MUNICIPAL CLERK

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

 

Agenda: CITY COUNCIL AND SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 4/28/2009
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF APRIL 21, 2009, AND THE SPECIAL CITY COUNCIL MEETINGS OF APRIL 15, 2009, (JOINT CITY COUNCIL MEETING WITH LAS CRUCES) AND APRIL 20, 2009, (ETHICS REVIEW COMMISSION ORDINANCE).

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF APRIL 21, 2009, AND THE SPECIAL CITY COUNCIL MEETINGS OF APRIL 15, 2009, (JOINT CITY COUNCIL MEETING WITH LAS CRUCES) AND APRIL 20, 2009, (ETHICS REVIEW COMMISSION ORDINANCE).

[MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SECOND AMENDMENT TO CONCESSION AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND INTERSPACE AIRPORT ADVERTISING

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SECOND AMENDMENT TO CONCESSION AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND INTERSPACE AIRPORT ADVERTISING TO EXERCISE THE CITY'S SECOND OPTION TO EXTEND THE CONCESSION AGREEMENT FOR AN ADDITIONAL TERM OF FIVE YEARS COMMENCING JULY 15, 2009, AND ENDING JULY 14, 2014. (ALL DISTRICTS) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3B. RESOLUTION: PLACING A CONDEMNATION LIEN ON THE FOLLOWING PROPERTY 615 ARIZONA AVENUE

ACTION TAKEN: APPROVED

PLACING A CONDEMNATION LIEN ON THE FOLLOWING PROPERTY (LEGAL DESCRIPTION ON FILE WITH THE CITY CLERK) AND IN THE FOLLOWING AMOUNT FOR WORK PERFORMED BY THE CITY PURSUANT TO SECTION 18.50 (UNSAFE STRUCTURES AND CONDITIONS) OF THE EL PASO CITY CODE:

615 ARIZONA AVENUE $8,393.16 LAURIANO AND MARIA DE JESÚS RODRIGUEZ

(DISTRICT 8) [DEVELOPMENT SERVICES, VICTOR Q. TORRES, (915) 541-4557]

"3C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND GILLIG-STACEY INVESTMENTS, LLC FOR THE PURCHASE OF THE FOLLOWING PROPERTY FOR $23,000: LOTS 7 AND 8, BLOCK 24, LINCOLN PARK ADDITION, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, COMMONLY KNOWN AS 410 RADFORD STREET

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND GILLIG-STACEY INVESTMENTS, LLC FOR THE PURCHASE OF THE FOLLOWING PROPERTY FOR $23,000: LOTS 7 AND 8, BLOCK 24, LINCOLN PARK ADDITION, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF ON FILE IN VOLUME 13, PAGE 63, PLAT RECORDS OF EL PASO COUNTY, TEXAS, COMMONLY KNOWN AS 410 RADFORD STREET, EL PASO, EL PASO COUNTY, TEXAS. PROJECT #: PSTM06PW556; FUND: 27264; DEPARTMENT: 14200500; ACCOUNT: 508000. (DISTRICT 3) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3D. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND ACCEPT FROM JOE L. GUZMAN AND MANUELA GUZMAN THE FOLLOWING EASEMENTS FOR A TOTAL AMOUNT OF $9,046.00, WHICH EASEMENTS ARE NEEDED FOR THE BOWEN DRIVE SUBSURFACE STORM DRAINAGE SYSTEM AND RETENTION POND PROJECT:

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND ACCEPT FROM JOE L. GUZMAN AND MANUELA GUZMAN THE FOLLOWING EASEMENTS FOR A TOTAL AMOUNT OF $9,046.00, WHICH EASEMENTS ARE NEEDED FOR THE BOWEN DRIVE SUBSURFACE STORM DRAINAGE SYSTEM AND RETENTION POND PROJECT: A) A DRAINAGE EASEMENT FOR A 0.0310 ACRE PARCEL OF LAND, MORE OR LESS OUT OF A PORTION OF TRACT 18-E, BLOCK 29, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY TEXAS; AND B) A TEMPORARY CONSTRUCTION EASEMENT WITHIN A PORTION OF TRACT 18-E, BLOCK 29, YSLETA GRANT, EL PASO, EL PASO COUNTY, TEXAS. PROJECT #: PCP06FC002D; FUND: 27263; DEPARTMENT: 99331117; ACCOUNT: 508000. (DISTRICT 7) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3E. RESOLUTION: SOLID WASTE LIENS

ACTION TAKEN: APPROVED

THAT THE SOLID WASTE LIENS ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED. (SEE ATTACHMENT A) (DISTRICTS 1, 3, 4, 5, 6, AND 7)

[ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

ATTACHMENT A

SOLID WASTE LIENS

APRIL 28, 2009

5972 CARTAGENA $380.14 CANTERA HOMES

(DISTRICT 1)

215 CORONADO $339.69 CARLOS ROJAS

(DISTRICT 3)

10044 KEYSTONE $153.25 ANDY CHAN

(DISTRICT 4)

11359 LAKE ONTARIO DRIVE $205.32 LARRY E. BARRAGAN

(DISTRICT 5)

9349 CARNES $352.54 CARLA MORALES

(DISTRICT 6)

424 JOSEPH STREET $250.51 GONZALEZ REVOCABLE TRUST ES

(DISTRICT 7)

319 MILTON $1,029.91 JAIME S. & OTILIA B. QUINTANA

(DISTRICT 7)

8161 VALLEY VIEW DRIVE $586.90 BEATRIZ A. DEARO

(DISTRICT 7)

"3F. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY G.O.T. SUPPLY, INC. OF EL PASO, TEXAS, THAT THE CITY IS TERMINATING CONTRACT NO. 2004-237

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY G.O.T. SUPPLY, INC. OF EL PASO, TEXAS, THAT THE CITY IS TERMINATING CONTRACT NO. 2004-237 PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C 18A OF THE CONTRACT CLAUSES DUE TO CONVENIENCE AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF APRIL 28, 2009.

(ALL DISTRICTS) [FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"3G. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY BARNETT HARLEY-DAVIDSON OF EL PASO, TEXAS, THAT THE CITY IS TERMINATING CONTRACT NO. 2008-157

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY BARNETT HARLEY-DAVIDSON OF EL PASO, TEXAS, THAT THE CITY IS TERMINATING CONTRACT NO. 2008-157 FOR DEFAULT PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C 18B OF THE CONTRACT CLAUSES DUE TO CONTRACTOR'S DEFAULT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF APRIL 28, 2009. (ALL DISTRICTS)

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"3H. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND SUBMIT A GRANT APPLICATION FORM AND OTHER RELATED DOCUMENTS FOR THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES' INTERLOCAL IMMUNIZATION PROGRAM

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND SUBMIT A GRANT APPLICATION FORM AND OTHER RELATED DOCUMENTS FOR THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES' INTERLOCAL IMMUNIZATION PROGRAM IN THE AMOUNT OF $787,791.79 FOR THE PERIOD OF SEPTEMBER 1, 2009, THROUGH AUGUST 31, 2010, TO CONDUCT ACTIVITIES THROUGH THE CITY OF EL PASO DEPARTMENT OF PUBLIC HEALTH TO RAISE VACCINE COVERAGE IN EL PASO. MATCHING FUNDS ARE REQUIRED IN THE AMOUNT OF $268,899.61. THE CITY MANAGER IS AUTHORIZED TO APPROVE NECESSARY BUDGET TRANSFERS TO DESIGNATE THE REQUIRED MATCHING FUNDS. (ALL DISTRICTS) [PUBLIC HEALTH, ANGELA MORA, (915) 771-5706]

"4A. BOARD RE-APPOINTMENT: ESTRELLA ESCOBAR TO THE CULTURAL AFFAIRS ADVISORY BOARD

ACTION TAKEN: RE-APPOINTED

ESTRELLA ESCOBAR TO THE CULTURAL AFFAIRS ADVISORY BOARD BY MAYOR JOHN F. COOK. [MAYOR JOHN F. COOK, (915) 541-4145]

"4B. BOARD RE-APPOINTMENT: JOHN RAYBORN TO THE CITY PLAN COMMISSION

ACTION TAKEN: RE-APPOINTED

JOHN RAYBORN TO THE CITY PLAN COMMISSION BY MAYOR JOHN F. COOK.

[MAYOR JOHN F. COOK, (915) 541-4145]

"5A. BOARD APPOINTMENT: VALLARIE ENRIQUEZ TO THE ART MUSEUM ADVISORY BOARD

ACTION TAKEN: APPOINTED

VALLARIE ENRIQUEZ TO THE ART MUSEUM ADVISORY BOARD BY MAYOR JOHN F. COOK. [MAYOR JOHN F. COOK, (915) 541-4145]

"5B. BOARD APPOINTMENT: JAIME ABEYTIA TO THE COMPLETE COUNT COMMITTEE

ACTION TAKEN: APPOINTED

JAIME ABEYTIA TO THE COMPLETE COUNT COMMITTEE BY REPRESENTATIVE RACHEL QUINTANA. [REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701]

"6A. NOTICE OF CAMPAIGN CONTRIBUTIONS: RECEIPT OF CAMPAIGN CONTRIBUTIONS BY REPRESENTATIVE MELINA CASTRO

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE: RECEIPT OF CAMPAIGN CONTRIBUTIONS BY REPRESENTATIVE MELINA CASTRO, ON APRIL 2009 IN THE AMOUNT OF $500 FROM JU-HSIEN; ON APRIL 2009 IN THE AMOUNT OF $500 FROM HSIN SHEN HSU; ON APRIL 2009 IN THE AMOUNT OF $500 FROM EL PASO SHERIFFS ASSOCIATION; ON APRIL 2009 IN THE AMOUNT OF $750 FROM THE EL PASO ASSOCIATION OF FIREFIGHTERS; ON APRIL 2009 IN THE AMOUNT OF $500 FROM STANLEY P. JOBE; AND ON APRIL 2009 IN THE AMOUNT OF $500 FROM DAVID FULLER. [REPRESENTATIVE MELINA CASTRO, (915) 541-4400]

"6B. NOTICE OF CAMPAIGN CONTRIBUTIONS: RECEIPT OF CAMPAIGN CONTRIBUTION BY REPRESENTATIVE SUSIE BYRD

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE: RECEIPT OF CAMPAIGN CONTRIBUTION BY REPRESENTATIVE SUSIE BYRD ON APRIL 17, 2009 IN THE AMOUNT OF $500 FROM MICHAEL GIBSON AND $500 FROM PAULINE DOW; AND ON APRIL 19, 2009 IN THE AMOUNT OF $500 FROM L. FREDERICK FRANCIS.

[REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

"7A. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO INX, INC., A STATE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACTOR UNDER DIR STATE CONTRACT DIR-SDD-239, FOR SMARTNET SUPPORTS WITH UPGRADES.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO INX, INC., A STATE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACTOR UNDER DIR STATE CONTRACT DIR-SDD-239, IN THE AMOUNT OF $88,166.67 FOR SMARTNET SUPPORTS WITH UPGRADES. PARTICIPATION BY THE CITY OF EL PASO IN THE DIR PROGRAM WAS APPROVED BY MAYOR AND COUNCIL ON FEBRUARY 27, 2007.

DEPARTMENT: INFORMATION TECHNOLOGY

ACCOUNT NO.: 39010351 - 502229 - 01101

FUNDING SOURCE: INFORMATION SERVICES, OFFICE EQUIPMENT MAINTENANCE, GOVERNMENT OPERATIONS

TOTAL ESTIMATED AWARD: $88,166.67

REFERENCE NO.: 2009-196

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"7B. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO MOTOROLA, INC., THE H-GAC CONTRACTOR UNDER CONTRACT NO. RA01-08 FOR MOTOROLA RADIO REPAIR BANK FOR MAINTENANCE OF ALL PUBLIC SAFETY AND TRANSIT VOICE AND DATA RADIO SUBSCRIBER UNITS.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE PURCHASE ORDER TO MOTOROLA, INC., THE H-GAC CONTRACTOR UNDER CONTRACT NO. RA01-08 FOR MOTOROLA RADIO REPAIR BANK FOR MAINTENANCE OF ALL PUBLIC SAFETY AND TRANSIT VOICE AND DATA RADIO SUBSCRIBER UNITS. TOTAL ESTIMATED AMOUNT NOT TO EXCEED $120,000.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MAY 8, 2007.

DEPARTMENT: COMMUNICATIONS

ACCOUNT NO.: 39010352-01101-502229

FUNDING SOURCE: TELECOMMUNICATIONS- OPERATING ACCOUNT

TOTAL ESTIMATED AWARD: $120,000

REFERENCE NO.: 2009-207

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"9. OTHER BIDS, CONTRACTS, AND AMENDMENTS: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AMENDMENT NO. 1 TO TASK ORDER NO. 004 BETWEEN THE CITY OF EL PASO AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.

ACTION TAKEN: AWARDED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AMENDMENT NO. 1 TO TASK ORDER NO. 004 BETWEEN THE CITY OF EL PASO AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. TO EXTEND THE PERIOD OF PERFORMANCE TO OCTOBER 31, 2009, FOR PAVEMENT CONDITION SURVEY, PAVEMENT IMAGE PROCESSING, AND PAVEMENT DISTRESS RECORDING PER MASTER AGREEMENT NO. 2006MPA316. (ALL DISTRICTS)

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 8.  BID: The award of Solicitation No. 2009-188 (Bowen Drive Subsurface Storm Drainage System and Retention Pond) to SAAB Site Contractors, L.P."
   
 

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-188 (BOWEN DRIVE SUBSURFACE STORM DRAINAGE SYSTEM AND RETENTION POND) TO SAAB SITE CONTRACTORS, L.P., FOR A TOTAL ESTIMATED AMOUNT OF $253,916.

DEPARTMENT: ENGINEERING

AWARD TO: SAAB SITE CONTRACTORS, L.P.

EL PASO, TX

BASE BID: $188,021

OPTION NO. 1: $65,895

ACCOUNT NO.: 99331117 - 508027 - 27263 - PCP06FC002D

FUNDING SOURCE: 2006 CERTIFICATES OF OBLIGATION

TOTAL ESTIMATED AWARD: $253,916

DISTRICT: 7

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND ENGINEERING RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro DID NOT VOTE
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10.  INTRODUCTION: An Ordinance amending Title 3 (Revenue and Finance) by adding Chapter 3.48 (City Contracting Requirements); and sections thereunder; to establish a process by which potential city contractors must disclose familial relationships with members of the news media. "
   
 

ACTION TAKEN: DELETED

AN ORDINANCE AMENDING TITLE 3 (REVENUE AND FINANCE) BY ADDING CHAPTER 3.48 (CITY CONTRACTING REQUIREMENTS); AND SECTIONS THEREUNDER; TO ESTABLISH A PROCESS BY WHICH POTENTIAL CITY CONTRACTORS MUST DISCLOSE FAMILIAL RELATIONSHIPS WITH MEMBERS OF THE NEWS MEDIA. [REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta NO
4 Rep. Castro YES
5 Rep. Quintana NO
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11A.  FINANCIAL SERVICES: Discussion and action on the award of Solicitation No. 2009-079 for the Westside Transit Terminal to Venegas Engineering Management and Construction, Inc."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-079 FOR THE WESTSIDE TRANSIT TERMINAL TO VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. FOR A TOTAL AMOUNT OF $1,591,964.

DEPARTMENT: MASS TRANSIT/SUN METRO

AWARD TO: VENEGAS ENGINEERING MANAGEMENT AND

CONSTRUCTION, INC.

EL PASO, TX

BASE BID $1,591,964

TOTAL ESTIMATED AWARD: $1,591,964

ACCOUNT NO.: 60600011 - 508027 - 11654 - G600354

[TX 90-X-573]

FUNDING SOURCE: FEDERAL TRANSIT ADMINISTRATION GRANT AND AMERICAN RECOVERY & REINVESTMENT ACT (ARRA)

DISTRICT: 8

VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. WAS SELECTED BY THE MASS TRANSIT DEPARTMENT BOARD AS THE HIGHEST RANKED PROPOSAL AND CITY STAFF HAS NEGOTIATED A CONTRACT THAT PROVIDES THE BEST VALUE TO THE MASS TRANSIT DEPARTMENT OF THE CITY OF EL PASO.

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000.00 PER NUMBERED CHANGE ORDER WITHOUT FURTHER AUTHORIZATION BY THE MASS TRANSIT BOARD.

THIS IS A LUMP-SUM CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES - PURCHASING DIVISION, ENGINEERING, AND MASS TRANSIT/SUN METRO RECOMMEND AWARD TO THE OFFERER WHO SUBMITTED THE HIGHEST RANKED PROPOSAL.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11B.  FINANCIAL SERVICES: Discussion and action on the request for rejection of all bids for Parks Upgrade 2008; Solicitation No. 2009-158 Pebble Hills Park; 2009-160 Central Parks Phase I; 2009-164 Lower Valley Parks; and 2009-165 Northwest Parks; and 2009-166 Northwest and Lower Valley Parks"
   
 

ACTION TAKEN: REJECTED

DISCUSSION AND ACTION ON THE REQUEST FOR REJECTION OF ALL BIDS FOR PARKS UPGRADE 2008; SOLICITATION NO. 2009-158 PEBBLE HILLS PARK; 2009-160 CENTRAL PARKS PHASE I; 2009-164 LOWER VALLEY PARKS; AND 2009-165 NORTHWEST PARKS; AND 2009-166 NORTHWEST AND LOWER VALLEY PARKS, AS RECOMMENDED BY FINANCIAL SERVICES-PURCHASING DIVISION, ENGINEERING AND THE PARKS AND RECREATION DEPARTMENTS, BECAUSE THE PRICING FOR THE PLAYGROUND EQUIPMENT AND SWINGS PORTION OF THE SOLICITATIONS WERE SIGNIFICANTLY HIGHER THAN THE CITY COULD PURCHASE THROUGH VARIOUS COOPERATIVE PURCHASING PROGRAMS. (ALL DISTRICTS)

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11C.  FINANCIAL SERVICES: Discussion and action on the request authorization to purchase equipment and swings from the following cooperative purchasing networks, U.S. Communities Contract Nos. 040377 and 04378 and the Texas Association of School Boards, Inc. (TASB) Buy Board Contract No. 269-07, for bids for Parks Upgrade 2008 Solicitation No. 2009-158 Pebble Hills Park, 2009-160 Central Parks Phase I  (Regular City Council Agenda)
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST AUTHORIZATION TO PURCHASE EQUIPMENT AND SWINGS FROM THE FOLLOWING COOPERATIVE PURCHASING NETWORKS, U.S. COMMUNITIES CONTRACT NOS. 040377 AND 04378 AND THE TEXAS ASSOCIATION OF SCHOOL BOARDS, INC. (TASB) BUY BOARD CONTRACT NO. 269-07, FOR BIDS FOR PARKS UPGRADE 2008 SOLICITATION NO. 2009-158 PEBBLE HILLS PARK, 2009-160 CENTRAL PARKS PHASE I, 2009-164 LOWER VALLEY PARKS, AND 2009-165 NORTHWEST PARKS, 2009-166 NORTHWEST AND LOWER VALLEY PARKS, 2009-174 NORTHEAST PARKS, AND 2009-175 EAST PARKS AS RECOMMENDED BY FINANCIAL SERVICES-PURCHASING DIVISION, ENGINEERING AND THE PARKS AND RECREATION DEPARTMENTS AT THE COST-SAVINGS AMOUNTS LISTED IN ATTACHED RCA.

DEPARTMENT: ENGINEERING

AWARD TO: U.S. COMMUNITIES CONTRACT NO. 040377 -

LANDSCAPE STRUCTURES

U.S. COMMUNITIES CONTRACT NO. 04378 - LITTLE TIKES

TASB CONTRACT NO. 269-07 - THE PLAYWELL GROUP, INC.

ACCOUNT NO.: PCP08PA04-27263-99331117-508027

PCP08PA05-27263-99331117-508027

FUNDING SOURCE: 2006 CERTIFICATES OF OBLIGATION

TOTAL ESTIMATED AWARD: $1,005,633.62

REFERENCE NO.: 2009-210

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 12A.  MAYOR AND COUNCIL: Discussion and action to allow Council and City staff to answer questions that may arise during call to the public during City Council meetings.
   
 

ACTION TAKEN: MOTION FAILED

DISCUSSION AND ACTION TO ALLOW COUNCIL AND CITY STAFF TO ANSWER QUESTIONS THAT MAY ARISE DURING CALL TO THE PUBLIC DURING CITY COUNCIL MEETINGS.

[REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NO
2 Rep. Byrd NO
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega NO
8 Rep. O'Rourke NO
- Mayor Cook NO (TIE BREAKER)

   
Item: 12B.  MAYOR AND COUNCIL: Discussion and action to accept the ''Housing and Transportation Affordability in El Paso'' report.
   
 

NO ACTION WAS TAKEN

DISCUSSION AND ACTION TO ACCEPT THE ''HOUSING AND TRANSPORTATION AFFORDABILITY IN EL PASO'' REPORT. THIS REPORT WAS COMMISSIONED BY THE CITY OF EL PASO, THE EL PASO HOUSING FINANCE CORPORATION AND DISTRICT 2, AND IT WAS PREPARED BY THE CENTER FOR NEIGHBORHOOD TECHNOLOGY. [REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: 13A.  DEVELOPMENT SERVICES: Discussion and action on whether to seek County Commissioners Court potential participation in the dedication, acceptance, and maintenance of parkland within the City of El Paso Extra Territorial Jurisdiction as discussed by the Planning and Development Legislative Review Committee.
   
 

ACTION TAKEN: TO SEEK COUNTY COMMISSIONERS COURT POTENTIAL PARTICIPATION IN THE DEDICATION, ACCEPTANCE, AND MAINTENANCE OF PARKLAND WITHIN THE CITY OF EL PASO EXTRA TERRITORIAL JURISDICTION AS DISCUSSED BY THE PLANNING AND DEVELOPMENT LEGISLATIVE REVIEW COMMITTEE.

DISCUSSION AND ACTION ON WHETHER TO SEEK COUNTY COMMISSIONERS COURT POTENTIAL PARTICIPATION IN THE DEDICATION, ACCEPTANCE, AND MAINTENANCE OF PARKLAND WITHIN THE CITY OF EL PASO EXTRA TERRITORIAL JURISDICTION AS DISCUSSED BY THE PLANNING AND DEVELOPMENT LEGISLATIVE REVIEW COMMITTEE. (ALL DISTRICTS)

[DEVELOPMENT SERVICES/PLANNING, MATHEW MCELROY, (915) 541-4056]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 13B.  DEVELOPMENT SERVICES: Discussion and action on whether to delay pending annexation applications until a new annexation policy is adopted or proceed with processing applications under current policies, such direction being sought by the Planning and Development Legislative Review Committee.
   
 

ACTION TAKEN: TO APPROVE USE OF THE CITY’S EXISTING POLICIES FOR PROCESSING PENDING ANNEXATION APPLICATIONS.

DISCUSSION AND ACTION ON WHETHER TO DELAY PENDING ANNEXATION APPLICATIONS UNTIL A NEW ANNEXATION POLICY IS ADOPTED OR PROCEED WITH PROCESSING APPLICATIONS UNDER CURRENT POLICIES, SUCH DIRECTION BEING SOUGHT BY THE PLANNING AND DEVELOPMENT LEGISLATIVE REVIEW COMMITTEE. (ALL DISTRICTS)

[DEVELOPMENT SERVICES/PLANNING, MATHEW MCELROY, (915) 541-4056]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NO
2 Rep. Byrd NO
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 13C.  DEVELOPMENT SERVICES: Discussion and action on an appeal by Centro Cultural Mexicano Paso del Norte regarding the denial of a Special Privilege License application for a temporary closure of public right-of-way at Virginia Street between Overland Avenue and San Antonio Avenue; and San Antonio Avenue between St. Vrain Street and Virginia Street for less than 24 hours from 3:00 p.m. to 9:00 p.m.,   (Regular City Council Agenda)
   
 

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON AN APPEAL BY CENTRO CULTURAL MEXICANO PASO DEL NORTE REGARDING THE DENIAL OF A SPECIAL PRIVILEGE LICENSE APPLICATION FOR A TEMPORARY CLOSURE OF PUBLIC RIGHT-OF-WAY AT VIRGINIA STREET BETWEEN OVERLAND AVENUE AND SAN ANTONIO AVENUE; AND SAN ANTONIO AVENUE BETWEEN ST. VRAIN STREET AND VIRGINIA STREET FOR LESS THAN 24 HOURS FROM 3:00 P.M. TO 9:00 P.M., TUESDAY, MAY 5, 2009. SPL09-00010 (DISTRICT 8)

[DEVELOPMENT SERVICES, VICTOR Q. TORRES, (915) 541-4557]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: EX1.  Discussion and action on a Resolution authorizing the City Manager to sign an amendment to the contract between the City of El Paso and Paul G. Gosselink, to amend the Scope of Services to increase the compensation amount. (551.071)  (Regular City Council Agenda)
   
 

ACTION TAKEN: MOTION MADE, SECONDED, AND UNANIMOUSLY CARRIED TO DELETE THE ITEM ON DISCUSSION AND ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF EL PASO AND PAUL G. GOSSELINK, TO AMEND THE SCOPE OF SERVICES TO INCREASE THE COMPENSATION AMOUNT. (551.071)

DISCUSSION AND ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF EL PASO AND PAUL G. GOSSELINK, TO AMEND THE SCOPE OF SERVICES TO INCREASE THE COMPENSATION AMOUNT. (551.071)

(ALL DISTRICTS) [CITY ATTORNEY'S OFFICE, JOHN BATOON, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: SPECIAL MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO ADVANCED SECURITY CONTRACTORS, INC., FOR THE INSTALLATION OF A VIDEO SECURITY CAMERA SYSTEM AT SUN METRO'S DOWNTOWN TRANSIT TERMINAL. ADVANCE SECURITY CONTRACTORS, INC.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER(S) TO ADVANCED SECURITY CONTRACTORS, INC., FOR THE INSTALLATION OF A VIDEO SECURITY CAMERA SYSTEM AT SUN METRO'S DOWNTOWN TRANSIT TERMINAL. ADVANCE SECURITY CONTRACTORS, INC. IS THE SOLE SOURCE CERTIFIED DEALER AND REPAIR CENTER FOR I3DVR CLOSED CIRCUIT TV SYSTEM, AND CURRENT PROVIDER OF SECURITY SYSTEMS INSTALLED IN VARIOUS CITY BUILDINGS. ESTIMATED EXPENDITURE IS $84,713.56.

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508008 - 11637 - G600419

FUNDING SOURCE: SUN METRO CAPITAL GRANTS-MAJOR OFFICE EQUIPMENT-FTA GRANT TX-90-X390

TOTAL ESTIMATED AMOUNT: $84,713.56

SOLE SOURCE NO.: 2009-179

DISTRICT: 8

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES (TIE BREAKER)

   
Item: MTB2.  FINANCIAL SERVICES: Discussion and action award of Solicitation No. 2009-079 for the Westside Transit Terminal to Venegas Engineering Management and Construction, Inc."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION AWARD OF SOLICITATION NO. 2009-079 FOR THE WESTSIDE TRANSIT TERMINAL TO VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. FOR A TOTAL AMOUNT OF $1,591,964.00.

DEPARTMENT: MASS TRANSIT / SUN METRO

AWARD TO: VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC.

EL PASO, TX

BASE BID: $1,591,964.00

ACCOUNT NO.: 60600011-508027-11654-G600354 [TX 90-X-573]

FUNDING SOURCE: FEDERAL TRANSIT ADMINISTRATION GRANT AND

AMERICAN RECOVERY & REINVESTMENT ACT (ARRA)

TOTAL ESTIMATED AWARD: $1,591,964.00

DISTRICT(S): 8

VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. WAS SELECTED BY THE MASS TRANSIT DEPARTMENT BOARD AS THE HIGHEST RANKED PROPOSAL AND CITY STAFF HAS NEGOTIATED A CONTRACT THAT PROVIDES THE BEST VALUE TO THE MASS TRANSIT DEPARTMENT OF THE CITY OF EL PASO.

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000.00 PER NUMBERED CHANGE ORDER WITHOUT FURTHER AUTHORIZATION BY THE MASS TRANSIT BOARD.

THIS IS A LUMP-SUM CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES-PURCHASING DIVISION, ENGINEERING AND MASS TRANSIT/SUN METRO RECOMMEND AWARD TO THE OFFEROR WHO SUBMITTED THE HIGHEST RANKED PROPOSAL.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES


 
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