MUNICIPAL CLERK AND COURTS

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

 

Agenda: CITY COUNCIL AND SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 1/26/2010
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF JANUARY 19, 2010.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF JANUARY 19, 2010. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN A MODIFICATION TO THE OTHER TRANSACTION AGREEMENT (HSTS04-08-H-CT7021) BY AND BETWEEN THE CITY OF EL PASO AND THE DEPARTMENT OF HOMELAND SECURITY - TRANSPORTATION SECURITY ADMINISTRATION TO EXTEND THE TERMINATION DATE OF THE AGREEMENT FROM JANUARY 31, 2010, TO MARCH 31, 2010.

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN A MODIFICATION TO THE OTHER TRANSACTION AGREEMENT (HSTS04-08-H-CT7021) BY AND BETWEEN THE CITY OF EL PASO AND THE DEPARTMENT OF HOMELAND SECURITY - TRANSPORTATION SECURITY ADMINISTRATION TO EXTEND THE TERMINATION DATE OF THE AGREEMENT FROM JANUARY 31, 2010, TO MARCH 31, 2010. (ALL DISTRICTS) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3C. RESOLUTION: THAT THE CITY ENGINEER BE AUTHORIZED TO SIGN THE THIRD AMENDMENT TO THE AGREEMENT FOR ARCHITECTURAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND AGUILAR & MESTA, INC. D/B/A PERSPECTIVA FOR A PROJECT KNOWN AS ''WESTSIDE TRANSIT TERMINAL''

ACTION TAKEN: APPROVED

THAT THE CITY ENGINEER BE AUTHORIZED TO SIGN THE THIRD AMENDMENT TO THE AGREEMENT FOR ARCHITECTURAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND AGUILAR & MESTA, INC. D/B/A PERSPECTIVA FOR A PROJECT KNOWN AS ''WESTSIDE TRANSIT TERMINAL'' IN THE AMOUNT OF $19,056.25 THEREBY EXTENDING THE CONTRACT AMOUNT FROM A TOTAL OF $174,246.00 TO $193,302.25. 60600011/508016/11711/ PCP09MT005. FUNDING SOURCE: AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA). (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3D. RESOLUTION: THAT THE CITY APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $78,191.24 TO VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. FOR THE WESTSIDE TRANSIT TERMINAL PROJECT

ACTION TAKEN: APPROVED

THAT THE CITY APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $78,191.24 TO VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. FOR THE WESTSIDE TRANSIT TERMINAL PROJECT, TO REPLACE EVAPORATIVE COOLERS WITH REFRIGERATION UNITS AND ROLL UP DOORS WITH GLASS STORE FRONTS INCLUDING ALL HARDWARE AND AUTOMATIC ADA PUSH BUTTONS, ADDING 30 DAYS OF CONTRACT TIME [CHANGE ORDER NUMBER 7] FOR CONTRACT NUMBER 2009-079. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 7, IS $1,784,844.08. (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3E. RESOLUTION: THAT THE CITY APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $290,752.10 TO VISTACON GENERAL CONTRACTORS, INC. FOR THE MISSION VALLEY TRANSIT TERMINAL PROJECT

ACTION TAKEN: APPROVED

THAT THE CITY APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $290,752.10 TO VISTACON GENERAL CONTRACTORS, INC. FOR THE MISSION VALLEY TRANSIT TERMINAL PROJECT TO REPLACE EVAPORATIVE COOLERS WITH REFRIGERATION UNITS AND ROLL UP DOORS WITH GLASS STORE FRONTS INCLUDING ALL HARDWARE AND AUTOMATIC ADA PUSH BUTTONS, ADD A CONCESSIONAIRE AREA, AND INSTALLING CERAMIC TILES ON THE WALLS AT THE WAITING AREAS AND RESTROOMS IN LIEU OF PAINTED CMU WALLS, ADDING 50 DAYS OF CONTRACT TIME [CHANGE ORDER NUMBER 4] FOR CONTRACT NUMBER 2009-200. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 4, IS $2,574,981.90. (DISTRICT 7) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3F. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND DANIEL LEMUS FOR THE PURCHASE OF THE FOLLOWING PROPERTY FOR $55,000: LOT 70, BLOCK 5, EL VALLE ADDITION, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND DANIEL LEMUS FOR THE PURCHASE OF THE FOLLOWING PROPERTY FOR $55,000: LOT 70, BLOCK 5, EL VALLE ADDITION, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, ACCORDING TO THE MAP THEREOF ON FILE IN BOOK 3, PAGE 42, REAL PROPERTY RECORDS, EL PASO COUNTY, TEXAS. THIS EXPENDITURE IS FUNDED THROUGH 2006 CERTIFICATES OF OBLIGATION. PROJECT #: PSTM06PW556; FUND: 27264; DEPARTMENT: 14200500; ACCOUNT: 508000. (DISTRICT 3)

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3G. RESOLUTION: THAT THE CLASSIFICATION AND COMPENSATION PLAN SHALL BE AMENDED, AS SET FORTH ON THE ATTACHMENT POSTED WITH THIS AGENDA, AS RECOMMENDED BY THE CIVIL SERVICE COMMISSION.

ACTION TAKEN: APPROVED

THAT THE CLASSIFICATION AND COMPENSATION PLAN SHALL BE AMENDED, AS SET FORTH ON THE ATTACHMENT POSTED WITH THIS AGENDA, AS RECOMMENDED BY THE CIVIL SERVICE COMMISSION. (SEE ATTACHMENT A) (ALL DISTRICTS)

[HUMAN RESOURCES, LINDA BALL THOMAS, (915) 541-4509]

ATTACHMENT A

CLASSIFICATION AND COMPENSATION PLAN

JANUARY 26, 2010

THAT THE CLASSIFICATION AND COMPENSATION PLAN SHALL BE AMENDED AS RECOMMENDED BY THE CIVIL SERVICE COMMISSION. THE CLASS ANIMAL SERVICES OPERATIONS SUPERVISOR IS HEREBY CREATED AS SPECIFIED IN THE DUTIES AND RESPONSIBILITIES ATTACHED HERETO. THE CODE IS 22321. THE GRADE IS GS 57. THIS POSITION WILL BE IN THE PUBLIC HEALTH DEPARTMENT AND FUNDING WAS BUDGETED, APPROVED BY THE CITY COUNCIL AND IS AVAILABLE. SALARY RANGE: $39,197.83 - $62,631.27

"3H. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO APPROVE TO ELECTRONICALLY SUBMIT A GRANT PROPOSAL TO THE CRIMINAL JUSTICE DIVISION (OFFICE OF THE GOVERNOR OF THE STATE OF TEXAS) FOR THE JABG GRANT PROGRAM I

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO APPROVE TO ELECTRONICALLY SUBMIT A GRANT PROPOSAL TO THE CRIMINAL JUSTICE DIVISION (OFFICE OF THE GOVERNOR OF THE STATE OF TEXAS) FOR THE JABG GRANT PROGRAM IN THE AMOUNT OF $19,730.00 WITH A LOCAL CASH MATCH OF $16,595.28 FOR A TOTAL OF $36,325.28. CASH MATCH OF $16,595.28 IS BEING PROVIDED FROM THE GENERAL FUND #21010050-01101-506000. FUNDING AGENCY REQUIRES SUBMITTAL OF RESOLUTION. (ALL DISTRICT)

[POLICE DEPARTMENT, ERIC SHELTON, (915) 564-7357]

"4. BOARD RE-APPOINTMENT: R. BROOKS VANDIVORT TO THE CITY PLAN COMMISSION

ACTION TAKEN: RE-APPOINTED

R. BROOKS VANDIVORT TO THE CITY PLAN COMMISSION BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

"5A. BOARD APPOINTMENT: RACHEL QUINTANA TO THE ANIMAL SHELTER ADVISORY COMMITTEE

ACTION TAKEN: APPOINTED

RACHEL QUINTANA TO THE ANIMAL SHELTER ADVISORY COMMITTEE BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

"5B. BOARD APPOINTMENT: YOLANDA GINER TO THE ANIMAL WELFARE ADVISORY COMMITTEE

ACTION TAKEN: APPOINTED

YOLANDA GINER TO THE ANIMAL WELFARE ADVISORY COMMITTEE BY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3. [REPRESENTATIVE EMMA ACOSTA, (915) 541-4572]

"5C. BOARD APPOINTMENT: JANET SELZER TO THE PARKS AND RECREATION ADVISORY BOARD

ACTION TAKEN: APPOINTED

JANET SELZER TO THE PARKS AND RECREATION ADVISORY BOARD BY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3. [REPRESENTATIVE EMMA ACOSTA, (915) 541-4572]

"5D. BOARD APPOINTMENT: LORRAINE HUIT TO THE BUILDING AND STANDARDS COMMISSION

ACTION TAKEN: APPOINTED

LORRAINE HUIT TO THE BUILDING AND STANDARDS COMMISSION BY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3. [REPRESENTATIVE EMMA ACOSTA, (915) 541-4572]

"5E. BOARD APPOINTMENT: LARRY MEDINA TO THE ETHICS REVIEW COMMISSION

ACTION TAKEN: DELETED

LARRY MEDINA TO THE ETHICS REVIEW COMMISSION, EFFECTIVE FEBRUARY 20, 2010, BY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3. [REPRESENTATIVE EMMA ACOSTA, (915) 541-4572]

"5F. BOARD APPOINTMENT: JEANNINE KENNEDY TO THE ART MUSEUM ADVISORY BOARD

ACTION TAKEN: APPOINTED

JEANNINE KENNEDY TO THE ART MUSEUM ADVISORY BOARD BY REPRESENTATIVE ANN MORGAN LILLY, DISTRICT 1. [REPRESENTATIVE ANN MORGAN LILLY, (915) 541-4151]

"6. NOTICE OF CAMPAIGN CONTRIBUTION: BY REPRESENTATIVE SUSIE BYRD ON JANUARY 2, 2010, IN THE AMOUNT OF $500 FROM NOEL R. ROSENBAUM.

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE: RECEIPT OF CAMPAIGN CONTRIBUTION BY REPRESENTATIVE SUSIE BYRD ON JANUARY 2, 2010, IN THE AMOUNT OF $500 FROM NOEL R. ROSENBAUM. [REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

"7A. PURCHASING REQUEST TO ISSUE PURCHASE ORDER: REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO PURCHASE UP TO 100% OF THE ORIGINAL CONTRACT QUANTITIES OF CONTRACT NO. 2009-274 (SCOTT HEALTH & SAFETY PROPRIETARY PRODUCTS) TO FIRE SERVICE EQUIPMENT, INC. FOR SELF CONTAINED BREATHING APPARATUS (SCBA) RESPIRATORS, AIRPACKS, AND PARTS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO PURCHASE UP TO 100% OF THE ORIGINAL CONTRACT QUANTITIES OF CONTRACT NO. 2009-274 (SCOTT HEALTH & SAFETY PROPRIETARY PRODUCTS) TO FIRE SERVICE EQUIPMENT, INC. FOR SELF CONTAINED BREATHING APPARATUS (SCBA) RESPIRATORS, AIRPACKS, AND PARTS.

DEPARTMENT: FIRE

FUNDING SOURCE: UASI GRANT BUDGET FY08 AND FY09

ITEMS: ALL

TOTAL ESTIMATED AMOUNT: $475,000

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

[FIRE DEPARTMENT, MANUEL CHAVIRA, (915) 771-1002]

"7B. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO TW TELECOM (TIME WARNER) FOR INTERNET SERVICES UNDER THE GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT GS-35F-0426R

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE PURCHASE ORDERS TO TW TELECOM (TIME WARNER) FOR INTERNET SERVICES UNDER THE GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT GS-35F-0426R IN THE ESTIMATED AMOUNT OF $50,000 AND FOR VOICE & DATA SERVICES UNDER THE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT TEXAN 2000-TWT-LS IN THE ESTIMATED AMOUNT OF $53,000. TOTAL ESTIMATED AWARD AMOUNT IS $103,000. TOTAL ESTIMATED ANNUAL AWARD AMOUNT IS $103,000 THROUGH JANUARY 31, 2011.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: TW TELECOM -

GSA CONTRACT GS-35F-0426R - $50,000

DIR CONTRACT TEXAN 2000-TWT-LS - $53,000

FUNDING SOURCE: FY2010 INFORMATION TECHNOLOGY / GENERAL FUND

TOTAL ESTIMATED AMOUNT: $103,000

REFERENCE NO.: 2010-133

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

[INFORMATION TECHNOLOGY, JOHN NEAL, (915) 541-4285]

"8. BEST VALUE PROCUREMENT: THE AWARD OF SOLICITATION NO. 2010-079 (JANITORIAL SERVICES - MUNICIPAL COURT) TO TOTAL CLEANING SERVICES

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2010-079 (JANITORIAL SERVICES - MUNICIPAL COURT) TO TOTAL CLEANING SERVICES FOR A TOTAL ESTIMATED AWARD OF $101,398.68.

DEPARTMENT: MUNICIPAL COURT

AWARD TO: TOTAL CLEANING SERVICES

EL PASO, TX

ITEMS: ALL

OPTION: 2 YEARS

ANNUAL ESTIMATED AMOUNT: $33,799.56

FUNDING SOURCE: MUNICIPAL COURT/GENERAL FUND

TOTAL ESTIMATED AWARD: $101,398.68 (3 YEAR TOTAL)

DISTRICTS: ALL

THIS IS A THIRTY-SIX MONTH REQUIREMENTS TYPE CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MUNICIPAL COURT RECOMMEND AWARD TO TOTAL CLEANING SERVICES, THE VENDOR OFFERING THE BEST VALUE BID.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

[MUNICIPAL COURT, LILLY WORRELL, (915) 546-2955]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 3B.  RESOLUTION: That the City of El Paso's Design Standards for Construction Manual, Section 3-8 (Street Cross Sections) be amended to remove the 36' Local Residential 1 street cross-section and to amend Section 3-8 (Street Cross Sections)."
   
 

ACTION TAKEN: APPROVED

THAT THE CITY OF EL PASO'S DESIGN STANDARDS FOR CONSTRUCTION MANUAL, SECTION 3-8 (STREET CROSS SECTIONS) BE AMENDED TO REMOVE THE 36' LOCAL RESIDENTIAL 1 STREET CROSS-SECTION AND TO AMEND SECTION 3-8 (STREET CROSS SECTIONS). (ALL DISTRICTS) [DEVELOPMENT SERVICES/PLANNING, EDDIE GARCIA, (915) 541-4638]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson NO
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9.  INTRODUCTION: An Ordinance granting Special Permit No. ZON09-00074 to allow for an infill development and reduce the side street yard setback for a boarding house on the property described as Lots 15 and 16, Block 17, Franklin Heights, City of El Paso, El Paso County, Texas, 1230 Myrtle Avenue. "
   
 

ACTION TAKEN: INTRODUCED

AN ORDINANCE GRANTING SPECIAL PERMIT NO. ZON09-00074 TO ALLOW FOR AN INFILL DEVELOPMENT AND REDUCE THE SIDE STREET YARD SETBACK FOR A BOARDING HOUSE ON THE PROPERTY DESCRIBED AS LOTS 15 AND 16, BLOCK 17, FRANKLIN HEIGHTS, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.10.280 OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 1230 MYRTLE AVENUE. APPLICANT: DAVID GILLOOLY, OPPORTUNITY CENTER. ZON09-00074 (DISTRICT 8) [DEVELOPMENT SERVICES/PLANNING, ESTHER GUERRERO, (915) 541-4720]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10.  FINANCIAL SERVICES: Discussion and action on the award of Solicitation No. 2009-278R (Public Officials and Employment Practices Liability Insurance) to Illinois National Insurance Company through Wells Fargo Insurance Services of Texas, Inc. for a total estimated amount of $1,121,696. Contract period is February 1, 2010 through January 31, 2013."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-278R (PUBLIC OFFICIALS AND EMPLOYMENT PRACTICES LIABILITY INSURANCE) TO ILLINOIS NATIONAL INSURANCE COMPANY THROUGH WELLS FARGO INSURANCE SERVICES OF TEXAS, INC. FOR A TOTAL ESTIMATED AMOUNT OF $1,121,696. CONTRACT PERIOD IS FEBRUARY 1, 2010 THROUGH JANUARY 31, 2014.

DEPARTMENT: OMB - INSURANCE AND BENEFITS

AWARD TO: ILLINOIS NATIONAL INSURANCE COMPANY

NEW YORK, NY

ITEM: PUBLIC OFFICIALS ERRORS AND OMISSIONS LIABILITY INSURANCE POLICY (E&O)

OPTION: 2 ADDITIONAL ONE-YEAR PERIODS

ANNUAL ESTIMATED AMOUNT: $280,424

FUNDING SOURCE: NON-DEPARTMENTAL - GENERAL FUND - GENERAL LIABILITY INSURANCE

TOTAL ESTIMATED AWARD: $1,121,696 (4 YEARS)

DISTRICTS: ALL

THIS IS A FOUR YEAR CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND OFFICE OF MANAGEMENT AND BUDGET (OMB) - INSURANCE AND BENEFITS RECOMMEND AWARD AS INDICATED. THE REVIEW COMMITTEE BASED ON EVALUATION FACTORS ESTABLISHED FOR THIS PROCUREMENT, RECOMMEND AWARD TO THE HIGHEST RANKED PROPOSER.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

[OFFICE OF MANAGEMENT AND BUDGET, DAVID ALMONTE, (915) 541-4777]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd DID NOT VOTE
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11.  INTRODUCTION AND PUBLIC HEARING - EL PASO WATER UTILITIES/PSB: An Ordinance amending Ordinance No. 017241 adopted on December 1, 2009, authorizing the issuance of ''City of El Paso, Texas, Municipal Drainage Utility System Revenue Bonds, Series 2009A;'' and resolving matters which are necessary to effectuate said issuance. "
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING ORDINANCE NO. 017241 ADOPTED ON DECEMBER 1, 2009, AUTHORIZING THE ISSUANCE OF ''CITY OF EL PASO, TEXAS, MUNICIPAL DRAINAGE UTILITY SYSTEM REVENUE BONDS, SERIES 2009A;'' AND RESOLVING MATTERS WHICH ARE NECESSARY TO EFFECTUATE SAID ISSUANCE. (ALL DISTRICTS) [BOND COUNSEL, PAUL A. BRADEN, (915) 351-6053]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 12A.  DEVELOPMENT SERVICES: An Ordinance changing the zoning of Tract 6B, Block 5, Upper Valley Surveys, City of El Paso, El Paso County, Texas, from R-3/SC (Residential/Special Contract) to A-2/SC (Apartment/Special Contract), and imposing a condition. 5257 Charl Ann Street. ZON09 00062"
   
 

ACTION TAKEN: ADOPTED, WITH THE ADDED CONDITION THAT AN 8 FOOT ROCK WALL BE CONSTRUCTED AT THE REAR OF THE PROPERTY PRIOR TO THE BEGINNING OF CONSTRUCTION.

AN ORDINANCE CHANGING THE ZONING OF TRACT 6B, BLOCK 5, UPPER VALLEY SURVEYS, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-3/SC (RESIDENTIAL/SPECIAL CONTRACT) TO A-2/SC (APARTMENT/SPECIAL CONTRACT), AND IMPOSING A CONDITION. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 5257 CHARL ANN STREET. APPLICANT: ENRIQUE ESCOBAR. ZON09 00062 (DISTRICT 1)

[DEVELOPMENT SERVICES/PLANNING, ANDREW SALLOUM, (915) 541-4027]

POSTPONED FROM 12-22-09

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 12B.  DEVELOPMENT SERVICES: An Ordinance amending Title 19 (Subdivisions), Chapter 19.15 (Roadways), Section 19.15.110 (Street Width and Design), of the El Paso City Code to remove 36-foot wide paving widths on local, single family residential streets. "
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING TITLE 19 (SUBDIVISIONS), CHAPTER 19.15 (ROADWAYS), SECTION 19.15.110 (STREET WIDTH AND DESIGN), OF THE EL PASO CITY CODE TO REMOVE 36-FOOT WIDE PAVING WIDTHS ON LOCAL, SINGLE FAMILY RESIDENTIAL STREETS. THE PENALTY AS PROVIDED IN CHAPTER 19.42 OF THE EL PASO CITY CODE. (ALL DISTRICTS) [DEVELOPMENT SERVICES/PLANNING, EDDIE GARCIA, (915) 541-4638]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson NO
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 13A.  ENVIRONMENTAL SERVICES: An Ordinance amending Title 5 (Business, Taxes, Licenses and Regulations), Chapter 5.32 (Public Swimming Pool Licenses), clarifying the application processing and license issuance provisions in 5.32.060 and 5.32.070; moving the correction and re-inspection, suspension, revocation, and appeals processes to Chapter 9.48; adding a water sampling fee to Section 5.32.140 (Fees  (Regular City Council Agenda)
   
 

ACTION TAKEN: ADOPTED AS REVISED

AN ORDINANCE AMENDING TITLE 5 (BUSINESS, TAXES, LICENSES AND REGULATIONS), CHAPTER 5.32 (PUBLIC SWIMMING POOL LICENSES), CLARIFYING THE APPLICATION PROCESSING AND LICENSE ISSUANCE PROVISIONS IN 5.32.060 AND 5.32.070; MOVING THE CORRECTION AND RE-INSPECTION, SUSPENSION, REVOCATION, AND APPEALS PROCESSES TO CHAPTER 9.48; ADDING A WATER SAMPLING FEE TO SECTION 5.32.140 (FEES); THE PENALTY AS IS PROVIDED IN SECTION 5.32.160 OF THE EL PASO CITY CODE.

(ALL DISTRICTS) [ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 13B.  ENVIRONMENTAL SERVICES: An Ordinance amending Title 9 (Health and Safety), Chapter 9.48 (Public Swimming Pools and Spas), to delete references to bacteriological water sampling; to clarify signage in Section 9.48.130; to clarify violation categories in Section 9.48.150; to clarify suspension criteria in Section 9.48.250; to add revocation and appeal language in Sections 9.48.255 and 9.48.270, re  (Regular City Council Agenda)
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING TITLE 9 (HEALTH AND SAFETY), CHAPTER 9.48 (PUBLIC SWIMMING POOLS AND SPAS), TO DELETE REFERENCES TO BACTERIOLOGICAL WATER SAMPLING; TO CLARIFY SIGNAGE IN SECTION 9.48.130; TO CLARIFY VIOLATION CATEGORIES IN SECTION 9.48.150; TO CLARIFY SUSPENSION CRITERIA IN SECTION 9.48.250; TO ADD REVOCATION AND APPEAL LANGUAGE IN SECTIONS 9.48.255 AND 9.48.270, RESPECTIVELY; THE PENALTY AS PROVIDED IN SECTION 9.48.260 OF THE EL PASO CITY CODE.

(ALL DISTRICTS) [ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 14.  BUDGET TRANSFER: Discussion and action on requesting approval of a budget transfer for the funds received from the Agreement for Funding and Implementation of El Paso Particulate Matter Reduction Project to allow for unpaved roads, alley-ways, parking lots and/or medians and to reprogram 2006 Certificate of Obligations in order to increase the facility rehabilitation budget to allow for the reno  (Regular City Council Agenda)
   
 

ACTION TAKEN: POSTPONED ONE (1) WEEK.

DISCUSSION AND ACTION ON REQUESTING APPROVAL OF A BUDGET TRANSFER FOR THE FUNDS RECEIVED FROM THE AGREEMENT FOR FUNDING AND IMPLEMENTATION OF EL PASO PARTICULATE MATTER REDUCTION PROJECT TO ALLOW FOR UNPAVED ROADS, ALLEY-WAYS, PARKING LOTS AND/OR MEDIANS AND TO REPROGRAM 2006 CERTIFICATE OF OBLIGATIONS IN ORDER TO INCREASE THE FACILITY REHABILITATION BUDGET TO ALLOW FOR THE RENOVATION OF THE AB FALL MANSION. FUNDING SOURCE IS 2006 CERTIFICATES OF OBLIGATIONS.

INCREASE $1,497,682.36 TO CONSTRUCTION

(DISTRICT 8) [FINANCIAL SERVICES, CARMEN ARRIETA-CANDELARIA, (915) 541-4293]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 15A.  ENGINEERING: Discussion and action on a Resolution authorizing the City Manager to execute Amendment Number 1 to the Local Transportation Project Advance Funding Agreement for Bridge Replacement or Rehabilitation off the State System between the City of El Paso and the Texas Department of Transportation. Amendment Number 1 provides for TxDOT to perform additional work on the roadway approaches   (Regular City Council Agenda)
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NUMBER 1 TO THE LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM BETWEEN THE CITY OF EL PASO AND THE TEXAS DEPARTMENT OF TRANSPORTATION. AMENDMENT NUMBER 1 PROVIDES FOR TXDOT TO PERFORM ADDITIONAL WORK ON THE ROADWAY APPROACHES TO THE YARBROUGH BRIDGE AND RECONSTRUCTION OF THE INTERSECTION OF YARBROUGH DRIVE AT SAN JOSE ROAD. THE ESTIMATED COST OF THE ADDITIONAL WORK IS $2,651,950 AND IS TO BE PAID BY THE CITY. FUNDING SOURCE: $1,800,000 FROM 2006 CERTIFICATES OF OBLIGATION FOR BRIDGES AND OVERPASSES AND TXDOT MATCHES $850,000 FROM FUTURE AUTHORIZATION OF TXDOT MATCHES. (DISTRICT 7) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 15B.  ENGINEERING: Discussion and action on the award of Solicitation No. 2010-076 for the Coronado Road Street and Drainage Improvements Phase II to Danny Sander Construction, Inc."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2010-076 FOR THE CORONADO ROAD STREET AND DRAINAGE IMPROVEMENTS PHASE II TO DANNY SANDER CONSTRUCTION, INC. FOR A TOTAL ESTIMATED AMOUNT OF $648,648.

DEPARTMENT: ENGINEERING

AWARD TO: DANNY SANDER CONSTRUCTION, INC.

FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT - AMERICAN

RECOVERY AND REINVESTMENT ACT (CDBG - ARRA) AND PUBLIC SERVICE BOARD (PSB).

TOTAL EST. AWARD: $648,648.00

DISTRICT: 3

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT. THE ENGINEERING DEPARTMENT RECOMMENDS AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 15C.  ON-CALL ENGINEERING CONTRACTS FOR 2010-2011"
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON RESOLUTIONS AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENTS FOR ON CALL ARCHITECTURAL, ENGINEERING, AND SURVEYING SERVICES BY AND BETWEEN THE CITY OF EL PASO AND THE CONSULTANT FIRMS AS LISTED ON ATTACHMENT B. (ALL DISTRICTS) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

ATTACHMENT B

ON-CALL ARCHITECTURAL, ENGINEERING AND SURVEYING CONTRACTS FOR 2010

CITY COUNCIL AGENDA FOR JANUARY 26, 2010

CIVIL ENGINEERING:

1. QUANTUM ENGINEERING CONSULTANTS, INCORPORATED, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CIVIL ENGINEERING CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

2. MORENO CARDENAS, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CIVIL ENGINEERING CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

3. AIA ENGINEERS, LTD., A LIMITED PARTNERSHIP, FOR A PROJECT KNOWN AS ''CIVIL ENGINEERING CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

4. CONDE INC, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CIVIL ENGINEERING CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

5. ESSCO INTERNATIONAL, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CIVIL ENGINEERING CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

6. CEA GROUP, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CIVIL ENGINEERING CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

ARCHITECTURAL:

7. MIJARES MORA ARCHITECTS, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ARCHITECTURAL CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

8. CARL DANIEL ARCHITECTS, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ARCHITECTURAL CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

9. ARTCHITECTURE, A LIMITED PARTNERSHIP, FOR A PROJECT KNOWN AS ''ARCHITECTURAL CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

10. MOORE NORDELL KROEGER ARCHITECTS, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ARCHITECTURAL CONSULTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

TRAFFIC ENGINEERING:

11. MARTINEZ ENGINEERING GROUP, A SOLE PROPRIETORSHIP, FOR A PROJECT KNOWN AS ''TRAFFIC ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

12. WALTER P. MOORE AND ASSOCIATES, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''TRAFFIC ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

13. HUITT-ZOLLARS, INC, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''TRAFFIC ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

LANDSCAPE ARCHITECTS:

14. LANDSCAPE ARCHITECTURAL SERVICES, A SOLE PROPRIETORSHIP, FOR A PROJECT KNOWN AS ''LANDSCAPE SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

15. SITES SOUTHWEST, LLC, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''LANDSCAPE SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

ELECTRICAL ENGINEERING:

16. PARKHILL, SMITH & COOPER, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ELECTRICAL ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $200,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $250,000.

MECHANICAL ENGINEERING:

17. PARKHILL, SMITH & COOPER, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''MECHANICAL ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $200,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $250,000.

SURVEYING:

18. FRANK X. SPENCER & ASSOCIATES, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''SURVEY SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

19. SLI ENGINEERING, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''SURVEY SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

GEOTECHNICAL ENGINEERING:

20. AMEC EARTH & ENVIRONMENTAL, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''GEOTECHNICAL AND MATERIALS TESTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

21. PROFESSIONAL SERVICE INDUSTRIES, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''GEOTECHNICAL AND MATERIALS TESTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

22. RABA-KISTNER CONSULTANTS, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''GEOTECHNICAL AND MATERIALS TESTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

23. ARCHANA USA, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''GEOTECHNICAL AND MATERIALS TESTING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

CONSTRUCTION MANAGEMENT:

24. PARAGON PROJECT RESOURCES, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CONSTRUCTION MANAGEMENT SERVICES'' FOR AN AMOUNT NOT TO EXCEED $750,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $800,000.

25. PARKHILL, SMITH & COOPER, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CONSTRUCTION MANAGEMENT SERVICES'' FOR AN AMOUNT NOT TO EXCEED $750,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $800,000.

26. ECM INTERNATIONAL, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''CONSTRUCTION MANAGEMENT SERVICES'' FOR AN AMOUNT NOT TO EXCEED $750,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $800,000.

ENVIRONMENTAL ENGINEERING:

27. AMEC EARTH & ENVIRONMENTAL, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ENVIRONMENTAL ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

28. RABA-KISTNER CONSULTANTS, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ENVIRONMENTAL ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

29. SUN CITY ANALYTICAL, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''ENVIRONMENTAL ENGINEERING SERVICES'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

MUNICIPAL SOLID WASTE ENGINEERING:

30. PARKHILL SMITH & COOPER, INC, A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''MUNICIPAL SOLID WASTE ENGINEERING'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

31. R. W. BECK, INC, A WASHINGTON CORPORATION, FOR A PROJECT KNOWN AS ''MUNICIPAL SOLID WASTE ENGINEERING'' FOR AN AMOUNT NOT TO EXCEED $400,000 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $450,000.

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: SPECIAL MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: MASS TRANSIT DEPARTMENT BOARD MEETING OF DECEMBER 15, 2009.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING OF DECEMBER 15, 2009. [DIRECTOR, JAY BANASIAK (915) 533-1220] (ACTION 10-01)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS

NO ACTION WAS TAKEN

"MTB3A. RESOLUTION: THAT THE CITY ENGINEER BE AUTHORIZED TO SIGN THE THIRD AMENDMENT TO THE AGREEMENT FOR ARCHITECTURAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND AGUILAR & MESTA, INC. D/B/A PERSPECTIVA FOR A PROJECT KNOWN AS ''WESTSIDE TRANSIT TERMINAL''

ACTION TAKEN: APPROVED

THAT THE CITY ENGINEER BE AUTHORIZED TO SIGN THE THIRD AMENDMENT TO THE AGREEMENT FOR ARCHITECTURAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND AGUILAR & MESTA, INC. D/B/A PERSPECTIVA FOR A PROJECT KNOWN AS ''WESTSIDE TRANSIT TERMINAL'' IN THE AMOUNT OF NINETEEN THOUSAND FIFTY SIX AND 25/100 DOLLARS ($19,056.25) THEREBY EXTENDING THE CONTRACT AMOUNT FROM A TOTAL OF $174,246.00 TO $193,302.25. [R. ALAN SHUBERT, P.E., CITY ENGINEER (915) 541-4423]

(ACTION 10-03)

"MTB3B. RESOLUTION: THAT THE MASS TRANSIT DEPARTMENT BOARD OF THE CITY OF EL PASO APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF SEVENTY EIGHT THOUSAND ONE HUNDRED NINETY ONE AND 24/100 DOLLARS ($78,191.24) TO VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. FOR THE WESTSIDE TRANSIT TERMINAL PROJECT.

ACTION TAKEN: APPROVED

THAT THE MASS TRANSIT DEPARTMENT BOARD OF THE CITY OF EL PASO APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF SEVENTY EIGHT THOUSAND ONE HUNDRED NINETY ONE AND 24/100 DOLLARS ($78,191.24) TO VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. FOR THE WESTSIDE TRANSIT TERMINAL PROJECT, TO REPLACE EVAPORATIVE COOLERS WITH REFRIGERATION UNITS AND ROLL UP DOORS WITH GLASS STORE FRONTS INCLUDING ALL HARDWARE AND AUTOMATIC ADA PUSH BUTTONS, ADDING 30 DAYS OF CONTRACT TIME [CHANGE ORDER NUMBER 7] FOR CONTRACT NUMBER 2009-079. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 7, IS ONE MILLION SEVEN HUNDRED EIGHTY FOUR THOUSAND EIGHT HUNDRED FORTY FOUR AND 08/100 DOLLARS ($1,784,844.08).

[R. ALAN SHUBERT, P.E., CITY ENGINEER (915) 541-4423] (ACTION 10-04)

"MTB3C. RESOLUTION: THAT THE MASS TRANSIT DEPARTMENT BOARD OF THE CITY OF EL PASO APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF TWO HUNDRED NINETY THOUSAND SEVEN HUNDRED FIFTY TWO AND 10/100 DOLLARS ($290,752.10) TO VISTACON GENERAL CONTRACTORS, INC. FOR THE MISSION VALLEY TRANSIT TERMINAL PROJECT.

ACTION TAKEN: APPROVED

THAT THE MASS TRANSIT DEPARTMENT BOARD OF THE CITY OF EL PASO APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF TWO HUNDRED NINETY THOUSAND SEVEN HUNDRED FIFTY TWO AND 10/100 DOLLARS ($290,752.10) TO VISTACON GENERAL CONTRACTORS, INC. FOR THE MISSION VALLEY TRANSIT TERMINAL PROJECT, TO REPLACE EVAPORATIVE COOLERS WITH REFRIGERATION UNITS AND ROLL UP DOORS WITH GLASS STORE FRONTS INCLUDING ALL HARDWARE AND AUTOMATIC ADA PUSH BUTTONS, ADD A CONCESSIONAIRE AREA AND INSTALL CERAMIC TILES ON THE WALLS AT THE WAITING AREAS AND RESTROOMS IN LIEU OF PAINTED CMU WALLS, ADDING 50 DAYS OF CONTRACT TIME [CHANGE ORDER NUMBER 4] FOR CONTRACT NUMBER 2009-200. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 4, IS TWO MILLION FIVE HUNDRED SEVENTY FOUR THOUSAND NINE HUNDRED EIGHTY ONE AND 90/100 DOLLARS ($2,574,981.90). [DIRECTOR, JAY BANASIAK (915) 533-1220] (ACTION 10-05)

"MTB4. BID: THE AWARD OF SOLICITATION NO. 2010-089 (CARRIER ASSEMBLY) TO TRUCK TRAILER TRANSIT, INC. A DIVISION OF AXLETECH INTERNATIONAL, INC. AND NEW FLYER INDUSTRIES CANADA ULC

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2010-089 (CARRIER ASSEMBLY) TO TRUCK TRAILER TRANSIT, INC. A DIVISION OF AXLETECH INTERNATIONAL, INC. AND NEW FLYER INDUSTRIES CANADA ULC FOR A TOTAL ESTIMATED AWARD OF $285,186.54. (ACTION 10-06)

DEPARTMENT: SUN METRO

AWARD TO: VENDOR 1: TRUCK TRAILER TRANSIT, INC. A DIVISION OF AXLETECH INTERNATIONAL, INC.

DETROIT, MI

ITEMS: 1, 2, & 3

OPTION: 2 YEARS

ANNUAL ESTIMATED AMOUNT: $83,050.00

AWARD TO: VENDOR 2: NEW FLYER INDUSTRIES CANADA ULC

WINNIPEG, MANITOBA, CANADA

ITEMS: 4

ANNUAL ESTIMATED AMOUNT: $12,012.18

ACCOUNT NO.: 60600015 - 503118 - 40348

FUNDING SOURCE: VEHICLE MAINTENANCE SUPPLIES / SUN METRO INVENTORY

TOTAL ESTIMATED AWARD: $285,186.54

DISTRICT(S): ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX (36) MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MASS TRANSIT RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313

KEVIN BUNCE, ASSISTANT DIRECTOR FOR MAINTENANCE, 534-5830

"MTB5A. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO ADVANCED SECURITY CONTRACTORS, INC., FOR THE INSTALLATION OF VIDEO SECURITY CAMERA SYSTEMS AT SUN METRO'S DOWNTOWN, UNION PLAZA, MISSION VALLEY, AND WESTSIDE TRANSFER CENTERS, AND AT THE UNION DEPOT. ADVANCED SECURITY CONTRACTORS, INC. IS THE SOLE SOURCE FOR I3DVR CLOSED CIRCUIT TV SYSTEM, AND CURRENT PROVIDER OF SECURITY SYSTEMS INSTALLED IN VARIOUS CITY BUILDINGS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER TO ADVANCED SECURITY CONTRACTORS, INC., FOR THE INSTALLATION OF VIDEO SECURITY CAMERA SYSTEMS AT SUN METRO'S DOWNTOWN, UNION PLAZA, MISSION VALLEY, AND WESTSIDE TRANSFER CENTERS, AND AT THE UNION DEPOT. ADVANCED SECURITY CONTRACTORS, INC. IS THE SOLE SOURCE FOR I3DVR CLOSED CIRCUIT TV SYSTEM, AND CURRENT PROVIDER OF SECURITY SYSTEMS INSTALLED IN VARIOUS CITY BUILDINGS. ESTIMATED EXPENDITURE IS $332,622.45. (ACTION 10-07)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - VARIOUS CAPITAL ACCOUNTS, FUNDS & PROJECTS

FUNDING SOURCE: SUN METRO CAPITAL GRANTS - FTA GRANTS TX-96-X812, TX-96-X035, TX-90-X718, AND TX-90-X774

TOTAL ESTIMATED AWARD: $ 332,622.45

SOLE SOURCE NO.: 2010-129

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.

LYNLY LEEPER, ASSISTANT DIRECTOR OF DEVELOPMENT, 534-5822

"MTB5B. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO DOVER INDUSTRIAL PRODUCTS/ROTARY LIFT DIVISION, A CONTRACTOR UNDER THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CONTRACT NO. FL03-09 TO PURCHASE TWO PARALLELOGRAM LIFTS, AND ACCESSORIES INCLUDING INSTALLATION AND FREIGHT. "

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO DOVER INDUSTRIAL PRODUCTS/ROTARY LIFT DIVISION, A CONTRACTOR UNDER THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CONTRACT NO. FL03-09 TO PURCHASE TWO PARALLELOGRAM LIFTS, AND ACCESSORIES INCLUDING INSTALLATION AND FREIGHT. ESTIMATED EXPENDITURE IS $224,628.78. THE PARTICIPATION BY THE CITY OF EL PASO IN THE H-GAC COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MAY 8, 2007. (ACTION 10-08)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508029 - 11678 - G600466

FUNDING SOURCE: SUN METRO CAPITAL GRANTS - HEAVY OFF-ROAD EQUIPMENT - GRANT TX-90-X69

TOTAL ESTIMATED AWARD: $224,628.78

REFERENCE NO.: 2010-130

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313

KEVIN BUNCE, ASSISTANT DIRECTOR FOR MAINTENANCE, 534-5830

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES (TIE BREAKER)

   
Item: MTB6.  OTHER BUSINESS: Presentation and discussion on proposed Bike Share Program."
   
 

ACTION TAKEN: 1ST MOTION - APPROVED

PRESENTATION AND DISCUSSION ON PROPOSED BIKE SHARE PROGRAM. [MICHAEL HERRERA, ASSISTANT DIRECTOR FOR PLANNING (915) 534-5814]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NO
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson NO
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook NO

   
Item: MTB6.  OTHER BUSINESS: Presentation and discussion on proposed Bike Share Program."
   
 

ACTION TAKEN: 2ND AND FINAL MOTION - RECONSIDERED THE ITEM, NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION ON PROPOSED BIKE SHARE PROGRAM. [MICHAEL HERRERA, ASSISTANT DIRECTOR FOR PLANNING (915) 534-5814]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES

   
Item: MTB7.  OTHER BUSINESS: Director's Report on Status of the Transfer Centers and Key Performance Measures, more specifically: "
   
 

NO ACTION WAS TAKEN

DIRECTOR'S REPORT ON STATUS OF THE TRANSFER CENTERS AND KEY PERFORMANCE MEASURES, MORE SPECIFICALLY: [DIRECTOR, JAY BANASIAK (915) 533-1220]



7A. RIDERSHIP

7B. AFFORDABILITY

7C. SAFETY

7D. MAINTENANCE

7E. CUSTOMER SATISFACTION

7F. PARATRANSIT

   
Votes:

DISTRICT

OFFICIAL

VOTE



 
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