointment of the members to the Committee"
   
 

ACTION TAKEN: APPROVED AS REVISED A RESOLUTION CREATING AN AD HOC CITY CHARTER ADVISORY COMMITTEE, TO INCLUDE INPUT ON A BOND ELECTION, TO CONDUCT BOTH BOND ELECTION AND CHARTER ELECTION IN NOVEMBER 2012, AND TO INCLUDE FUNDING FOR THOSE ELECTIONS IN THE FY2013 CITY BUDGET. "

DISCUSSION AND ACTION ON A RESOLUTION CREATING AN AD HOC CHARTER ADVISORY COMMITTEE AND THE APPOINTMENT OF THE MEMBERS TO THE COMMITTEE. (ALL DISTRICTS) [MAYOR JOHN F. COOK, (915) 541-4145]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 14.  PLANNING AND ECONOMIC DEVELOPMENT: Discussion and action on a recommendation by the Open Space Advisory Board that the City initiate rezoning of Keystone and Rio Bosque to a Natural Open Space (NOS) District, that both Keystone and Rio Bosque be designated as a Wildlife Sanctuary under the Natural Open Space (NOS) District"
   
 

ACTION TAKEN: DIRECTED STAFF TO BEGIN THE PROCESS, WITH INTERNAL AND EXTERNAL STAKEHOLDERS, OF REZONING OF KEYSTONE AND RIO BOSQUE TO A NATURAL OPEN SPACE (NOS) DISTRICT, THAT BOTH KEYSTONE AND RIO BOSQUE BE DESIGNATED AS A WILDLIFE SANCTUARY UNDER THE NATURAL OPEN SPACE (NOS) DISTRICT, AND DIRECTED STAFF TO BRING BACK AN AMENDMENT TO THE OPEN SPACE ADVISORY BOARD (OSAB) ENABLING ORDINANCE TO ALLOW FOR STAFF INPUT PRIOR TO OSAB RECOMMENDATIONS TO COUNCIL.

DISCUSSION AND ACTION ON A RECOMMENDATION BY THE OPEN SPACE ADVISORY BOARD THAT THE CITY INITIATE REZONING OF KEYSTONE AND RIO BOSQUE TO A NATURAL OPEN SPACE (NOS) DISTRICT, THAT BOTH KEYSTONE AND RIO BOSQUE BE DESIGNATED AS A WILDLIFE SANCTUARY UNDER THE NATURAL OPEN SPACE (NOS) DISTRICT, AND THAT STAFF MAKE ANY OTHER NECESSARY EFFORTS TO COORDINATE WITH OTHER PROPERTY OWNERS WITHIN THE KEYSTONE AND RIO BOSQUE AREAS TO REZONE THEIR PROPERTY TO NATURAL OPEN SPACE (NOS) AND IF APPROPRIATE, TO DESIGNATE IT AS A WILDLIFE SANCTUARY. (ALL DISTRICTS)

[PLANNING AND ECONOMIC DEVELOPMENT, MELISSA GRANADO, (915) 541-4730]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: 15A.  CITY MANAGER: Presentation and discussion of the FY2012 Proposed Budget"
   
 

NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION OF THE FY2012 PROPOSED BUDGET.

(ALL DISTRICTS) [CITY MANAGER'S OFFICE, WILLIAM F. STUDER, (915) 541-4215]

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: 15B.  CITY MANAGER: Presentation and discussion on the 2011 City-wide survey of departmental functions conducted by the Institute of Policy and Economic Development at UTEP"
   
 

NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION ON THE 2011 CITY-WIDE SURVEY OF DEPARTMENTAL FUNCTIONS CONDUCTED BY THE INSTITUTE OF POLICY AND ECONOMIC DEVELOPMENT AT UTEP. (ALL DISTRICTS) [CITY MANAGER'S OFFICE, LYNLY LEEPER, (915) 541-4777]

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: EX1.  Ellsworth, et al. v. Villa, et al., Cause No. 2010-3381, In the 34th Judicial District Court, El Paso County, Texas, our file No. 10-S-39. (551.071) "
   
 

ACTION TAKEN: MOTION MADE BY MAYOR PRO TEMPORE LILLY, SECONDED BY REPRESENTATIVE BYRD, AND CARRIED TO DELETE THE ITEM PERTAINING TO ELLSWORTH, ET AL. V. VILLA, ET AL., CAUSE NO. 2010-3381, IN THE 34TH JUDICIAL DISTRICT COURT, EL PASO COUNTY, TEXAS, OUR FILE NO. 10-S-39. (551.071)

ELLSWORTH, ET AL. V. VILLA, ET AL., CAUSE NO. 2010-3381, IN THE 34TH JUDICIAL DISTRICT COURT, EL PASO COUNTY, TEXAS, OUR FILE NO. 10-S-39. (551.071)

[CITY ATTORNEY'S OFFICE, KENNETH KROHN, (915) 541-4550)

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: EX2.  Property adjacent to Sun Metro Transfer Centers. (551.072) "
   
 

ACTION TAKEN: MOTION MADE BY MAYOR PRO TEMPORE LILLY, SECONDED BY REPRESENTATIVE BYRD, AND CARRIED THAT THE CITY MANAGER, OR HER DESIGNEE, BE AUTHORIZED TO NEGOTIATE FOR THE PURCHASE OF THE PROPERTIES ADJACENT TO SUN METRO TRANSFER CENTERS, EL PASO, EL PASO COUNTY, TEXAS, IN ACCORDANCE WITH THE RECOMMENDATIONS BY STAFF; AND THAT UPON THE SUCCESSFUL COMPLETION OF NEGOTIATIONS, A CONTRACT FOR THE PURCHASE OF THE PROPERTIES BE PRESENTED TO CITY COUNCIL FOR CONSIDERATION.

PROPERTY ADJACENT TO SUN METRO TRANSFER CENTERS. (551.072)

[CITY ATTORNEY'S OFFICE, BERTHA A. ONTIVEROS, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: EX3.  Legal matters relating to the franchise agreement with ONEOK WesTex Transmission, LLC. (551.071) "
   
 

NO ACTION WAS TAKEN

LEGAL MATTERS RELATING TO THE FRANCHISE AGREEMENT WITH ONEOK WESTEX TRANSMISSION, LLC. (551.071) [CITY ATTORNEY'S OFFICE, BERTHA ONTIVEROS, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: EX4.  City of El Paso, Texas v. Magnolia 2720 LLC, Cause No. 2011-490, County Court No. 3, El Paso County, Texas. (551.071)"
   
 

ACTION TAKEN: MOTION MADE BY MAYOR PRO TEMPORE LILLY, SECONDED BY REPRESENTATIVE BYRD, AND CARRIED THAT OUTSIDE COUNSEL FOR THE CITY OF EL PASO BE AUTHORIZED SETTLEMENT AUTHORITY TO NEGOTIATE SETTLEMENT IN RELATION TO CITY OF EL PASO, TEXAS V. MAGNOLIA 2720 LLC, CAUSE NUMBER 2011-490, COUNTY COURT NO. 3, EL PASO COUNTY, TEXAS; AND THAT THE CITY MANAGER AND OUTSIDE COUNSEL BE AUTHORIZED TO EXECUTE AND FILE ANY AND ALL DOCUMENTS RELATED TO SUCH PROPOSED SETTLEMENT.

CITY OF EL PASO, TEXAS V. MAGNOLIA 2720 LLC, CAUSE NO. 2011-490, COUNTY COURT NO. 3, EL PASO COUNTY, TEXAS. (551.071) [CITY ATTORNEY'S OFFICE, MARIE TAYLOR, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: EX5.  Default and possible termination proceedings of the ground leases for the following properties:"
   
 

ACTION TAKEN: MOTION MADE BY REPRESENTATIVE ORTEGA, SECONDED BY REPRESENTATIVE BYRD, AND CARRIED THAT THE CITY MANAGER AND THE CITY ATTORNEY BE DIRECTED, IN THE EVENT THAT THE COURT EXTENDS THE RESTRAINING ORDER, TO NEGOTIATE A POTENTIAL LEASE AMENDMENT WITH THE TENANT TO INCLUDE A PAYOUT PLAN, TAX PAYOUT PLAN, AND DEFAULT PERIOD EXTENSION FOR THE GROUND LEASES FOR THE FOLLOWING PROPERTIES: A. A PORTION OF LOTS 4 AND 5, BLOCK 1, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT “A”, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 5 ZANE GREY BLVD., EL PASO, TEXAS;

B. A PORTION OF LOT 2, BLOCK 2, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, NOW REPLATTED AS A PORTION OF LOTS 5 AND 6, BLOCK 2 BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT “A”, CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 9 BUTTERFIELD TRAIL BLVD., EL PASO, TEXAS;

C. LOTS 12, 13 AND 14, BLOCK 8, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT TWO, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 19 LEIGH FISHER BLVD., EL PASO, TEXAS;

D. ALL OF LOT 3 AND A PORTION OF LOT 2C AND 4, BLOCK 1, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT “A”, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 7 ZANE GREY BLVD., EL PASO, TEXAS;

E. A PORTION OF LOTS 2 AND 3, BLOCK 8, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT “A” (PARCEL 1) AND ALL OF LOT 1 AND A PORTION OF LOT 2, BLOCK 8, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT “A” (PARCEL 2), BOTH OF WHICH ARE LOCATED IN AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 12 ZANE GREY BLVD. AND 14 BUTTERFIELD TRAIL BLVD., EL PASO, TEXAS; AND

F. LOTS 1 AND 2, BLOCK 7, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT 1, CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 24 ZANE GREY BLVD., EL PASO, TEXAS.


DISCUSSION AND ACTION ON THE FOLLOWING:

DEFAULT AND POSSIBLE TERMINATION PROCEEDINGS OF THE GROUND LEASES FOR THE FOLLOWING PROPERTIES:

A. A PORTION OF LOTS 4 AND 5, BLOCK 1, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT ''A'', AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 5 ZANE GREY BLVD., EL PASO, TEXAS;

B. A PORTION OF LOT 2, BLOCK 2, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, NOW REPLATTED AS A PORTION OF LOTS 5 AND 6, BLOCK 2 BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT ''A'', CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 9 BUTTERFIELD TRAIL BLVD., EL PASO, TEXAS;

C. LOTS 12, 13 AND 14, BLOCK 8, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT TWO, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 19 LEIGH FISHER BLVD., EL PASO, TEXAS;

D. ALL OF LOT 3 AND A PORTION OF LOT 2C AND 4, BLOCK 1, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT ''A'', AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 7 ZANE GREY BLVD., EL PASO, TEXAS;

E. A PORTION OF LOTS 2 AND 3, BLOCK 8, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT ''A'' (PARCEL 1) AND ALL OF LOT 1 AND A PORTION OF LOT 2, BLOCK 8, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT ONE, REPLAT ''A'' (PARCEL 2), BOTH OF WHICH ARE LOCATED IN AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 12 ZANE GREY BLVD. AND 14 BUTTERFIELD TRAIL BLVD., EL PASO, TEXAS; AND

F. LOTS 1 AND 2, BLOCK 7, BUTTERFIELD TRAIL INDUSTRIAL PARK UNIT 1, CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 24 ZANE GREY BLVD., EL PASO, TEXAS.

(551.071) [CITY ATTORNEY'S OFFICE, THERESA CULLEN, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook DID NOT VOTE

   
Item: MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA FOR MASS TRANSIT DEPARTMENT BOARD MEETING

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: MASS TRANSIT DEPARTMENT BOARD MEETING OF JUNE 14, 2011.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING OF JUNE 14, 2011. [DIRECTOR, JAY BANASIAK (915) 534-5810] (ACTION 11-56)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS

ACTION TAKEN: EXCUSED

BOARD MEMBER EDDIE HOLGUIN JR.

"MTB3. BID: THE AWARD OF SOLICITATION NO. 2011-230 (BUS WINDSHIELDS AND GLASS) TO CURVED GLASS DISTRIBUTORS, H & J ALAMO AUTO GLASS, NEW FLYER INDUSTRIES CANADA ULC, NORTH AMERICAN BUS INDUSTRIES, INC., PREVOST CAR (US) INC., SAFELITE FULFILLMENT, AND SOUTHWEST AUTO GLASS

ACTION TAKEN: APPROVED

THE AWARD OF SOLICITATION NO. 2011-230 (BUS WINDSHIELDS AND GLASS) TO CURVED GLASS DISTRIBUTORS, H & J ALAMO AUTO GLASS, NEW FLYER INDUSTRIES CANADA ULC, NORTH AMERICAN BUS INDUSTRIES, INC., PREVOST CAR (US) INC., SAFELITE FULFILLMENT, AND SOUTHWEST AUTO GLASS FOR AN INITIAL TERM ESTIMATED AWARD OF $277,943.70. (ACTION 11-58)

DEPARTMENT: MASS TRANSIT DEPARTMENT (SUN METRO)

AWARD TO: VENDOR 1: CURVED GLASS DISTRIBUTORS

DERBY, CT

ITEMS: GROUP IV, ITEMS: 14 AND 15

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $3,300.00

INITIAL TERM ESTIMATED AWARD: $9,900.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $9,900.00 (3 YEARS)

AWARD TO: VENDOR 2: H & J ALAMO AUTO GLASS

EL PASO, TX

ITEMS: GROUP I, ITEMS: 2, 4-7 AND 10-12

GROUP II, ITEMS: 1-5 AND 10-12

GROUP III, ITEMS: 1, 4, 6-8, 10-13, 15 AND 16

GROUP IV, ITEMS: 1-13, AND 17

GROUP V, ITEMS: 6-12

GROUP VI, ITEMS: 3, 6-32, 34 AND 37-40

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $48,445.00

INITIAL TERM ESTIMATED AWARD: $145,335. (3 YEARS)

TOTAL ESTIMATED AWARD: $145,335.00(3 YEARS)

AWARD TO: VENDOR 3 NEW FLYER INDUSTRIES CANADA

ULC

WINNIPEG, MANITOBA

ITEMS: GROUP II, ITEMS: 6 - 9

GROUP III, ITEMS: 2, 3, 5, 9, AND 14

GROUP VI, ITEMS: 1 AND 2

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $7,528.80

INITIAL TERM ESTIMATED AWARD: $22,586.40 (3 YEARS)

TOTAL ESTIMATED AWARD: $22,586.40 (3 YEARS)

AWARD TO: VENDOR 4 NORTH AMERICAN BUS INDUSTRIES,

INC.

DELAWARE, OH

ITEMS: GROUP IV, ITEMS: 16 AND 18

GROUP VI, ITEMS: 35 AND 36

OPTION: NONE

ANNUAL ESTIMATED AWARD: $2,857.80

INITIAL TERM ESTIMATED AWARD: $8,573.40 (3 YEARS)

TOTAL ESTIMATED AWARD: $8,573.40 (3 YEARS)

AWARD TO: VENDOR 5 PREVOST CAR (US) INC.

ELGIN, IL

ITEMS: GROUP I, ITEMS: 1, 3, 8 AND 9

INITIAL TERM: 3 YEARS

OPTION: NONE

ANNUAL ESTIMATED AWARD: $9,121.80

INITIAL TERM ESTIMATED AWARD: $27,365.40 (3 YEARS)

TOTAL ESTIMATED AWARD: $27,365.40 (3 YEARS)

AWARD TO: VENDOR 6 SAFELITE FULFILLMENT

COLUMBUS, OH

ITEMS: GROUP V, ITEMS: 1-5

GROUP VI, ITEMS: 4-5 AND 33

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $21,000.00

INITIAL TERM ESTIMATED AWARD: $63,000.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $63,000.00 (3 YEARS)

AWARD TO: VENDOR 7 SOUTHWEST AUTO GLASS

DERBY, CT

ITEMS: GROUP I, ITEM: 13

OPTION: NONE

ANNUAL ESTIMATED AWARD: $395.00

INITIAL TERM ESTIMATED AWARD: $1,185.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $1,185.00 (3 YEARS)

INITIAL TERM: 3 YEARS

ANNUAL ESTIMATED AWARD: $92,648.40

INITIAL TERM ESTIMATED AWARD: $277,945.20 (3 YEARS)

TOTAL ESTIMATED AWARD: $277,945.20 (3 YEARS)

FUNDING SOURCE: PARTS - VEHICLE MAINTENANCE

DISTRICTS: ALL

THIS IS A LOW BID, UNIT PRICE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND MASS TRANSIT DEPARTMENT (SUN METRO) RECOMMEND AWARD AS INDICATED TO CURVED GLASS DISTRIBUTORS, H & J ALAMO AUTO GLASS, NEW FLYER INDUSTRIES CANADA ULC, NORTH AMERICAN BUS INDUSTRIES, INC., PREVOST CAR (US) INC., SAFELITE FULFILLMENT, AND SOUTHWEST AUTO GLASS, THE LOWEST RESPONSIVE, RESPONSIBLE BIDDERS.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, DIRECTOR, SUN METRO, 534-5810

"MTB4. BID: THE AWARD OF SOLICITATION NO. 2011-195 (HYDRAULICS, AIR HOSES & FITTINGS) TO DBA HOSE POWER USA - GRANBERRY SUPPLY CORP.

ACTION TAKEN: APPROVED

THE AWARD OF SOLICITATION NO. 2011-195 (HYDRAULICS, AIR HOSES & FITTINGS) TO DBA HOSE POWER USA - GRANBERRY SUPPLY CORP., FOR AN INITIAL TERM ESTIMATED AWARD OF $180,000.00. (ACTION 11-59)

DEPARTMENT: MASS TRANSIT DEPARTMENT (SUN METRO)

AWARD TO: DBA HOSE POWER USA - GRANBERRY SUPPLY

CORP.

PHOENIX, AZ

ITEMS: GROUP 1 AND 4

INITIAL TERM: 3 YEARS

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $60,000.00

INITIAL TERM ESTIMATED AWARD: $180,000.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $300,000.00 (5 YEARS)

FUNDING SOURCE: INVENTORY - VEHICLE MAINTENANCE PARTS

DISTRICTS: ALL

THIS IS A LOW-BID REQUIREMENTS TYPE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND MASS TRANSIT DEPARTMENT (SUN METRO) RECOMMEND THAT SOUTHWEST SEAL & SUPPLY INC., BE DISQUALIFIED AS NON-RESPONSIVE AND THE CONTRACT BE AWARDED AS INDICATED TO DBA HOSE POWER USA - GRANBERRY SUPPLY CORP., THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, DIRECTOR, SUN METRO 534-5810

"MTB5. PURCHASING REQUEST: TO ISSUE A PURCHASE ORDER TO GFI GENFARE/SPX CORPORATION

ACTION TAKEN: APPROVED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO GFI GENFARE/SPX CORPORATION, THE FAREBOXES, AND TICKET VENDING MACHINE PROVIDER, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. (ACTION 11-60)

DEPARTMENT: MASS TRANSIT DEPARTMENT (SUN METRO)

AWARD TO: GFI GENFARE/SPX CORPORATION

ELK GROVE VILLAGE, IL

ANNUAL ESTIMATED AMOUNT: $75,000.00

TOTAL ESTIMATED AWARD: $375,000.00 (5 YEARS)

FUNDING SOURCE: EQUIPMENT REPAIR - VEHICLE MAINTENANCE

SOLE SOURCE NO.: 2011-290

DISTRICTS: ALL

THIS IS A SOLE SOURCE, REQUIREMENTS CONTRACT.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, SUN METRO, 534-5810

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook YES (TIE BREAKER)

   
Item: MTB6.  OTHER BUSINESS: Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order(s) to Texas Bus Sales, Inc., Reference No.: 2011-281"
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO TEXAS BUS SALES, INC., A CONTRACTOR UNDER H-GAC CONTRACT NO. BT-01-11 (BUSES, TRANSIT, SHUTTLE AND TRAMS), FOR AEROTECH 240-16 PASSENGERS W/2 WHEELCHAIR SPACES. THE CITY ISSUED A REQUEST FOR INFORMATION TO LOCAL VENDORS TO DETERMINE ABILITY AND CAPACITY TO MEET THE SPECIFICATIONS. LOCAL VENDORS WERE UNABLE TO PROVIDE THE INFORMATION. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC), COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MAY 08, 2007. (ACTION 11-61)

DEPARTMENT: MASS TRANSIT DEPARTMENT

(SUN METRO)

AWARD TO: TEXAS BUS SALES, INC.

HOUSTON, TX

ONE-TIME ESTIMATED AWARD: $3,886,402.00

FUNDING SOURCE: SUN METRO CAPITAL GRANTS,

LOCAL MATCH

REFERENCE NO.: 2011-281

DISTRICTS: ALL

THIS IS A COOPERATIVE, REQUIREMENTS TYPE CONTRACT.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, DIRECTOR, SUN METRO 534-5810

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook YES

   
Item: MTB7.  OTHER BUSINESS: Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order(s) to MV Sales and Leasing, Inc., Reference No.: 2011-282"
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO MV SALES AND LEASING, INC., A CONTRACTOR UNDER HGAC CONTRACT NO. BT-01-11 (BUSES - TRANSIT & SHUTTLE, AND TRAMS), FOR MV-1 (CNG), LOW FLOOR PURPOSE BUILT PARA-TRANSIT VEHICLE. THE CITY ISSUED A REQUEST FOR INFORMATION TO LOCAL VENDORS TO DETERMINE ABILITY AND CAPACITY TO MEET THE SPECIFICATIONS. LOCAL VENDORS WERE UNABLE TO PROVIDE THE INFORMATION. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING. (ACTION 11-62)

THE PARTICIPATION BY THE CITY OF EL PASO IN THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MAY 8, 2007

DEPARTMENT: MASS TRANSIT DEPARTMENT

(SUN METRO)

AWARD TO: MV SALES AND LEASING, INC.

FAIRFIELD, CA

TOTAL ONE-TIME AWARD: $704,566.00

FUNDING SOURCE: SUN METRO CAPITAL GRANTS,

LOCAL MATCH

REFERENCE NO.: 2011-282

DISTRICTS: ALL

THIS IS A COOPERATIVE, REQUIREMENTS CONTRACT.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, SUN METRO, 534-5810

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin NOT PRESENT
7 Rep. S. Ortega YES
8 Rep. Niland YES
- Mayor Cook YES

   
Item: MTB8.  OTHER BUSINESS: Presentation and Discussion on the following:"
   
 

NO ACTION WAS TAKEN - ITEM 8C REGARDING THE UPDATE ON ALAMEDA RAPID TRANSIT SYSTEM POSTPONED (4) FOUR WEEKS.

PRESENTATION AND DISCUSSION ON THE FOLLOWING:

A. RAPID TRANSIT SYSTEM OUTREACH PLAN FOR ALAMEDA AND MESA.

B. BRAND DEVELOPMENT ON RAPID TRANSIT SYSTEM.

C. UPDATE ON ALAMEDA RAPID TRANSIT SYSTEM.

CONTACT PERSON: JAY BANASIAK, DIRECTOR, SUN METRO (915) 534-5810

   
Votes:

DISTRICT

OFFICIAL

VOTE



 
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