MUNICIPAL CLERK AND COURTS

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

 

Agenda: CITY COUNCIL AND MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 12/14/2010
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF DECEMBER 7, 2010.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF DECEMBER 7, 2010. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LESSOR'S APPROVAL OF ASSIGNMENT BY AND AMONG THE CITY OF EL PASO (''LESSOR''), HAYSLAND, INC., D/B/A GOLDCROSS PROPERTIES (''ASSIGNOR''), CALCATERRA PROPERTIES, L.P. (''ASSIGNEE'') AND JOSEPH CALCATERRA III (''GUARANTOR'')

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LESSOR'S APPROVAL OF ASSIGNMENT BY AND AMONG THE CITY OF EL PASO (''LESSOR''), HAYSLAND, INC., D/B/A GOLDCROSS PROPERTIES (''ASSIGNOR''), CALCATERRA PROPERTIES, L.P. (''ASSIGNEE'') AND JOSEPH CALCATERRA III (''GUARANTOR'') FOR THE FOLLOWING DESCRIBED PROPERTY: A PORTION OF LOT 7 AND 8, BLOCK 5, EL PASO INTERNATIONAL AIRPORT TRACTS, REPLAT ''A'', CITY OF EL PASO, EL PASO COUNTY, TEXAS, MUNICIPALLY KNOWN AND NUMBERED AS 6500 BOEING DR., EL PASO, TEXAS (''PREMISES''). (ALL DISTRICTS) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3B. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A GROUND LEASE ESTOPPEL CERTIFICATE AND AGREEMENT BY AND BETWEEN THE CITY OF EL PASO (''LANDLORD''); HOST HOTELS & RESORTS, L.P., F/K/A HOST MARRIOTT, L.P. (''TENANT''); AND CP EL PASO LTD. (''SUBTENANT'')

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A GROUND LEASE ESTOPPEL CERTIFICATE AND AGREEMENT BY AND BETWEEN THE CITY OF EL PASO (''LANDLORD''); HOST HOTELS & RESORTS, L.P., F/K/A HOST MARRIOTT, L.P. (''TENANT''); AND CP EL PASO LTD. (''SUBTENANT'') FOR THE PROPERTY DESCRIBED AS A PORTION OF TRACT 4A25, BLOCK 2, ASCARATE GRANT, CITY OF EL PASO, EL PASO COUNTY, TEXAS, WHICH IS ALSO MUNICIPALLY KNOWN AND NUMBERED AS 1600 AIRWAY BLVD., EL PASO, TEXAS. (DISTRICT 3)

[AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3C. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN A MEMORANDUM OF AGREEMENT BY AND BETWEEN THE NEW MEXICO DEPARTMENT OF TRANSPORTATION AND THE CITY OF EL PASO, IN ITS CAPACITY AS THE DESIGNATED METROPOLITAN PLANNING ORGANIZATION FOR THE EL PASO URBAN TRANSPORTATION STUDY AREA

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN A MEMORANDUM OF AGREEMENT BY AND BETWEEN THE NEW MEXICO DEPARTMENT OF TRANSPORTATION AND THE CITY OF EL PASO, IN ITS CAPACITY AS THE DESIGNATED METROPOLITAN PLANNING ORGANIZATION FOR THE EL PASO URBAN TRANSPORTATION STUDY AREA (''MPO'') WHEREIN THE MPO WILL DEVELOP AND IMPLEMENT AN ANNUAL UNIFIED PLANNING WORK PROGRAM (''UPWP'') THAT WILL SERVE AS THE FRAME WORK FOR DEVELOPMENT OF TRANSPORTATION PLANS AND PROGRAMS.

(ALL DISTRICTS) [EL PASO MPO, ROY GILYARD, (915) 591-9735]

"3D. RESOLUTION: THAT THE CITY MANAGER IS AUTHORIZED TO SIGN A WIRELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY ALLOWING THE CITY TO INSTALL FIBER OPTIC LINES ACROSS RAILROAD COMPANY RIGHT-OF-WAY AT N. BOONE ST. BETWEEN ROSA AVE. AND ALAMEDA AVE., EL PASO, TEXAS.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER IS AUTHORIZED TO SIGN A WIRELINE CROSSING AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY ALLOWING THE CITY TO INSTALL FIBER OPTIC LINES ACROSS RAILROAD COMPANY RIGHT-OF-WAY AT N. BOONE ST. BETWEEN ROSA AVE. AND ALAMEDA AVE., EL PASO, TEXAS. THE ONE TIME LICENSE FEE COST TO THE CITY IS $9,900. (DISTRICT 3) [ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

"3E. RESOLUTION: THAT THE CITY ENGINEER IS AUTHORIZED TO ENTER INTO A MUTUAL TERMINATION AGREEMENT WITH THE CONTRACTOR, CASPIAN CONSTRUCTION COMPANY, FOR FACILITY REHABILITATION-ROOFS SOLICITATION NO. 2010-128

ACTION TAKEN: APPROVED

THAT THE CITY ENGINEER IS AUTHORIZED TO ENTER INTO A MUTUAL TERMINATION AGREEMENT WITH THE CONTRACTOR, CASPIAN CONSTRUCTION COMPANY, FOR FACILITY REHABILITATION-ROOFS SOLICITATION NO. 2010-128 IN THE AMOUNT OF $96,890.40 TERMINATING THE CONTRACT AT NO COST TO THE CITY AND RELEASING THE PERFORMANCE AND PAYMENT BONDS PROVIDED BY THE CONTRACTOR UNDER THE REQUIREMENTS OF THE CONTRACT, SUBJECT TO THE APPROVAL OF THE CITY ATTORNEY'S OFFICE. (DISTRICTS 2, 3, 6, 7, AND 8)

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

"3F. RESOLUTION: THAT THE CITY COUNCIL APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $38,990.12 TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COSTS OF THE GLORY ROAD TRANSIT TERMINAL.

ACTION TAKEN: APPROVED

THAT THE CITY COUNCIL APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $38,990.12 TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COSTS OF THE GLORY ROAD TRANSIT TERMINAL. THIS CHANGE ORDER PROVIDES FOR LABOR, MATERIALS AND EQUIPMENT TO INSTALL AN AUTOMATIC PAY STATION AT THE VEHICLE EXIT OF THE GLORY ROAD PARKING GARAGE, ADDING NO DAYS OF CONTRACT TIME FOR CONTRACT NUMBER 2009-145. THE NEW CONTRACT SUM, INCLUDING THIS CHANGE ORDER IS $9,941,222.32. (DISTRICT 1) [ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

"3G. RESOLUTION: PLACING A CONDEMNATION LIEN

ACTION TAKEN: APPROVED

PLACING A CONDEMNATION LIEN ON THE FOLLOWING PROPERTIES (LEGAL DESCRIPTION ON FILE WITH THE CITY CLERK) AND IN THE FOLLOWING AMOUNT FOR WORK PERFORMED BY THE CITY PURSUANT TO SECTION 18.50 (UNSAFE STRUCTURES AND CONDITIONS) OF THE EL PASO CITY CODE:

1024 EAST RIVER AVENUE $7,590.34 CARLOS A. AND MARIA G. REYES

(DISTRICT 1)

4936 SIERRA MADRE $3,993.31 FRANCISCO G. ARTECHE

(DISTRICT 2)

[ENVIRONMENTAL SERVICES, WILLIAM V. STERN, (915)599-3742]

"3H. RESOLUTION: SOLID WASTE LIENS

ACTION TAKEN: APPROVED

THAT THE SOLID WASTE LIENS ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED (SEE ATTACHMENT A) (DISTRICTS 2, 3, 4, 5, 6, 7 AND 8)

[ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

ATTACHMENT A

SOLID WASTE LIENS

DECEMBER 14, 2010

4117 CHESTER AVENUE $227.38 ANASTACIO M. CONTRERAS

(DISTRICT 2)

2516 MEMPHIS AVENUE $161.60 ARTURO G. PORRAS

(DISTRICT 2)

LOT(S) 31 & 32 & W 5 FT OF LOT 30 (6600 SQ FT), BLOCK 132, HIGHLAND PARK SUBDIVISION -

(DISTRICT 2) $193.94 JOSE L. ANGUIANO

108 N. CAROLINA DRIVE $265.54 ALBERTO H. CIGARROA

(DISTRICT 3)

7427 KINGMAN DRIVE $122.92 GLORIA E. & 3 ORTIZ

(DISTRICT 3)

11365 CHARLES REYNOLDS LANE $292.73 SPATZZIO HOMES INC.

(DISTRICT 4)

5608 SALUKI DRIVE $145.92 EMMA S. CHAPARRO

(DISTRICT 4)

11776 CORONA CREST AVENUE $180.15 THOMAS M. & ROSEMARY M. CORRAL

(DISTRICT 5)

205 S. ZARAGOZA ROAD $523.17 BLASA JURADO

(DISTRICT 6)

320 N. CAROLINA DRIVE $1,139.88 VICTOR MENDEZ

(DISTRICT 7)

1048 RALPHEENE STREET $174.65 VENTURA ORNELAS

(DISTRICT 7)

1164 RANGER TRAIL $155.52 HABITAT INTERNATIONAL INC.

(DISTRICT 7)

8918 RUIZ ROAD $269.19 ANTONIO Z. GONZALEZ

(DISTRICT 7)

8031 VALLEY VIEW DRIVE $337.38 SERGIO ELGUEA

(DISTRICT 7)

4044 BOY SCOUT LANE $164.64 JAIR CUSTOM HOMES LLC

(DISTRICT 8)

2929 FINDLEY AVENUE $120.34 GERALD D. CUNNINGHAM

(DISTRICT 8)

3027 RIVERA AVENUE $204.24 MARIA T. VILLALOBOS

(DISTRICT 8)

"3I. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF EL PASO AND THE COUNTY OF EL PASO, FOR THE PROVISION OF PUBLIC HEALTH SERVICES BY THE CITY OF EL PASO FOR THE COUNTY OF EL PASO, AND RELATED MATTERS, FOR THE PERIOD OF SEPTEMBER 1, 2010, THROUGH AUGUST 31, 2011

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF EL PASO AND THE COUNTY OF EL PASO, FOR THE PROVISION OF PUBLIC HEALTH SERVICES BY THE CITY OF EL PASO FOR THE COUNTY OF EL PASO, AND RELATED MATTERS, FOR THE PERIOD OF SEPTEMBER 1, 2010, THROUGH AUGUST 31, 2011 (ALL DISTRICTS) [HEALTH, MICHAEL HILL, (915) 771-5702]

"3J. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN EXHIBITION AGREEMENT BETWEEN THE CITY OF EL PASO AND THE DIXON GALLERY AND GARDENS, FOR AN EXHIBITION KNOWN AS ''MONET TO MATISSE

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN EXHIBITION AGREEMENT BETWEEN THE CITY OF EL PASO AND THE DIXON GALLERY AND GARDENS, FOR AN EXHIBITION KNOWN AS ''MONET TO MATISSE: FRENCH MASTERWORKS FROM THE DIXON GALLERY AND GARDENS'' TO BE DISPLAYED AT THE EL PASO MUSEUM OF ART FROM MARCH 6, 2011 THROUGH MAY 29, 2011 IN THE AMOUNT OF $100,000 FOR THE PARTICIPATION FEE. (ALL DISTRICTS)

[MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4896]

"4. REQUESTS TO ISSUE PURCHASE ORDER: TO EXTEND CURRENT CONTRACT 2009-053 ENVIRONMENTAL LABORATORY SERVICES FOR AIR QUALITY WITH SCI TECH HOLDINGS, INC. D/B/A CFR ENVIRONMENTAL SERVICES AND ARMSTRONG FORENSIC LABORATORY, INC. FOR TWO ADDITIONAL YEARS

ACCTION TAKEN: AUTHORIZED

THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT 2009-053 ENVIRONMENTAL LABORATORY SERVICES FOR AIR QUALITY WITH SCI TECH HOLDINGS, INC. D/B/A CFR ENVIRONMENTAL SERVICES AND ARMSTRONG FORENSIC LABORATORY, INC. FOR TWO ADDITIONAL YEARS PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY THE CITY COUNCIL ON JANUARY 27, 2009. THE EXTENDED CONTRACT PERIOD WILL BE FROM JANUARY 28, 2011 TO JANUARY 27, 2013.

DEPARTMENT: ENVIRONMENTAL SERVICES

AWARD TO: VENDOR 1 SCI TECH HOLDINGS, INC. D/B/A CFR ENVIRONMENTAL SERVICES

EL PASO, TX

ITEMS: 1 AND 2 - GASOLINE ANALYSIS

OPTION: ONE [OF ONE]

ANNUAL ESTIMATED AMOUNT: $95,000

AWARD TO: VENDOR 2 ARMSTRONG FORENSIC LABORATORY, INC.

ARLINGTON, TX

ITEMS: 3, 4, AND 5 - FILTER MEDIA LEAD/WEIGHT ANALYSIS

OPTION: ONE [OF ONE]

ANNUAL ESTIMATED AMOUNT: $25,000

TOTAL ESTIMATED AWARD: $240,000 (2 YEARS)

FUNDING SOURCE: FEDERAL/STATE GRANTS - ENVIRONMENTAL SERVICES

DISTRICTS: ALL

[ENVIRONMENTAL SERVICES, ELLEN SMYTH, (915) 621-6719]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5A. BID: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY 3M COMPANY, OF ST. PAUL, MN, THAT THE CITY IS TERMINATING CONTRACT NO. 2008-233 PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT CLAUSES DUE TO CONVENIENCE AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF DECEMBER 14, 2010.

ACTION TAKEN: AUTHORIZED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY 3M COMPANY, OF ST. PAUL, MN, THAT THE CITY IS TERMINATING CONTRACT NO. 2008-233 PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT CLAUSES DUE TO CONVENIENCE AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF DECEMBER 14, 2010. VENDOR WILL BE NOTIFIED. (ALL DISTRICTS)

[DEPARTMENT OF TRANSPORTATION, DARYL W. COLE, (915) 621-6750]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

"5B. BID: THE AWARD OF SOLICITATION NO. 2010-270 (REFLECTIVE SHEETING) TO 3M COMPANY

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2010-270 (REFLECTIVE SHEETING) TO 3M COMPANY FOR AN INITIAL TERM ESTIMATED AWARD OF $450,000.

DEPARTMENT: DEPARTMENT OF TRANSPORTATION

AWARD TO: 3M COMPANY

ST. PAUL, MN

ITEMS: ALL

INITIAL TERM: 3 YEARS

OPTION TO EXTEND: NONE

ANNUAL ESTIMATED AWARD: $150,000

INITIAL TERM ESTIMATED AWARD: $450,000 (3 YEARS)

TOTAL ESTIMATED AWARD: $450,000 (3 YEARS)

FUNDING SOURCE: SIGNS & MARKINGS - MAINTENANCE SUPPLIES/PARTS

DISTRICTS: ALL

THIS IS A LOW BID REQUIREMENTS TYPE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND DEPARTMENT OF TRANSPORTATION RECOMMEND AWARD AS INDICATED TO 3M COMPANY, THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[DEPARTMENT OF TRANSPORTATION, DARYL W. COLE, (915) 621-6750]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 6A.  - 6B. & 6D. INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:"
   
 

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

6A. AN ORDINANCE AMENDING TITLE 9 (HEALTH AND SAFETY), CHAPTER 9.04 (SOLID WASTE MANAGEMENT), TO CLARIFY TERMS AND DEFINITIONS; TO CLARIFY OVERFLOWING CARTS IN SECTION 9.04.100 (LOCATION FOR COLLECTION); TO PROVIDE AN EXEMPTION FOR COMMERCIAL COLLECTION OF COMPACTED SOLID WASTE IN SECTION 9.04.190 (SCHEDULE FOR COLLECTION); TO CLARIFY CONSTRUCTION OR DEMOLITION MATERIAL PLACEMENT IN SECTION 9.04.260 (ACCUMULATION AND STORAGE); TO CLARIFY THE MANIFEST PROCESS IN SECTION 9.04.280 (MANIFEST REQUIREMENT); TO CLARIFY ROLL-OFF COLLECTION IN SECTION 9.04.300 (SCHEDULE FOR COLLECTION); TO CLARIFY HAULER PERMIT REVOCATION IN SECTION 9.04.480 (SUSPENSION, REVOCATION OF HAULER PERMIT; APPEALS); TO CAP THE SIGN AND LITTER RECEPTACLE REQUIREMENT IN SECTION 9.04.910 (LITTER CONTROL); AND TO AMEND THE EFFECTIVE DATE OF THE FRANCHISE AGREEMENT REQUIREMENTS; THE PENALTY BEING AS PROVIDED IN SECTION 9.04.630 OF THE EL PASO CITY CODE. (ALL DISTRICTS) [ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

6B. AN ORDINANCE VACATING A PORTION OF A 35 FEET WIDE SERVICE ROAD, LOCATED ADJACENT TO THE WEST BOUNDARY LINE OF LOT 16, BLOCK 74, SUN VALLEY ADDITION UNIT SEVEN, CITY OF EL PASO, EL PASO COUNTY, TEXAS. SUB10-00246 (DISTRICT 4)

[PLANNING AND ECONOMIC DEVELOPMENT, JUSTIN BASS, (915) 541-4930]

PUBLIC HEARING WILL BE HELD ON DECEMBER 21, 2010, FOR ITEMS 6A - 6B

6D. AN ORDINANCE CHANGING THE ZONING OF LOT 48, BLOCK B, BASSETT ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS FROM A-3 (APARTMENT) TO C-1 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 2125 CENTRAL AVENUE. PROPERTY OWNER: MARTIN BELTRAN. ZON10-00077 (DISTRICT 8) [PLANNING AND ECONOMIC DEVELOPMENT, ESTHER GUERRERO, (915) 541-4720]

PUBLIC HEARING WILL BE HELD ON JANUARY 6, 2011, FOR ITEM 6D

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH THURSDAY, 7:00 A.M. TO 6:00 P.M.

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 6C.  INTRODUCTION: An Ordinance amending Ordinance No.017456, to provide for the application of the Ordinance to persons seeking to obtain health benefits coverage from the City after November 10, 2010, and to provide that all persons who had health benefits coverage from the City on November 10, 2010 shall not lose it as a result of Ordinance No. 017456."
   
 

ACTION TAKEN: INTRODUCED

AN ORDINANCE AMENDING ORDINANCE NO.017456, TO PROVIDE FOR THE APPLICATION OF THE ORDINANCE TO PERSONS SEEKING TO OBTAIN HEALTH BENEFITS COVERAGE FROM THE CITY AFTER NOVEMBER 10, 2010, AND TO PROVIDE THAT ALL PERSONS WHO HAD HEALTH BENEFITS COVERAGE FROM THE CITY ON NOVEMBER 10, 2010 SHALL NOT LOSE IT AS A RESULT OF ORDINANCE NO. 017456. (ALL DISTRICTS) [REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson DID NOT VOTE
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega DID NOT VOTE
8 Rep. O'Rourke DID NOT VOTE
- Mayor Cook DID NOT VOTE

   
Item: 7.  ENGINEERING AND CONSTRUCTION MANAGEMENT: Discussion and action on the award of Solicitation No. 2011-076 for the Hawkins Blvd. Street & Drainage Improvements, to C.F. Jordan Construction, LLC"
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2011-076 FOR THE HAWKINS BLVD. STREET & DRAINAGE IMPROVEMENTS, TO C.F. JORDAN CONSTRUCTION, LLC FOR A TOTAL ESTIMATED AMOUNT OF $542,911.

DEPARTMENT: ENGINEERING AND CONSTRUCTION MANAGEMENT

AWARD TO: C.F. JORDAN CONSTRUCTION, LLC

BASE BID I: $375,411

BASE BID II: $ 83,180

BASE BID III $ 84,320

TOTAL ESTIMATED COMPLETION: $542,911

FUNDING SOURCE: 2009 CERTIFICATES OF OBLIGATION, EL PASO WATER UTILITIES AND EL PASO STORM WATER UTILITIES

DISTRICT: 3

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT. THE ENGINEERING AND CONSTRUCTION MANAGEMENT DEPARTMENT RECOMMENDS AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 8A.  FIRE DEPARTMENT: Discussion and action on a Resolution that the Purchasing Manager is authorized to notify Currey Adkins, LP, of El Paso, Texas, that the City is terminating Contract No. 2003-208R pursuant to the provisions and requirements of Article 2.2 of the Contract without cause and that the termination shall be effective as of January 15, 2011."
   
 

ACTION TAKEN: APPROVED AS REVISED

DISCUSSION AND ACTION ON A RESOLUTION THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY CURREY ADKINS, LP, OF EL PASO, TEXAS, THAT THE CITY IS TERMINATING CONTRACT NO. 2003-208R PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF ARTICLE 2.2 OF THE CONTRACT WITHOUT CAUSE AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JANUARY 15, 2011. VENDOR WILL BE NOTIFIED. (ALL DISTRICTS) [FIRE, OTTO DROZD, (915) 771-1000]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 8B.  FIRE DEPARTMENT: Discussion and action on the award of Solicitation No. 2010-181R (Transport Medical Billing, Collections & ePCR Services) to Advanced Data Processing Inc."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2010-181R (TRANSPORT MEDICAL BILLING, COLLECTIONS & EPCR SERVICES) TO ADVANCED DATA PROCESSING INC. FOR AN INITIAL ESTIMATED AWARD OF $3,929,603.28.

DEPARTMENT: FIRE

AWARD TO: ADVANCED DATA PROCESSING INC.

FORT LAUDERDALE, FL (CORPORATE OFFICE)

ITEMS: ALL

OPTION: TWO OPTIONS OF ONE-YEAR EACH

ANNUAL ESTIMATED AMOUNT: $1,309,867.76

INITIAL ESTIMATED AWARD: $3,929,603.28 (3 YEARS)

1ST ONE-YEAR OPTION: ESTIMATED MINIMUM AMOUNT: $1,309,867.76 (1 YEAR)

2NDONE-YEAR OPTION: ESTIMATED MINIMUM AMOUNT: $1,309,867.76 (1 YEAR)

TOTAL ESTIMATED AWARD: $6,549,338.80 (5 YEARS)

FUNDING SOURCE: GENERAL FUND - BILLING/COLLECTION AGENCIES CONTRACTS

DISTRICTS: ALL

THIS IS A REQUEST FOR PROPOSALS SERVICES CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND FIRE DEPARTMENT RECOMMEND AWARD AS INDICATED TO ADVANCED DATA PROCESSING INC. THE HIGHEST RANKED PROPOSER BASED ON EVALUATION FACTORS ESTABLISHED FOR THIS PROCUREMENT.

[FIRE, OTTO DROZD, (915) 771-1000]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9A.  HUMAN RESOURCES: Discussion and action on a Resolution that the Purchasing Manager is authorized to notify El Paso Med Partners PA (formerly Physicians Healthcare Associates PA) of El Paso, Texas, that the City is terminating the License Agreement pursuant to the provisions and requirements of Article 3 of the Contract and that the termination shall be effective as of January 15, 2011."
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

DISCUSSION AND ACTION ON A RESOLUTION THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY EL PASO MED PARTNERS PA (FORMERLY PHYSICIANS HEALTHCARE ASSOCIATES PA) OF EL PASO, TEXAS, THAT THE CITY IS TERMINATING THE LICENSE AGREEMENT PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF ARTICLE 3 OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF JANUARY 15, 2011. VENDOR WILL BE NOTIFIED.

(ALL DISTRICTS)

[HUMAN RESOURCES, LINDA BALL THOMAS, (915) 541-4102]

[HUMAN RESOURCES, IRENE Y. MORALES, (915) 541-4448]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9B.  HUMAN RESOURCES: Discussion and action on the award of Solicitation No. 2010-100R (On-Site Wellness Clinics) to H2U Wellness Centers, LLC d/b/a/ First Onsite"
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2010-100R (ON-SITE WELLNESS CLINICS) TO H2U WELLNESS CENTERS, LLC D/B/A/ FIRST ONSITE FOR AN INITIAL TERM ESTIMATED AWARD OF $1,537,185.94.

DEPARTMENT: HUMAN RESOURCES

AWARD TO: H2U WELLNESS CENTERS, LLC D/B/A FIRST ONSITE

NASHVILLE, TN

ITEMS: ALL

OPTION: TWO OPTIONS OF TWO YEARS EACH

YEAR ONE AMOUNT: ESTIMATED AMOUNT: $289,536

YEAR TWO AMOUNT: ESTIMATED AMOUNT: $298,222.08

YEAR THREE AMOUNT: ESTIMATED AMOUNT: $307,168.74

YEAR FOUR AMOUNT: ESTIMATED AMOUNT: $316,383.80

YEAR FIVE AMOUNT: ESTIMATED AMOUNT: $325,875.32

TOTAL INITIAL TERM AWARD: ESTIMATED AMOUNT: $1,537,185.94 (5 YEARS)

1ST TWO-YEAR OPTION: ESTIMATED MINIMUM AMOUNT: $651,750.64 (2 YEARS)

2NDTWO-YEAR OPTION: ESTIMATED MINIMUM AMOUNT: $651,750.64 (2 YEARS)

TOTAL ESTIMATED AWARD: ESTIMATED MINIMUM AMOUNT: $2,840,687.22 (9 YEARS)

FUNDING SOURCE: HEALTH BENEFIT FUND- HEALTH CARE PROVIDERS ACCOUNT

DISTRICTS: ALL

THIS IS A REQUEST FOR QUALIFICATIONS, PROFESSIONAL SERVICES AGREEMENT.

THE COST UNDER THIS PROFESSIONAL SERVICES AGREEMENT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND HUMAN RESOURCE DEPARTMENT-RISK MANAGEMENT DIVISION RECOMMEND AWARD AS INDICATED TO H2U WELLNESS CENTERS, LLC D/B/A/ FIRST ONSITE, THE HIGHEST RANKED QUALIFIER.

[HUMAN RESOURCES, LINDA BALL THOMAS, (915) 541-4102]

[HUMAN RESOURCES, IRENE Y. MORALES, (915) 541-4448]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10.  POLICE: Discussion and action that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to i2 Merger Sub Two, Inc. dba Knowledge Computing Corp. the sole source provider of ''COPLINK'' software and configuration services including maintenance, and support, with the stipulation that the vendor provides an updated sole source letter and affidav  (Regular City Council Agenda)
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO I2 MERGER SUB TWO, INC. DBA KNOWLEDGE COMPUTING CORP. THE SOLE SOURCE PROVIDER OF ''COPLINK'' SOFTWARE AND CONFIGURATION SERVICES INCLUDING MAINTENANCE, AND SUPPORT, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR.

ADDITIONALLY, IT IS REQUESTED THAT THE CITY ATTORNEY'S OFFICE REVIEW AND THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE ANY RELATED CONTRACT DOCUMENTS AND AGREEMENTS NECESSARY TO EFFECTUATE THIS AWARD.

DEPARTMENT: POLICE

AWARD TO: KNOWLEDGE COMPUTING CORP.

MCLEAN, VA

TOTAL ESTIMATED AWARD: $972,658

FUNDING SOURCE: FY08 AND FY09 URBAN AREA SECURITY INITIATIVE GRANT FUND - DATA PROCESSING EQUIPMENT

SOLE SOURCE NO.: 2011-110

DISTRICTS: ALL

THIS IS A SOLE SOURCE, SERVICES TYPE CONTRACT.

[POLICE, ERIC SHELTON, (915) 564-7309]

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11.  MAYOR AND COUNCIL: Discussion and action regarding a Resolution approving the City of El Paso's Legislative Agenda for the 82nd Texas Legislative Session and adopting a Statement of Policy for the City of El Paso regarding legislation in the 82nd Texas Legislature and actions before State Administrative Agencies. "
   
 

ACTION TAKEN: 1ST MOTION - APPROVED PROJECT ARRIBA, ITEM 10 ON THE CITY OF EL PASO'S LEGISLATIVE AGENDA FOR THE 82ND TEXAS LEGISLATIVE SESSION.

DISCUSSION AND ACTION REGARDING A RESOLUTION APPROVING THE CITY OF EL PASO'S LEGISLATIVE AGENDA FOR THE 82ND TEXAS LEGISLATIVE SESSION AND ADOPTING A STATEMENT OF POLICY FOR THE CITY OF EL PASO REGARDING LEGISLATION IN THE 82ND TEXAS LEGISLATURE AND ACTIONS BEFORE STATE ADMINISTRATIVE AGENCIES. (ALL DISTRICTS)

[MAYOR AND COUNCIL, SYLVIA BORUNDA FIRTH, (915) 541-4656]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11.  MAYOR AND COUNCIL: Discussion and action regarding a Resolution approving the City of El Paso's Legislative Agenda for the 82nd Texas Legislative Session and adopting a Statement of Policy for the City of El Paso regarding legislation in the 82nd Texas Legislature and actions before State Administrative Agencies. "
   
 

ACTION TAKEN: 2ND AND FINAL MOTION: APPROVED AS REVISED A RESOLUTION APPROVING THE REMAINDER OF THE CITY OF EL PASO'S LEGISLATIVE AGENDA FOR THE 82ND TEXAS LEGISLATIVE SESSION AND ADOPTING A STATEMENT OF POLICY FOR THE CITY OF EL PASO REGARDING LEGISLATION IN THE 82ND TEXAS LEGISLATURE AND ACTIONS BEFORE STATE ADMINISTRATIVE AGENCIES.

DISCUSSION AND ACTION REGARDING A RESOLUTION APPROVING THE CITY OF EL PASO'S LEGISLATIVE AGENDA FOR THE 82ND TEXAS LEGISLATIVE SESSION AND ADOPTING A STATEMENT OF POLICY FOR THE CITY OF EL PASO REGARDING LEGISLATION IN THE 82ND TEXAS LEGISLATURE AND ACTIONS BEFORE STATE ADMINISTRATIVE AGENCIES. (ALL DISTRICTS)

[MAYOR AND COUNCIL, SYLVIA BORUNDA FIRTH, (915) 541-4656]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin ABSTAIN
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 12.  MUSEUMS AND CULTURAL AFFAIRS: Discussion and action that the 2011 Public Art Plan for the City of El Paso, Texas"
   
 

ACTION TAKEN: APPROVED

1. DISCUSSION AND ACTION THAT THE 2011 PUBLIC ART PLAN FOR THE CITY OF EL PASO, TEXAS (''THE PLAN''), EXHIBIT A, BE AND IS HEREBY OFFICIALLY ADOPTED.

2. THAT THE PLAN INCLUDES UPDATE OF PROJECTS IN PROGRESS AND NEW PROJECTS TO BE INITIATED IN FISCAL YEAR 2011, AND DESCRIBES THE PLANNED LOCATION, PROPOSED BUDGET, TIMETABLE AND ARTIST SELECTION PROCESS AND ARTISTS SELECTED FOR EACH PROJECT.

3. THAT ADOPTION OF THE PLAN IS FULLY FUNDED THROUGH 2006, 2009 AND 2010 CERTIFICATES OF OBLIGATION. (ALL DISTRICTS)

[MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4896]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING OF NOVEMBER 2, 2010.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING OF NOVEMBER 2, 2010. [DIRECTOR, JAY BANASIAK (915) 534-5810] (ACTION 10-78)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS. (ACTION 10-79)

NO ACTION WAS TAKEN

"MTB3. REQUEST TO APPROVE THE MASS TRANSIT DEPARTMENT BOARD MEETINGS SCHEDULE FOR THE YEAR 2011.

ACTION TAKEN: APPROVED

REQUEST TO APPROVE THE MASS TRANSIT DEPARTMENT BOARD MEETINGS SCHEDULE FOR THE YEAR 2011. (DIRECTOR, JAY BANASIAK (915) 533-1220) (ACTION 10-80)

"MTB4. BOARD APPOINTMENT: APPOINTMENT OF JESUS H. BAUTISTA TO THE CITIZENS ADVISORY COMMITTEE

ACTION TAKEN: APPOINTED

APPOINTMENT OF JESUS H. BAUTISTA TO THE CITIZENS ADVISORY COMMITTEE FOR THE MASS TRANSIT DEPARTMENT BY REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701 (ACTION 10-81)

"MTB5. PURCHASING REQUEST: TO CS&P TECHNOLOGIES, LP, THE ORIGINAL EQUIPMENT MANUFACTURER FOR CUSTOM DESIGNED AND MANUFACTURED CRYOGENIC PUMPS, VAPORIZERS, AND COMPONENTS EXCLUSIVELY BY CS&P, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO CS&P TECHNOLOGIES, LP, THE ORIGINAL EQUIPMENT MANUFACTURER FOR CUSTOM DESIGNED AND MANUFACTURED CRYOGENIC PUMPS, VAPORIZERS, AND COMPONENTS EXCLUSIVELY BY CS&P, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. (ACTION 10-82)

DEPARTMENT: SUN METRO

AWARD TO: CS&P TECHNOLOGIES, LP

CYPRESS, TX

ANNUAL ESTIMATED AMOUNT: $90,000.00

TOTAL ESTIMATED AWARD: $270,000.00 (3 YEARS)

FUNDING SOURCE: SUN METRO - GENERAL FUNDS

SOLE SOURCE NO.: 2011-078

DISTRICTS: ALL

THIS IS A SOLE SOURCE, REQUIREMENT CONTRACT.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, SUN METRO, 534-5811

"MTB6. PURCHASING REQUEST: TO BAZAAR UNIFORMS & MEN'S STORE LLC (HUB), A CONTRACTOR UNDER REGION 19, CONTRACT #10-6562 WORK UNIFORMS, SHOES AND RELATED-ESC REGION 19 PURCHASING COOPERATIVE, FOR COACH OPERATOR UNIFORMS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO BAZAAR UNIFORMS & MEN'S STORE LLC (HUB), A CONTRACTOR UNDER REGION 19, CONTRACT #10-6562 WORK UNIFORMS, SHOES AND RELATED-ESC REGION 19 PURCHASING COOPERATIVE, FOR COACH OPERATOR UNIFORMS.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE REGION 19 COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MARCH 4, 2008. (ACTION 10-83)

DEPARTMENT: SUN METRO

AWARD TO: BAZAAR UNIFORMS & MEN'S STORE LLC (HUB)

EL PASO, TX

ANNUAL ESTIMATED AMOUNT: $144,100.00

TOTAL ESTIMATED AWARD: $432,300.00 (3 YRS)

FUNDING SOURCE: SUN METRO - UNIFORMS AND APPAREL

REFERENCE NO.: 2011-097

DISTRICTS: ALL

THIS IS A COOPERATIVE, REQUIREMENT CONTRACT.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, SUN METRO, 534-5810

"MTB7. PURCHASING REQUEST: TO NEW FLYER INDUSTRIES CANADA ULC, THE SOLE SUPPLIER FOR ALL OF THE BODY AND OTHER PROPRIETARY PARTS FOR THE 1994 AND 2004 NEW FLYER BUSES, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO NEW FLYER INDUSTRIES CANADA ULC, THE SOLE SUPPLIER FOR ALL OF THE BODY AND OTHER PROPRIETARY PARTS FOR THE 1994 AND 2004 NEW FLYER BUSES, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. (ACTION 10-84)

DEPARTMENT: SUN METRO

AWARD TO: NEW FLYER INDUSTRIES CANADA ULC

WINNIPEG, MB, CANADA R2C 3T4

ANNUAL ESTIMATED AMOUNT: $100,000.00

TOTAL ESTIMATED AWARD: $300,000.00 (3 YEARS)

FUNDING SOURCE: SUN METRO - INVENTORY

SOLE SOURCE NO.: 2011-095

DISTRICTS: ALL

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

JAY BANASIAK, SUN METRO, 534-5810

"MTB8. RESOLUTION: THAT THE MASS TRANSIT DEPARTMENT BOARD APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $38,990.12 TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COSTS OF THE GLORY ROAD TRANSIT TERMINAL. THIS CHANGE ORDER PROVIDES FOR LABOR, MATERIALS AND EQUIPMENT TO INSTALL AN AUTOMATIC PAY STATION AT THE VEHICLE EXIT OF THE GLORY ROAD PARKING GARAGE

ACTION TAKEN: APPROVED AS REVISED

THAT THE MASS TRANSIT DEPARTMENT BOARD APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $38,990.12 TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COSTS OF THE GLORY ROAD TRANSIT TERMINAL. THIS CHANGE ORDER PROVIDES FOR LABOR, MATERIALS AND EQUIPMENT TO INSTALL AN AUTOMATIC PAY STATION AT THE VEHICLE EXIT OF THE GLORY ROAD PARKING GARAGE, ADDING NO DAYS OF CONTRACT TIME FOR CONTRACT NUMBER 2009-145. THE NEW CONTRACT SUM, INCLUDING THIS CHANGE ORDER IS $9,941,222.32). (R. ALAN SHUBERT, P.E., CITY ENGINEER, 541-4423) (ACTION 10-85)

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin DID NOT VOTE
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES (TIE BREAKER)

   
Item: MTB9.  OTHER BUSINESS: Discussion and action on the award of Solicitation No. 2010-267 (Janitorial Services for Seven Transfer Centers) to Total Cleaning Services "
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2010-267 (JANITORIAL SERVICES FOR SEVEN TRANSFER CENTERS) TO TOTAL CLEANING SERVICES FOR AN INITIAL TERM ESTIMATED AWARD OF $833,112.00. (ACTION 10-86)

DEPARTMENT: SUN METRO

AWARD TO: TOTAL CLEANING SERVICES

EL PASO, TX

ITEMS: ALL

INITIAL TERM: 3 YEARS

OPTION TO EXTEND: 2 YEARS

ANNUAL ESTIMATED AWARD: YEAR ONE: $212,443.56

YEAR TWO: $308,251.44

YEAR THREE: $312,417.00

INITIAL TERM ESTIMATED AWARD: $833,112.00

YEAR 1 OPTION AWARD: ESTIMATED MINIMUM AMOUNT $ 312,417.00 (1 YEAR)

YEAR 2 OPTION AWARD: ESTIMATED MINIMUM AMOUNT $ 312,417.00 (1 YEAR)

TOTAL ESTIMATED AWARD: $1,457,946.00 (5 YEARS)

FUNDING SOURCE: SUN METRO - OPERATIONS

DISTRICTS: ALL

THIS IS A BEST VALUE, REQUIREMENTS TYPE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND SUN METRO RECOMMEND AWARD AS INDICATED TO TOTAL CLEANING SERVICE, THE BIDDER OFFERING THE BEST VALUE BID.

CONTACT PERSON: BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313

KEVIN BUNCE, SUN METRO, 534-5830

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin DID NOT VOTE
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES

   
Item: MTB10.  OTHER BUSINESS: Discussion and action that the Chairman of the Mass Transit Department Board be authorized to sign a five year Agreement for Interior Bus Cleaning Services by and between the CITY OF EL PASO and TIBH INDUSTRIES, INC. and GOODWILL SERVICES, INC. for the interior cleaning of Mass Transit Department buses "
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION THAT THE CHAIRMAN OF THE MASS TRANSIT DEPARTMENT BOARD BE AUTHORIZED TO SIGN A FIVE YEAR AGREEMENT FOR INTERIOR BUS CLEANING SERVICES BY AND BETWEEN THE CITY OF EL PASO AND TIBH INDUSTRIES, INC. AND GOODWILL SERVICES, INC. FOR THE INTERIOR CLEANING OF MASS TRANSIT DEPARTMENT BUSES IN AMOUNTS NOT TO EXCEED $185,085.60 FOR THE FIRST YEAR OF THE AGREEMENT, $199,475.04 FOR THE SECOND YEAR OF THE AGREEMENT, $219,590.64 FOR THE THIRD YEAR OF THE AGREEMENT, $249,690.24 FOR THE FOURTH YEAR OF THE AGREEMENT, AND $255,947.59 FOR THE FIFTH YEAR OF THE AGREEMENT. (DIRECTOR, JAY BANASIAK, 534-5810) (ACTION 10-87)

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES

   
Item: MTB11.  OTHER BUSINESS: Presentation and discussion on the Citizens Advisory Committee Annual Report for 2009 and 2010. "
   
 

NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION ON THE CITIZENS ADVISORY COMMITTEE ANNUAL REPORT FOR 2009 AND 2010. (CAC, ROBIN ROBERTS, 534-5810) (ACTION 10-88)

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: MTB12.  OTHER BUSINESS: Presentation and discussion on plan of action for vandalism of bus shelters and facilities."
   
 

NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION ON PLAN OF ACTION FOR VANDALISM OF BUS SHELTERS AND FACILITIES. (DIRECTOR, JAY BANASIAK, 534-5810 (ACTION 10-89)

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: MTB13.  OTHER BUSINESS: Director's Report: "
   
 

NO ACTION WAS TAKEN

13. DIRECTOR'S REPORT: (DIRECTOR, JAY BANASIAK (915) 533-1220)

A. PRESENTATION ON SCHEDULE FOR ROLL OUT OF NEW BUS BENCHES.

B. PRESENTATION ON SCHEDULE FOR ROLL OUT OF ROUTE PLACARDS FOR EVERY BUS STOP LOCATION

   
Votes:

DISTRICT

OFFICIAL

VOTE



 
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