MUNICIPAL CLERK

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

 

Agenda: CITY COUNCIL AND SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 6/2/2009
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF MAY 26, 2009, AND THE REVISED MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON MAY 19, 2009.

" ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF MAY 26, 2009, AND THE REVISED MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON MAY 19, 2009.

[MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) A REQUEST TO APPROVE A CHANGE IN GRANTEE STATUS, PURSUANT TO 24 C.F.R. SECTION 583.405, FROM THE CITY TO LA POSADA HOME, INC.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SUBMIT TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) A REQUEST TO APPROVE A CHANGE IN GRANTEE STATUS, PURSUANT TO 24 C.F.R. SECTION 583.405, FROM THE CITY TO LA POSADA HOME, INC. FOR THE SUPPORTIVE HOUSING PROGRAM (SHP) RENEWAL GRANT PROJECT NO.: TX0130B6T03080; AND BE AUTHORIZED TO EXECUTE ANY AND ALL AGREEMENTS, DOCUMENTS, OR TRANSFERS NECESSARY TO ACCOMPLISH THE INTENT OF THIS RESOLUTION UPON APPROVAL BY THE CITY ATTORNEY'S OFFICE AND DIRECTOR OF COMMUNITY AND HUMAN DEVELOPMENT. (ALL DISTRICTS)

[COMMUNITY AND HUMAN DEVELOPMENT, THOMAS SERRANO, (915) 541-4642]

"3B. RESOLUTION: THAT THE CITY COUNCIL APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $30,155.40 TO VISTACON, INC. TO MODIFY CAMERA TYPES AND LOCATIONS TO ENHANCE THE COVERAGE AND FUNCTIONALITY OF THE SECURITY SYSTEM FOR THE EPIA TERMINAL MODIFICATIONS & ADDITIONAL PUBLIC CONCESSIONS, CONTRACT NUMBER 2008 056.

ACTION TAKEN: APPROVED

THAT THE CITY COUNCIL APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $30,155.40 TO VISTACON, INC. TO MODIFY CAMERA TYPES AND LOCATIONS TO ENHANCE THE COVERAGE AND FUNCTIONALITY OF THE SECURITY SYSTEM FOR THE EPIA TERMINAL MODIFICATIONS & ADDITIONAL PUBLIC CONCESSIONS, CONTRACT NUMBER 2008 056. THIS APPROVAL IS FOR CHANGE ORDER 18. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 18, $9,773,702.52. (62620028/508016/41077/PAP0037)

(ALL DISTRICTS) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"4. NOTICE OF CAMPAIGN CONTRIBUTIONS: RECEIPT OF CAMPAIGN CONTRIBUTIONS BY MAYOR JOHN F. COOK:

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE; RECEIPT OF CAMPAIGN CONTRIBUTIONS BY MAYOR JOHN F. COOK: PHILLIP ROTHSTEIN, $500; A.E. PARKER, $100; EL PASO BUILDING TRADES PAC, $100; JOHN F. ABRAMS, $1,000; AMANDA ABRAMS, $1,000; JIM DARNELL, $250; JEFF SIVILS $50; EUGENE AND CONNIE FINKE, $35; DAVID AND MARCIA TURNER, $25; LESLIE SUTHERLAND, $20; LOUIS AND MIRIAM ROSENBAUM, $100; RALPH SEITSINGER, $100; IKE MONTY, $500; NICK AND LUPE DELGADO, $250; ROSA MARIA RICHARDSON, $500; MARGARET BARTOLETTI, $50; CH2M HILL TEXAS PAC, $500; JAMES SCHERR, $2,000; ELMA CARRETO, $3,000; MARC AND ANA MARIA, $250; JOHN AND RUTH FOSTER, $250; YOLANDA ARRIOLA, $500; BILL AND APRIL TERRELL, $1,000; RANDY AND MARGO KUYKENDALL, $1,000; DEBORAH KING, $100; ANDRE KARAM, $100; CHRIS AND KATHERINE CUMMINGS AND BRENNAND, $500; JOHN TRIEN, $500; RICHARD SAAB, $165; ROBERT SAAB, $165; MARISSA GARLAND ROGERS, $100; BERNADINE AND PEGGY MCNIEL LIVING TRUST, $100; RUSSELL AND MARTY VANDENBURG, $500; TONY AND ELODIA CONDE, $250; WILLIAM CORREA, $300; CARL AND BETTY DANIEL, $500; STEVE AND MARIE FRANCO, $250; OSCAR VENEGAS, $200; RABA-KISTNER PAC, $1,000; JONATHAN SCHWARTZ, $50; JODY SCHWARTZ, $50; LEE CHAYES, $500; ALLAN SHARPE, $250; MARY CANO, $250; EDGAR SONGY, $500; STANLEY JOBE, $1,000; EDUARDO OROZCO, $500; ALEJANDRO OROZCO, $500; GEORGINA AND ARTURO MUÑOZ, $500; SERGIO CABADA, $500; ERNESTO ANAYA, $300; THANH BERLIT, $100; MIGUEL CERVANTES, $200; DEANE MILLER, $300; WILLIAM SAAB, $165; RANDY AND ROMAN BROCK AND BUSTILLOS, $250; MERVIN AND LINDA MOORE, $250; RODNEY KROEGER, $250; AND LEONARD AND NANCY NORDELL, $250. [MAYOR JOHN F. COOK, (915) 541-4145]

"5. DISCRETIONARY FUNDS: REQUEST AUTHORIZATION TO ALLOCATE THE USE OF DISTRICT 2 DISCRETIONARY FUNDS IN THE AMOUNT OF $2,500 TO FUND AN APPRAISAL FOR 9.577 ACRES LOCATED IN ALL OF C.R. MOREHEAD SURVEY AND A PORTION OF HILL TERRACE ADDITION

ACTION TAKEN: AUTHORIZED

REQUEST AUTHORIZATION TO ALLOCATE THE USE OF DISTRICT 2 DISCRETIONARY FUNDS IN THE AMOUNT OF $2,500 TO FUND AN APPRAISAL FOR 9.577 ACRES LOCATED IN ALL OF C.R. MOREHEAD SURVEY AND A PORTION OF HILL TERRACE ADDITION, CITY OF EL PASO, TEXAS. (DEPT. ID #01153003; ACCOUNT #504420; FUND #16502; CLASS #01001, PROJECT PD20423)

[REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

"6. APPLICATIONS FOR TAX REFUND:

ACTION TAKEN: APPROVED

THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED.

(SEE ATTACHMENT A) (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

ATTACHMENT A

TAX REFUNDS

JUNE 2, 2009

A. ORDONEZ & ASSOC. CORP., DBA SIERRA MOTORS IN THE AMOUNT OF $3,604.51 OVERPAYMENT OF 2006 TAXES. (PID #I999-999-0184-0034).

B. ORDONEZ & ASSOC. CORP., DBA SIERRA MOTORS IN THE AMOUNT OF $3,877.69 OVERPAYMENT OF 2007 TAXES. (PID # I999-999-0184-0034)

C. SELECT PORTFOLIO SERVICING THE AMOUNT OF $3,503.08 OVERPAYMENT OF 2008 TAXES. (PID #A670-999-0070-2000).

D. NATIONSTAR MORTGAGE IN THE AMOUNT OF $3,218.18 OVERPAYMENT OF 2007 TAXES. (PID #E049-999-0210-0300).

E. FRANCISCO & BERTHA G. MAGA?A IN THE AMOUNT OF $2,866.88 OVERPAYMENT OF 2008 TAXES. (PID #L624-999-0100-0600).

F. WELLS FARGO HOME MORTGAGE IN THE AMOUNT OF $3,077.11 OVERPAYMENT OF 2008 TAXES. (PID #M638-999-0190-1900).

G. PAULETTE RODRIGUEZ IN THE AMOUNT OF $6,353.14 OVERPAYMENT OF 2008 TAXES. (PID #M576-999-0090-8150).

H. SUSAN COLODUROS IN THE AMOUNT OF $2,940.81 OVERPAYMENT OF 2008 TAXES. (PID #P654-999-0670-2100).

I. LITTON LOAN SERVICING LP IN THE AMOUNT OF $3,055.96 OVERPAYMENT OF 2008 TAXES. (PID #R330-999-0150-2900).

J. RAUL & YVETTE NAVARRO IN THE AMOUNT OF $3,728.82 OVERPAYMENT OF 2008 TAXES. (PID #T213-999-0120-0800).

K. LPS PROPERTY TAX SOLUTIONS IN THE AMOUNT OF $2,545.86 OVERPAYMENT OF 2008 TAXES. (PID #T287-999-0470-2000).

L. AMERICAN HOME MORTGAGE SERVICING IN THE AMOUNT OF $11,174.16 OVERPAYMENT OF 2008 TAXES. (PID #V117-000-0030-2100).

M. LITTON LOAN SERVICING LP IN THE AMOUNT OF $2,708.55 OVERPAYMENT OF 2008 TAXES. (PID #V430-999-0010-0500).

N. CHASE HOME FINANCE LLC IN THE AMOUNT OF $2,741.75 OVERPAYMENT OF 2008 TAXES. (PID #W144-999-0090-1200).

"7. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO ISSUE A PURCHASE ORDER TO INX INC., THE STATE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACTOR, UNDER THE DIR STATE CONTRACT DIR-SDD-239, FOR $257,246.92 FOR NETWORK EQUIPMENT PRODUCTS FOR THE PHASE I OF THE FIBER RING DEPLOYMENT.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO INX INC., THE STATE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACTOR, UNDER THE DIR STATE CONTRACT DIR-SDD-239, FOR $257,246.92 FOR NETWORK EQUIPMENT PRODUCTS FOR THE PHASE I OF THE FIBER RING DEPLOYMENT.

PARTICIPATION BY THE CITY OF EL PASO IN THE DIR PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.

DEPARTMENT: INFORMATION TECHNOLOGY

ACCOUNT NO.: 14200500 - 508016 - 27264 - PSTM06-PW542

FUNDING SOURCE: CONTRACTUAL ARCHITECT & DESIGN EQUIPMENT - STORM 2006 - FIBER OPTIC LINK TO CITY HALL - CERTIFICATES OF OBLIGATION

TOTAL ESTIMATED AWARD: $257,246.92

REFERENCE NO.: 2009-240

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 8A.  - 8C. INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:"
   
 

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

8A. AN ORDINANCE AMENDING TITLE 2 (ADMINISTRATION AND PERSONNEL) BY ADDING CHAPTER 2.22 (OPEN SPACE ADVISORY BOARD) TO CREATE THE OPEN SPACE ADVISORY BOARD TO ASSIST IN THE PRESERVATION AND ACQUISITION OF OPEN SPACE. (ALL DISTRICTS) [PARKS AND RECREATION, NANETTE SMEJKAL, (915) 541-4283]

8B. AN ORDINANCE AMENDING TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER 2.20 (BOARD OF PARKS AND RECREATION) IN ITS ENTIRETY. (ALL DISTRICTS) [PARKS AND RECREATION, NANETTE SMEJKAL, (915) 541-4283]

PUBLIC HEARING WILL BE HELD ON JUNE 9, 2009, FOR ITEMS 8A - 8B

8C. AN ORDINANCE CHANGING THE ZONING OF A PORTION OF SECTION 47, BLOCK 79, TOWNSHIP 2, TEXAS AND PACIFIC RAILWAY COMPANY SURVEYS, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-5 (RESIDENTIAL) TO A-2 (APARTMENT). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: SOUTH OF PEBBLE HILLS BOULEVARD AND EAST OF TIM FOSTER STREET. APPLICANT: RANCHOS REAL IV, LTD. ZON09-00014 (ADJACENT TO DISTRICTS 5 & 6)

[DEVELOPMENT SERVICES/PLANNING, ANDREW SALLOUM, (915) 541-4027]

PUBLIC HEARING WILL BE HELD ON JUNE 23, 2009, FOR ITEM 8C

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M.

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana ABSTAIN
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9A.  ENGINEERING: Discussion and action on the award of Solicitation No. 2009-145 for the Glory Road Transit Terminal to Arrow Building Corp."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-145 FOR THE GLORY ROAD TRANSIT TERMINAL TO ARROW BUILDING CORP. A TOTAL AMOUNT OF $8,994,000.

DEPARTMENT: MASS TRANSIT / SUN METRO

AWARD TO: ARROW BUILDING CORP.

PROJECT: GLORY ROAD TRANSIT TERMINAL

BASE BID: $8,994,000

TOTAL ESTIMATED AWARD: $8,994,000

ACCOUNT NO. 60600011/508027/11711/PCP09MT003

14400100/508027/27265/PCP09MT003

60600011/508027/11702/PCP09MT003

60600011/508027/11703/PCP09MF003

FUNDING SOURCE: $5,318,692.10 AMERICAN RECOVERY & REINVESTMENT ACT (ARRA), $891,093.90 2009 CERTIFICATES OF OBLIGATION, $1,747,123.00 FTA GRANT TX-90-X841 AND $1,037,091 FTA GRANT TX-95-X015

DISTRICT: 8

ARROW BUILDING CORP. WAS SELECTED BY THE MASS TRANSIT DEPARTMENT BOARD AS THE HIGHEST RANKED PROPOSAL AND CITY STAFF HAS NEGOTIATED A CONTRACT THAT PROVIDES THE BEST VALUE TO THE MASS TRANSIT DEPARTMENT OF THE CITY OF EL PASO.

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000.00 PER NUMBERED CHANGE ORDER WITHOUT FURTHER AUTHORIZATION BY THE MASS TRANSIT BOARD.

THIS IS A LUMP-SUM CONTRACT.

THE ENGINEERING AND MASS TRANSIT/SUN METRO DEPARTMENTS RECOMMEND AWARD TO THE OFFER WHO SUBMITTED THE HIGHEST RANKED PROPOSAL.

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro DID NOT VOTE
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9B.  ENGINEERING: Discussion and action that the City be authorized to enter into negotiations with Vistacon, Inc. for the Mission Valley Transit Terminal project, "
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION THAT THE CITY BE AUTHORIZED TO ENTER INTO NEGOTIATIONS WITH VISTACON, INC. WHO SUBMITTED THE HIGHEST RANKED PROPOSAL FOR THE MISSION VALLEY TRANSIT TERMINAL PROJECT, AS PER RECOMMENDATIONS FROM THE ENGINEERING DEPARTMENT AND SUN METRO. THIS PROJECT WAS BID AS A COMPETITIVE SEALED PROPOSAL AND THE STATUTE ALLOWS CONTRACT NEGOTIATIONS REGARDING THE SCOPE AND PRICE OF A PROJECT WITH THE SELECTED OFFEROR.

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011/508027/11629/G600405

FUNDING SOURCE: FTA GRANT TX-90-X606 AND 2009 CERTIFICATES OF OBLIGATION

PROPOSAL NO.: 2009-200

DISTRICT: 7

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9C.  ENGINEERING: Discussion and action that the City Manager be authorized to sign the Agreement for Engineering Services by and between the City of El Paso and Camp Dresser & McKee, Inc. for a project known as ''Dallas Outfall Drainage Improvements''"
   
 

ACTION TAKEN: AUTHORIZED AS REVISED

DISCUSSION AND ACTION THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE AGREEMENT FOR ENGINEERING SERVICES BY AND BETWEEN THE CITY OF EL PASO AND CAMP DRESSER & MCKEE, INC. FOR A PROJECT KNOWN AS ''DALLAS OUTFALL DRAINAGE IMPROVEMENTS'' FOR AN AMOUNT NOT TO EXCEED $615,955 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $665,955. FUNDING - 14400100/508016/27265/PSTM06 PW540 - 2009 CERTIFICATES OF OBLIGATION. (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10A.  DEVELOPMENT SERVICES: An Ordinance changing the zoning of Tracts 1D-2C, 1D-2A1, Block 35, Ysleta Grant, 8450 Alameda Avenue. ZON08-00094 "
   
 

ACTION TAKEN: POSTPONED ONE (1) WEEK.

AN ORDINANCE CHANGING THE ZONING OF TRACTS 1D-2C, 1D-2A1, BLOCK 35, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM C-1 (COMMERCIAL) TO C-3 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 8450 ALAMEDA AVENUE. PROPERTY OWNERS: MARTIN AND MARIA ISELA ARMENDARIZ. ZON08-00094 (DISTRICT 7)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10B.  DEVELOPMENT SERVICES: An Ordinance changing the zoning of Lots 9 and 10, Block 63, East El Paso Addition, 3015 Gateway Boulevard West. ZON08-00098"
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE CHANGING THE ZONING OF LOTS 9 AND 10, BLOCK 63, EAST EL PASO ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-5 (RESIDENTIAL) TO C-1 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 3015 GATEWAY BOULEVARD WEST. PROPERTY OWNER: MIGUEL A. GARCIA. ZON08-00098 (DISTRICT 8)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega DID NOT VOTE
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10C.  DEVELOPMENT SERVICES: An Ordinance granting special permit no. ZON09-00010 to satisfy parking requirements by allowing off-site, off-street parking Parcel 1: 815 and 823 East Yandell Drive; Parcel 2: 805 Montana Avenue. "
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE GRANTING SPECIAL PERMIT NO. ZON09-00010 TO SATISFY PARKING REQUIREMENTS BY ALLOWING OFF-SITE, OFF-STREET PARKING ON PARCEL 2 DESCRIBED AS BLOCK 270 AND BLOCK 277, THE ALLEY, AND THE CLOSED PORTION OF ST. VRAIN STREET, CAMPBELL ADDITION, AND BLOCK 277, PIERCE FINDLEY ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, MORE COMMONLY KNOWN AS 805 MONTANA AVENUE, TO SERVE PARCEL 1, DESCRIBED AS LOTS 1 THROUGH 7, BLOCK 260, CAMPBELL ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, MORE COMMONLY KNOWN AS 815 AND 823 EAST YANDELL DRIVE, PURSUANT TO SECTION 20.10.410 OF THE EL PASO CITY CODE. THE PENALTY IS AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: PARCEL 1: 815 AND 823 EAST YANDELL DRIVE; PARCEL 2: 805 MONTANA AVENUE. PROPERTY OWNERS: PARCEL 1: CENTRO DE SALUD FAMILIAR LA FE, INC.; PARCEL 2: FIRST BAPTIST CHURCH. ZON09-00010 (DISTRICT 8)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke ABSTAIN
- Mayor Cook DID NOT VOTE

   
Item: 10D.  DEVELOPMENT SERVICES: An Ordinance amending Ordinance No. 014543 which changed the zoning and imposed conditions on Tract 6, S.A. & M.G. Railroad Company Survey 266, City of El Paso, El Paso County, Texas, and repealing Ordinance No. 16684 which amended and released certain conditions placed on a portion of Tract 6, and Edgar Road right-of-way, S.A. & M.G. Railroad Company Survey 266, City of E  (Regular City Council Agenda)
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING ORDINANCE NO. 014543 WHICH CHANGED THE ZONING AND IMPOSED CONDITIONS ON TRACT 6, S.A. & M.G. RAILROAD COMPANY SURVEY 266, CITY OF EL PASO, EL PASO COUNTY, TEXAS, AND REPEALING ORDINANCE NO. 16684 WHICH AMENDED AND RELEASED CERTAIN CONDITIONS PLACED ON A PORTION OF TRACT 6, AND EDGAR ROAD RIGHT-OF-WAY, S.A. & M.G. RAILROAD COMPANY SURVEY 266, CITY OF EL PASO, EL PASO COUNTY, TEXAS, BY ORDINANCE 014543. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: DESERT BOULEVARD SOUTH AT MONTOYA LANE AND NORTH OF COATES ROAD. PROPERTY OWNERS: PRIME DESERT PROPERTIES, LLC. ZON08-00100 (DISTRICT 1)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10E.  DEVELOPMENT SERVICES: An Ordinance changing the zoning of a portion of Tract 7D, First Supplemental Map of Parkland Addition, 6001 Transmountain Road. ZON08-00113."
   
 

ACTION TAKEN: POSTPONED ONE (1) WEEK.

AN ORDINANCE CHANGING THE ZONING OF A PORTION OF TRACT 7D, FIRST SUPPLEMENTAL MAP OF PARKLAND ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-4 (RESIDENTIAL) TO A-1 (APARTMENT) AND IMPOSING A CONDITION. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 6001 TRANSMOUNTAIN ROAD. PROPERTY OWNER: DAVID HARRELL. ZON08-00113. (DISTRICT 4) [DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11A.  MAYOR AND COUNCIL: Discussion and action on taking the necessary steps to enable to develop a public-private partnership for the ''Coronado Pocket Park'' project."
   
 

ACTION TAKEN: TO DIRECT STAFF TO TAKE THE NECESSARY STEPS TO ENABLE TO DEVELOP A PUBLIC-PRIVATE PARTNERSHIP FOR THE "CORONADO POCKET PARK" PROJECT.

DISCUSSION AND ACTION ON TAKING THE NECESSARY STEPS TO ENABLE TO DEVELOP A PUBLIC-PRIVATE PARTNERSHIP FOR THE ''CORONADO POCKET PARK'' PROJECT. [REPRESENTATIVE BETO O'ROURKE, (915) 541-4123]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11B.  MAYOR AND COUNCIL: Discussion and action to have a presentation from the City Manager or her designee on the Day Care and the Summer Camp services for children of all ages at Veteran's Park Recreation Facility; to include any further cuts in programs at any Northeast Recreational Facilities. "
   
 

ACTION TAKEN: TO CONTINUE THE SERVICES AS THEY WERE IN THE PAST FOR AGES 6 TO 12 YEARS OLD AT THE VETERAN’S PARK RECREATION FACILITY.

DISCUSSION AND ACTION TO HAVE A PRESENTATION FROM THE CITY MANAGER OR HER DESIGNEE ON THE DAY CARE AND THE SUMMER CAMP SERVICES FOR CHILDREN OF ALL AGES AT VETERAN'S PARK RECREATION FACILITY; TO INCLUDE ANY FURTHER CUTS IN PROGRAMS AT ANY NORTHEAST RECREATIONAL FACILITIES. [REPRESENTATIVE MELINA CASTRO, (915) 541-4400]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: EX1.  MOMAR, L.P. vs. the City of El Paso; Cause No. 2007-4830. (551.071) "
   
 

ACTION TAKEN: MOTION MADE BY MAYOR PRO TEMPORE BYRD, SECONDED BY REPRESENTATIVE LILLY, AND CARRIED THAT THE CITY ATTORNEY’S OFFICE BE AUTHORIZED TO TAKE ANY AND ALL ACTION TO PROTECT THE CITY’S INTEREST AND POSITION, BOTH AFFIRMATIVE AND DEFENSIVE, INCLUDING ENGAGING IN NEGOTIATIONS FOR SETTLEMENT, SETTLEMENT AUTHORIZATION, TO NEGOTIATE SETTLEMENT AGREEMENT AND SIGN ALL DOCUMENTS TO RESOLVE THE LAWSUIT STYLED MOMAR, L.P. VS. THE CITY OF EL PASO; CAUSE NO. 2007-4830.

MOMAR, L.P. VS. THE CITY OF EL PASO; CAUSE NO. 2007-4830. (551.071)

[CITY ATTORNEY'S OFFICE, KARLA M. NIEMAN, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin ABSTAIN
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: SPECIAL MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: REGULAR MASS TRANSIT DEPARTMENT BOARD MEETING OF MAY 12, 2009 AND THE SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING OF MAY 19, 2009.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR MASS TRANSIT DEPARTMENT BOARD MEETING OF MAY 12, 2009 AND THE SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING OF MAY 19, 2009. (SUN METRO, JAY BANASIAK, (915) 533-1220) (ACTION 09-50)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS (ACTION 09-51)

NO ACTION WAS TAKEN

"MTB3. DISCUSSION AND ACTION TO CANCEL THE REGULARLY SCHEDULED JUNE 9, 2009 MASS TRANSIT BOARD MEETING.

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION TO CANCEL THE REGULARLY SCHEDULED JUNE 9, 2009 MASS TRANSIT BOARD MEETING. (SUN METRO, JAY BANASIAK, (915) 533-1220). (ACTION 09-52)

"MTB4A. RESOLUTION: THAT THE CHAIRMAN OF THE MASS TRANSIT DEPARTMENT BOARD BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT WITH THE COUNTY OF EL PASO, TEXAS TO PROVIDE SUN METRO BUS SERVICE INTO VARIOUS PARTS OF THE COUNTY, AT NO EXPENSE TO THE CITY OF EL PASO.

ACTION TAKEN: APPROVED

THAT THE CHAIRMAN OF THE MASS TRANSIT DEPARTMENT BOARD BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT WITH THE COUNTY OF EL PASO, TEXAS TO PROVIDE SUN METRO BUS SERVICE INTO VARIOUS PARTS OF THE COUNTY, AT NO EXPENSE TO THE CITY OF EL PASO. (SUN METRO, JAY BANASIAK, (915) 533-1220). (ACTION 09-53)

"MTB4B. RESOLUTION: THAT THE MASS TRANSIT DEPARTMENT BOARD APPROVES THE ORAL EXTENSION OF THE AGREEMENT, AND SUCH RATIFICATION AND APPROVAL SHALL BE IN EFFECT FOR THE PERIOD FROM DECEMBER 1, 2008 THROUGH JUNE 30, 2009, OR UNTIL SUCH TIME AS A NEW AGREEMENT IS ENTERED INTO BY THE ACTION OF THE RESPECTIVE GOVERNING BODIES IN THE APPROPRIATE MANNER PRESCRIBED BY LAW, WHICHEVER IS LATER.

ACTION TAKEN: APPROVED

THAT THE MASS TRANSIT DEPARTMENT BOARD APPROVES THE ORAL EXTENSION OF THE AGREEMENT, AND SUCH RATIFICATION AND APPROVAL SHALL BE IN EFFECT FOR THE PERIOD FROM DECEMBER 1, 2008 THROUGH JUNE 30, 2009, OR UNTIL SUCH TIME AS A NEW AGREEMENT IS ENTERED INTO BY THE ACTION OF THE RESPECTIVE GOVERNING BODIES IN THE APPROPRIATE MANNER PRESCRIBED BY LAW, WHICHEVER IS LATER. (SUN METRO, JAY BANASIAK, (915) 533-1220). (ACTION 09-54)

"MTB5. BOARD APPOINTMENT: SUZANNE FABIAN AS AN ALTERNATE MEMBER TO THE CITIZENS ADVISORY COMMITTEE FOR THE MASS TRANSIT DEPARTMENT BOARD.

ACTION TAKEN: DELETED

SUZANNE FABIAN AS AN ALTERNATE MEMBER TO THE CITIZENS ADVISORY COMMITTEE FOR THE MASS TRANSIT DEPARTMENT BOARD. (ACTION 09-55)

"MTB6A. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-191 (NEW ALTERNATORS) TO PEARLAND ALTERNATOR COMPANY, INC. AND FMH MATERIAL HANDLING SOLUTIONS, INC.

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-191 (NEW ALTERNATORS) TO PEARLAND ALTERNATOR COMPANY, INC. AND FMH MATERIAL HANDLING SOLUTIONS, INC. FOR A TOTAL ESTIMATED AWARD OF $280,797.60. (ACTION 09-56)

DEPARTMENT: MASS TRANSIT / SUN METRO

AWARD TO VENDOR 1: PEARLAND ALTERNATOR COMPANY, INC., PEARLAND, TX

ITEM: 1 AND 2

OPTION: TWO YEARS

ANNUAL ESTIMATED AWARD: $41,999.20

AWARD TO VENDOR 2: FMH MATERIAL HANDLING SOLUTIONS, INC., EL PASO, TX

ITEM: 3

ANNUAL ESTIMATED AWARD: $51,600.00

ACCOUNT NO. 60600015-503118-40348

FUNDING SOURCE: INVENTORY PURCHASES, SUN METRO INVENTORY

TOTAL ESTIMATED AWARD: $280,797.60 (THREE YEAR TOTAL)

DISTRICTS: ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MASS TRANSIT/SUN METRO RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

"MTB6B. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-156 (AIR & FLUID FILTER ELEMENTS) TO DIRECT MACHINERY OUTLET, INC.; MUNCIE RECLAMATION & SUPPLY DBA MUNCIE TRANSIT SUPPLY; NEW FLYER INDUSTRIES CANADA ULC; NORTH AMERICAN BUS INDUSTRIES, INC.; SIERRA MACHINERY, INC.; STAFFORD PERFORMANCE, INC. DBA CAR PARTS MACHINE SHOP; TRUCK ENTERPRISES, INC.; UNI-SELECT USA INC. DBA MAIN AUTO PARTS AND USD, INC.

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-156 (AIR & FLUID FILTER ELEMENTS) TO DIRECT MACHINERY OUTLET, INC.; MUNCIE RECLAMATION & SUPPLY DBA MUNCIE TRANSIT SUPPLY; NEW FLYER INDUSTRIES CANADA ULC; NORTH AMERICAN BUS INDUSTRIES, INC.; SIERRA MACHINERY, INC.; STAFFORD PERFORMANCE, INC. DBA CAR PARTS MACHINE SHOP; TRUCK ENTERPRISES, INC.; UNI-SELECT USA INC. DBA MAIN AUTO PARTS AND USD, INC. FOR A TOTAL ESTIMATED AWARD OF $323,266.11. (ACTION 09-57)

DEPARTMENT: MASS TRANSIT / SUN METRO

AWARD TO VENDOR 1: DIRECT MACHINERY OUTLET, INC., JESSUP, MD

ITEM: GROUP I, ITEMS 28, 29, 46, 51, 77

OPTION: ONE YEAR

ANNUAL ESTIMATED AWARD: $492.38

AWARD TO VENDOR 2: MUNCIE RECLAMATION & SUPPLY DBA MUNCIE TRANSIT SUPPLY, MUNCIE, IN

ITEM: GROUP I, ITEMS 4, 17, 54, 75, 76, 78, 82

GROUP II, ITEMS 1, 2

ANNUAL ESTIMATED AWARD: $4,318.10

AWARD TO VENDOR 3: NEW FLYER INDUSTRIES CANADA ULC, WINNIPEG, MANITOBA, CANADA

ITEM: GROUP I, ITEMS 2, 3, 14, 32, 74, 83, 84

ANNUAL ESTIMATED AWARD: $28,448.45

AWARD TO VENDOR 4: NORTH AMERICAN BUS INDUSTRIES, INC., DELAWARE, OH

ITEM: GROUP I, ITEMS 63, 79, 89

ANNUAL ESTIMATED AWARD: $4,355.60

AWARD TO VENDOR 5: SIERRA MACHINERY, INC., EL PASO, TX

ITEM: GROUP I, ITEMS 11, 13, 16, 18, 21, 26, 38, 41, 47, 48, 55, 57, 58, 60, 62, 64, 69, 70

ANNUAL ESTIMATED AWARD: $29,567.42

AWARD TO VENDOR 6: STAFFORD PERFORMANCE, INC. DBA CAR PARTS MACHINE SHOP, EL PASO, TX

ITEM: GROUP I, ITEMS 5, 10, 19, 20, 22, 23, 24, 25, 27, 30, 31, 35, 36, 37, 42, 44, 45, 49, 52, 53, 56, 59, 66, 67, 87

ANNUAL ESTIMATED AWARD: $33,206.79

AWARD TO VENDOR 7: TRUCK ENTERPRISES, INC., EL PASO, TX

ITEM: GROUP I, ITEM 15

OPTION: TWO YEARS

ANNUAL ESTIMATED AWARD: $281.25

AWARD TO VENDOR 8: UNI-SELECT USA INC. DBA MAIN AUTO PARTS, EL PASO, TX

ITEM: GROUP I, ITEMS 1, 6, 7, 8, 9, 12, 33, 40, 43, 50, 61, 65, 68, 72, 81, 86, 88

ANNUAL ESTIMATED AWARD: $4,793.18

AWARD TO VENDOR 9: USD, INC., EL PASO, TX

ITEM: GROUP I, ITEMS 34, 39, 71, 73

ANNUAL ESTIMATED AWARD: $2,292.20

ACCOUNT NO. 60600015-503118-40348

FUNDING SOURCE: INVENTORY PURCHASES, SUN METRO INVENTORY

TOTAL ESTIMATED AWARD: $323,266.11 (THREE YEAR TOTAL)

DISTRICTS: ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MASS TRANSIT/SUN METRO RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

"MTB6C. PURCHASING REQUEST TO ISSUE PURCHASE ORDER: TO TRAPEZE SOFTWARE GROUP THE SOLE SOURCE PROVIDER FOR TRAPEZE PASS-IVR AND PASS-WEB.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO TRAPEZE SOFTWARE GROUP THE SOLE SOURCE PROVIDER FOR TRAPEZE PASS-IVR AND PASS-WEB. TRAPEZE SOFTWARE GROUP IS THE CURRENT PROVIDER OF SUN METRO'S SCHEDULING, DISPATCHING, ROUTE PLANNING, RUN CUTTING, AND GOOGLE INTERFACE SOFTWARE. THE ESTIMATED EXPENDITURE IS $251,099.00. (ACTION 09-58)

DEPARTMENT: MASS TRANSIT / SUN METRO

ACCOUNT NO.: 60600012 - 508010 - 11813 - TX-37-X068

FUNDING SOURCE: SUN METRO CAPITAL GRANTS/DATA PROCESSING EQUIPMENT

TOTAL ESTIMATED AWARD: $251,099.00

SOLE SOURCE NO.: 2009-237

DISTRICTS: ALL



CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

"MTB6D. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO ADVANCED SECURITY CONTRACTORS, INC., FOR THE INSTALLATION OF VIDEO SECURITY CAMERA SYSTEMS AT SUN METRO'S MISSION VALLEY, GLORY ROAD, AND WESTSIDE TRANSFER CENTERS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO ADVANCED SECURITY CONTRACTORS, INC., FOR THE INSTALLATION OF VIDEO SECURITY CAMERA SYSTEMS AT SUN METRO'S MISSION VALLEY, GLORY ROAD, AND WESTSIDE TRANSFER CENTERS. ADVANCED SECURITY CONTRACTORS, INC. IS THE SOLE SOURCE CERTIFIED DEALER AND REPAIR CENTER FOR I3DVR CLOSED CIRCUIT TV SYSTEM, AND CURRENT PROVIDER OF SECURITY SYSTEMS INSTALLED IN CARIOUS CITY BUILDINGS. ESTIMATED EXPENDITURE IS $282,530.06. (ACTION 09-59)

DEPARTMENT: MASS TRANSIT / SUN METRO

ACCOUNT NO.: 60600011 - VARIOUS ACCOUNTS, FUNDS, AND PROJECTS

FUNDING SOURCE: SUN METRO CAPITAL GRANTS- FTA GRANTS TX-90-X390, TX-90-X662, TX-90-X691, TX-90-X718, TX-90-X774

TOTAL ESTIMATED AWARD: $282,530.06

SOLE SOURCE NO.: 2009-238

DISTRICTS: 1, 7, AND 8

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES (TIE BREAKER)

   
Item: MTB6E.  PURCHASING REQUEST TO ISSUE PURCHASE ORDER: Discussion and action on the rejection of all bids for Solicitation 2009-146R (Food Beverage & Retail Concessions) as recommended by Financial Services, Purchasing Division and Sun Metro Departments because the Respondent's proposal did not meet the minimum requirements of the solicitation because no minimum annual guarantee was proposed. "
   
 

ACTION TAKEN: REJECTED

DISCUSSION AND ACTION ON THE REJECTION OF ALL BIDS FOR SOLICITATION 2009-146R (FOOD BEVERAGE & RETAIL CONCESSIONS) AS RECOMMENDED BY FINANCIAL SERVICES, PURCHASING DIVISION AND SUN METRO DEPARTMENTS BECAUSE THE RESPONDENT'S PROPOSAL DID NOT MEET THE MINIMUM REQUIREMENTS OF THE SOLICITATION BECAUSE NO MINIMUM ANNUAL GUARANTEE WAS PROPOSED. THE DESIGN CHANGES REQUESTED BY THE RESPONDENT IN THE PROPOSAL ARE COST PROHIBITIVE AND THE RESPONDENT VIOLATED THE CONE OF SILENCE BY VISITING THE DOWNTOWN TRANSFER CENTER CONSTRUCTION SITE DISRUPTING THE CONTRACTOR'S ACTIVITIES. (ACTION 09-60)

DISTRICT: 8

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana ABSTAIN
6 Rep. Holguin NO
7 Rep. S. Ortega NO
8 Rep. O'Rourke YES
- Mayor Cook YES

   
Item: MTB7.  OTHER BIDS, CONTRACTS, PROCUREMENTS: Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to exercise the City's option Part B to purchase an additional sixteen (16) engine retro-fits from Cummins Rocky Mountain referencing Solicitation No. 2008-154 "
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION PART B TO PURCHASE AN ADDITIONAL SIXTEEN (16) ENGINE RETRO-FITS FROM CUMMINS ROCKY MOUNTAIN REFERENCING SOLICITATION NO. 2008-154 (ENGINE RETRO-FIT FOR 2004 NEW FLYER BUS) PURSUANT TO THE PROVISIONS TO AN AWARD APPROVED BY MASS TRANSIT BOARD ON JUNE 10, 2008. (ACTION 09-61)

DEPARTMENT: MASS TRANSIT / SUN METRO

ACCOUNT NO.: 60600006 - 508006 - 40345

FUNDING SOURCE: TRANSIT MAINTENANCE- VEHICULAR EQUIPMENT- SUN METRO OPERATIONS

TOTAL ESTIMATED AWARD: $1,305,084.80

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke DID NOT VOTE
- Mayor Cook YES

   
Item: MTB8.  OTHER BIDS, CONTRACTS, PROCUREMENTS: Discussion and action on the award of Solicitation No. 2009-198 (Bus Turbochargers) to Fleetpride, Border International, and Cummins Rocky Mountain, LLC "
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-198 (BUS TURBOCHARGERS) TO FLEETPRIDE, BORDER INTERNATIONAL, AND CUMMINS ROCKY MOUNTAIN, LLC FOR A TOTAL ESTIMATED AWARD OF $561,600.24. (ACTION 09-62)

DEPARTMENT: MASS TRANSIT / SUN METRO

AWARD TO VENDOR 1: FLEETPRIDE, EL PASO, TX

ITEM: 1

OPTION: ONE YEAR

ANNUAL ESTIMATED AWARD: $27,675.00

AWARD TO VENDOR 2: BORDER INTERNATIONAL, EL PASO, TX

ITEM: 2 AND 3

OPTION: ONE YEAR

ANNUAL ESTIMATED AWARD: $123,597.68

AWARD TO VENDOR 2: CUMMINS ROCKY MOUNTAIN, EL PASO, TX

ITEM: 4

ANNUAL ESTIMATED AWARD: $35,927.40

ACCOUNT NO. 60600015-503118-40348

FUNDING SOURCE: INVENTORY PURCHASES, SUN METRO INVENTORY

TOTAL ESTIMATED AWARD: $561,600.24 (THREE YEAR TOTAL)

DISTRICTS: ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MASS TRANSIT/SUN METRO RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, (915) 541-4313

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke DID NOT VOTE
- Mayor Cook YES

   
Item: MTB9.  OTHER BIDS, CONTRACTS, PROCUREMENTS: Discussion and action on the award of Solicitation No. 2009-145 for the Glory Road Transit Terminal to Arrow Building Corp."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-145 FOR THE GLORY ROAD TRANSIT TERMINAL TO ARROW BUILDING CORP. A TOTAL AMOUNT OF $8,994,000.00. (ACTION 09-63)

DEPARTMENT: MASS TRANSIT / SUN METRO

AWARD TO: ARROW BUILDING CORP.

PROJECT: GLORY ROAD TRANSIT TERMINAL

BASE BID: $8,994,000

TOTAL ESTIMATED AWARD: $8,994,000

ACCOUNT NO. 60600011/508027/11711/PCP09MT003

14400100/508027/27265/PCP09MT003

60600011/508027/11702/PCP09MT003

60600011/508027/11703/PCP09MF003

FUNDING SOURCE: $5,318,692.10 AMERICAN RECOVERY & REINVESTMENT ACT (ARRA) $891,093.90 2009 CERTIFICATES OF OBLIGATION

$1,747,123.00 FTA GRANT TX-90-X841

$1,037,091.00 FTA GRANT TX-95-X015

DISTRICT: 8



ARROW BUILDING CORP. WAS SELECTED BY THE MASS TRANSIT DEPARTMENT BOARD AS THE HIGHEST RANKED PROPOSAL AND CITY STAFF HAS NEGOTIATED A CONTRACT THAT PROVIDES THE BEST VALUE TO THE MASS TRANSIT DEPARTMENT OF THE CITY OF EL PASO.

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000.00 PER NUMBERED CHANGE ORDER WITHOUT FURTHER AUTHORIZATION BY THE MASS TRANSIT BOARD.

THIS IS A LUMP-SUM CONTRACT.

THE ENGINEERING AND MASS TRANSIT/SUN METRO DEPARTMENTS RECOMMEND AWARD TO THE OFFER WHO SUBMITTED THE HIGHEST RANKED PROPOSAL.

CONTACT PERSON: R. ALAN SHUBERT, ENGINEERING, (915) 541-4423

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke DID NOT VOTE
- Mayor Cook YES

   
Item: MTB10.  COMPETITIVE SEALED PROPOSAL: Discussion and action that the City be authorized to enter into negotiations with Vistacon, Inc. who submitted the highest ranked proposal for the Mission Valley Transit Terminal project, as per recommendations from the Engineering Department and Sun Metro. "
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION THAT THE CITY BE AUTHORIZED TO ENTER INTO NEGOTIATIONS WITH VISTACON, INC. WHO SUBMITTED THE HIGHEST RANKED PROPOSAL FOR THE MISSION VALLEY TRANSIT TERMINAL PROJECT, AS PER RECOMMENDATIONS FROM THE ENGINEERING DEPARTMENT AND SUN METRO. THIS PROJECT WAS BID AS A COMPETITIVE SEALED PROPOSAL AND THE STATUTE ALLOWS CONTRACT NEGOTIATIONS REGARDING THE SCOPE AND PRICE OF A PROJECT WITH THE SELECTED OFFEROR. (ACTION 09-64)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011/508027/11629/G600405

FUNDING SOURCE: FTA GRANT TX-90-X606 AND 2009 CERTIFICATES OF OBLIGATION

PROPOSAL NO.: 2009-200

DISTRICT: 7

CONTACT PERSON: R. ALAN SHUBERT, ENGINEERING, (915) 541-4423

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke DID NOT VOTE
- Mayor Cook YES

   
Item: MTB11.  OTHER BUSINESS: Presentation and discussion of R.W. Beck's Cost-Benefit Analysis for Sun Metro CNG/LNG supply."
   
 

NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION OF R.W. BECK'S COST-BENEFIT ANALYSIS FOR SUN METRO CNG/LNG SUPPLY. (ACTION 09-65)

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: MTB12.  OTHER BUSINESS: Discussion and action on a resolution authorizing the Mass Transit Department (Sun Metro) to provide free fares for all customers on the earth friendly ozone alert ''Mystery Bus'', which will be utilized on various routes throughout the City of El Paso on Thursday, June 18, 2009 from 6:00 am to 6:00 pm in conjunction with Dump the Pump Day. "
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON A RESOLUTION AUTHORIZING THE MASS TRANSIT DEPARTMENT (SUN METRO) TO PROVIDE FREE FARES FOR ALL CUSTOMERS ON THE EARTH FRIENDLY OZONE ALERT ''MYSTERY BUS'', WHICH WILL BE UTILIZED ON VARIOUS ROUTES THROUGHOUT THE CITY OF EL PASO ON THURSDAY, JUNE 18, 2009 FROM 6:00 AM TO 6:00 PM IN CONJUNCTION WITH DUMP THE PUMP DAY. (ACTION 09-66)

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd DID NOT VOTE
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES

   
Item: MTB13.  OTHER BUSINESS: Discussion and action on the procurement of 2009 JARC (Job Access and Reverse Commute) and New Freedom funds for the City of El Paso. "
   
 

NO ACTION WAS TAKEN

DISCUSSION AND ACTION ON THE PROCUREMENT OF 2009 JARC (JOB ACCESS AND REVERSE COMMUTE) AND NEW FREEDOM FUNDS FOR THE CITY OF EL PASO. (CITY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3, (915) 541-4572) (ACTION 09-67)

   
Votes:

DISTRICT

OFFICIAL

VOTE



 
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