MUNICIPAL CLERK

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

For City Council meetings, the Mayor only votes to break a tie.

 

Agenda: CITY COUNCIL AND MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 4/14/2009
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF APRIL 7, 2009.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF APRIL 7, 2009.

[MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A FIRST AMENDMENT TO PROFESSIONAL SERVICES CONTRACT SOLICITATION NO. 2008-010R

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A FIRST AMENDMENT TO PROFESSIONAL SERVICES CONTRACT SOLICITATION NO. 2008-010R BY AND BETWEEN THE CITY OF EL PASO AND SCIENCE APPLICATIONS INTERNATIONAL CORPORATION (SAIC), TO AMEND THE CONTRACT TO PROVIDE FOR ADDITIONAL SERVICES RELATED TO PUBLIC OUTREACH ACTIVITIES, TO INCREASE THE CONTRACT AWARD BY $35,853.75 FOR PAYMENT OF SAID ADDITIONAL SERVICES RESULTING IN A TOTAL CONTRACT AWARD AMOUNT OF $882,399.32, AND TO EXTEND THE OVERALL PERIOD OF PERFORMANCE AND RECEIPT OF PROJECT DELIVERABLES, AS SPECIFIED IN THE CONTRACT AMENDMENT. ALL COSTS TO BE COVERED BY OFFICE OF ECONOMIC ADJUSTMENT GRANT FUNDS. NO GENERAL FUND IMPACT. (ALL DISTRICTS)

[DEVELOPMENT SERVICES/PLANNING, MATHEW MCELROY, (915) 541-4056]

"3B. RESOLUTION: APPROVING A DETAILED SITE DEVELOPMENT PLAN FOR A PORTION OF LOT 1, BLOCK 1, PUNTO ALEGRE AND A PORTION OF LOT 1, BLOCK 1, MESA HILLS WEST, CITY OF EL PASO, EL PASO COUNTY, TEXAS, 425 MESA HILLS DRIVE. ZON09-00003

ACTION TAKEN: APPROVED

A RESOLUTION APPROVING A DETAILED SITE DEVELOPMENT PLAN FOR A PORTION OF LOT 1, BLOCK 1, PUNTO ALEGRE AND A PORTION OF LOT 1, BLOCK 1, MESA HILLS WEST, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO CONDITIONS IMPOSED BY ORDINANCE NO. 7871. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 425 MESA HILLS DRIVE. PROPERTY OWNERS: LOYMAR PROPERTIES, LLC. ZON09-00003 (DISTRICT 8)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

"3D. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND RAFAEL SOTO, INDIVIDUALLY AND AS INDEPENDENT EXECUTOR OF THE ESTATE OF HORTENSIA O. SOTO, A/K/A HORTENCIA O. SOTO DECEASED, FOR THE PURCHASE OF THE FOLLOWING PROPERTY FOR THE HEALTH ADMINISTRATION BUILDING IMPROVEMENTS, PHASE III PROJECT

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND RAFAEL SOTO, INDIVIDUALLY AND AS INDEPENDENT EXECUTOR OF THE ESTATE OF HORTENSIA O. SOTO, A/K/A HORTENCIA O. SOTO DECEASED, FOR THE PURCHASE OF THE FOLLOWING PROPERTY FOR THE HEALTH ADMINISTRATION BUILDING IMPROVEMENTS, PHASE III PROJECT, FOR $53,000: LOTS 11 AND 12, BLOCK 1, HADLOCK'S SUBURBAN GARDEN, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF ON FILE IN VOLUME 12, PAGE 20, PLAT RECORDS OF EL PASO COUNTY, TEXAS, COMMONLY KNOWN AS 211 COLFAX STREET, EL PASO, EL PASO COUNTY, TEXAS.

PROJECT #: PHE0203; FUND: 60504; DEPARTMENT: 31250204; ACCOUNT: 508000. (DISTRICT 3) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3E. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND ACCEPT FROM JOEL L. GUZMAN AND MANUELA GUZMAN THE FOLLOWING EASEMENTS WHICH ARE NEEDED FOR THE BOWEN DRIVE SUBSURFACE STORM DRAINAGE SYSTEM AND RETENTION POND PROJECT:

ACTION TAKEN: DELETED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND ACCEPT FROM JOEL L. GUZMAN AND MANUELA GUZMAN THE FOLLOWING EASEMENTS WHICH ARE NEEDED FOR THE BOWEN DRIVE SUBSURFACE STORM DRAINAGE SYSTEM AND RETENTION POND PROJECT: A) A DRAINAGE EASEMENT FOR A 0.0310 ACRE PARCEL OF LAND, MORE OR LESS, OUT OF A PORTION OF TRACT 18-E, BLOCK 29, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY TEXAS; AND; B) A TEMPORARY CONSTRUCTION EASEMENT WITHIN A PORTION OF TRACT 18-E, BLOCK 29, YSLETA GRANT, EL PASO, EL PASO COUNTY, TEXAS. PROJECT #: PCP06FC0002D; FUND: 27263; DEPARTMENT: 99331117; ACCOUNT: 508000. (DISTRICT 7) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423] POSTPONED FROM 04-07-09

"3F. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LOCAL PROJECT ADVANCE FUNDING AGREEMENT (LPAFA) BETWEEN THE CITY OF EL PASO AND THE STATE OF TEXAS, ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION. THE SCOPE OF WORK FOR THE AGREEMENT IS THE DESIGN OF BUS RAPID TRANSIT SERVICE FOR U.S. 62/180 (MONTANA STREET).

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LOCAL PROJECT ADVANCE FUNDING AGREEMENT (LPAFA) BETWEEN THE CITY OF EL PASO AND THE STATE OF TEXAS, ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION. THE SCOPE OF WORK FOR THE AGREEMENT IS THE DESIGN OF BUS RAPID TRANSIT SERVICE FOR U.S. 62/180 (MONTANA STREET). (DISTRICT 3 & 5) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3G. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LOCAL PROJECT ADVANCE FUNDING AGREEMENT (LPAFA) BETWEEN THE CITY OF EL PASO AND THE STATE OF TEXAS, ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION. THE SCOPE OF WORK FOR THE AGREEMENT IS THE DESIGN AND CONSTRUCTION OF BUS RAPID TRANSIT SERVICE FOR MESA STREET.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LOCAL PROJECT ADVANCE FUNDING AGREEMENT (LPAFA) BETWEEN THE CITY OF EL PASO AND THE STATE OF TEXAS, ACTING BY AND THROUGH THE TEXAS DEPARTMENT OF TRANSPORTATION. THE SCOPE OF WORK FOR THE AGREEMENT IS THE DESIGN AND CONSTRUCTION OF BUS RAPID TRANSIT SERVICE FOR MESA STREET. (DISTRICT 1 & 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3H. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF EL PASO, TEXAS AND THE HOUSING AUTHORITY OF CITY OF EL PASO, TEXAS WHEREBY THE HOUSING AUTHORITY MAY PURCHASE FUEL UNDER CONTRACT NO. 2008-065 (VEHICLE FUELING OFFSITE) PREVIOUSLY AWARDED BY THE CITY OF EL PASO TO C&R DISTRIBUTING, INC.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF EL PASO, TEXAS AND THE HOUSING AUTHORITY OF CITY OF EL PASO, TEXAS WHEREBY THE HOUSING AUTHORITY MAY PURCHASE FUEL UNDER CONTRACT NO. 2008-065 (VEHICLE FUELING OFFSITE) PREVIOUSLY AWARDED BY THE CITY OF EL PASO TO C&R DISTRIBUTING, INC. (ALL DISTRICTS)

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"4A. BOARD RE-APPOINTMENT: CORA VIESCAS TO THE CIVIL SERVICE COMMISSION

ACTION TAKEN: RE-APPOINTED

CORA VIESCAS TO THE CIVIL SERVICE COMMISSION BY MAYOR JOHN F. COOK.

[MAYOR JOHN F. COOK, (915) 541-4145]

"4B. BOARD RE-APPOINTMENT: GARY L. WILLIAMS TO THE HISTORY MUSEUM BOARD

ACTION TAKEN: RE-APPOINTED

GARY L. WILLIAMS TO THE HISTORY MUSEUM BOARD BY REPRESENTATIVE BETO O'ROURKE, DISTRICT 8. [REPRESENTATIVE BETO O'ROURKE, (915) 541-4123]

"5A. BOARD APPOINTMENT: R. BROOKS VANDIVORT TO THE CITY PLAN COMMISSION

ACTION TAKEN: APPOINTED

R. BROOKS VANDIVORT TO THE CITY PLAN COMMISSION BY REPRESENTATIVE EDDIE HOLGUIN, DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

"5B. BOARD APPOINTMENT: MARCIA TURNER TO THE CIVIL SERVICE COMMISSION

ACTION TAKEN: APPOINTED

MARCIA TURNER TO THE CIVIL SERVICE COMMISSION BY REPRESENTATIVE ANN MORGAN LILLY, DISTRICT 1. [REPRESENTATIVE ANN MORGAN LILLY, (915) 541-4151]

"5C. BOARD APPOINTMENT: RICHARD D. SCHWEIN TO THE COMMITTEE ON BORDER RELATIONS

ACTION TAKEN: APPOINTED

RICHARD D. SCHWEIN TO THE COMMITTEE ON BORDER RELATIONS BY REPRESENTATIVE ANN MORGAN LILLY, DISTRICT 1. [REPRESENTATIVE ANN MORGAN LILLY, (915) 541-4151]

"5D. BOARD APPOINTMENT: BELINDA LUNA TO THE AIRPORT BOARD

ACTION TAKEN: POSTPONED THREE (3) WEEKS.

BELINDA LUNA TO THE AIRPORT BOARD BY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3. [REPRESENTATIVE EMMA ACOSTA, (915) 541-4572]

"5E. BOARD APPOINTMENT: DAVID A. BERCHELMANN III TO THE HISTORY MUSEUM ADVISORY BOARD

ACTION TAKEN: APPOINTED

DAVID A. BERCHELMANN III TO THE HISTORY MUSEUM ADVISORY BOARD BY REPRESENTATIVE RACHEL QUINTANA, DISTRICT 5.

[REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701]

"5F. BOARD APPOINTMENT: DAVID KARLSRUHER TO THE COMPLETE COUNT COMMITTEE

ACTION TAKEN: APPOINTED

DAVID KARLSRUHER TO THE COMPLETE COUNT COMMITTEE BY REPRESENTATIVE ANN MORGAN LILLY, DISTRICT 1. [REPRESENTATIVE ANN MORGAN LILLY, (915) 541-4151]

"5G. BOARD APPOINTMENT: JON LAW TO THE COMPLETE COUNT COMMITTEE

ACTION TAKEN: APPOINTED

JON LAW TO THE COMPLETE COUNT COMMITTEE BY REPRESENTATIVE STEVE ORTEGA, DISTRICT 7. [REPRESENTATIVE STEVE ORTEGA, (915) 541-4108]

"5H. BOARD APPOINTMENT: RICARDO AGUILAR TO THE ZONING BOARD OF ADJUSTMENT

ACTION TAKEN: APPOINTED

RICARDO AGUILAR TO THE ZONING BOARD OF ADJUSTMENT BY REPRESENTATIVE RACHEL QUINTANA, DISTRICT 5. [REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701

"6A. NOTICE OF CAMPAIGN CONTRIBUTIONS: RECEIPT OF CAMPAIGN CONTRIBUTION BY REPRESENTATIVE SUSIE BYRD

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE: RECEIPT OF CAMPAIGN CONTRIBUTION BY REPRESENTATIVE SUSIE BYRD ON MARCH 4, 2009, IN THE AMOUNT OF $500 FROM LINEBARGER GOGGAN BLAIR AND SAMPSON, LLP; ON MARCH 27, 2009, IN THE AMOUNT OF $500 FROM PAUL FOSTER; ON MARCH 31, 2009, IN THE AMOUNT OF $500 FROM NOEL R. ROSENBAUM; AND ON APRIL 2, 2009, IN THE AMOUNT OF $500 FROM RAYMOND J. SNARE. [REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

"6B. NOTICE OF CAMPAIGN CONTRIBUTIONS: RECEIPT OF CAMPAIGN CONTRIBUTIONS BY REPRESENTATIVE STEVE ORTEGA

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE: RECEIPT OF CAMPAIGN CONTRIBUTIONS BY REPRESENTATIVE STEVE ORTEGA ON MARCH 30, 2009, IN THE AMOUNT OF $1,000 FROM THE TEXAS ASSOCIATION OF REALTORS; ON MARCH 31, 2009, IN THE AMOUNT OF $500 FROM J. ROBERT BROWN; AND ON APRIL 8, 2009, IN THE AMOUNT OF $500 FROM THE ELECTRIC POLITICAL INVOLVEMENT COMMITTEE (EPIC).

[REPRESENTATIVE STEVE ORTEGA, (915) 541-4108]

"7A. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: A CHANGE ORDER TO INCREASE CONTRACT BY $232,342.50 REFERENCING CONTRACT 2007-073R (CITY-WIDE ENERGY AND OPERATIONAL SAVINGS PROGRAM) WITH JOHNSON CONTROLS, INC.

ACTION TAKEN: AUTHORIZED

REQUEST THAT A CHANGE ORDER TO INCREASE CONTRACT BY $232,342.50 REFERENCING CONTRACT 2007-073R (CITY-WIDE ENERGY AND OPERATIONAL SAVINGS PROGRAM) WITH JOHNSON CONTROLS, INC. BE APPROVED AND THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO UPGRADE CROSSWALK FIXTURES WITH COUNTDOWN LED PED TECHNOLOGY. THIS PURCHASE ORDER IS PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY CITY COUNCIL ON JULY 15, 2008. (ALL DISTRICTS)

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"7B. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO CHECKPOINT SERVICES INC., A STATE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACTOR UNDER DIR STATE CONTRACT DIR-SDD-890, N AN AMOUNT NOT TO EXCEED $100,000 FOR DELL COMPUTER AND EQUIPMENT PRODUCTS

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE PURCHASE ORDERS TO CHECKPOINT SERVICES INC., A STATE DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACTOR UNDER DIR STATE CONTRACT DIR-SDD-890, IN AN AMOUNT NOT TO EXCEED $100,000 FOR DELL COMPUTER AND EQUIPMENT PRODUCTS FOR VARIOUS CITY DEPARTMENTS AS THE NEED ARISES. PARTICIPATION BY THE CITY OF EL PASO IN THE DIR PROGRAM WAS APPROVED BY CITY COUNCIL ON MARCH 6, 2007.

DEPARTMENT: PURCHASING

ITEM: ALL

ACCOUNT NO.: VARIOUS

FUNDING SOURCE: VARIOUS

TOTAL ESTIMATED AWARD: $100,000

REFERENCE NO.: 2009-195

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 3C.  RESOLUTION: That the City approves the expenditure of additional available funding in the amount of $155,480 to Arrow Building Corporation for additional construction costs of the Downtown Transit Terminal.
   
 

ACTION TAKEN: APPROVED

THAT THE CITY APPROVES THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $155,480 TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COSTS OF THE DOWNTOWN TRANSIT TERMINAL. THIS APPROVAL RATIFIES THE COMPLETED ADDITIONAL LABOR AND MATERIALS FOR REMOVING PREVIOUSLY UNKNOWN CONCRETE FOOTINGS, WALLS, SLABS AND TUNNELS, PROVIDE ADDITIONAL BACKFILL MATERIAL AND OVER EXCAVATE BUILDING PAD AREA FOR THE DOWNTOWN TRANSIT TERMINAL, ADDING NO DAYS OF CONTRACT TIME [CHANGE ORDER NUMBER 1] FOR CONTRACT NUMBER 2009-057. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 1, IS $3,858,480. (60600011/508027/11622/11675/11680/G600359/ G600461/G600461 AND 14400200/508027/27265/PCP09MT001). (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro NO
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 8A.  - 8B. INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:"
   
 

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

8A. AN ORDINANCE CHANGING THE ZONING OF TRACTS 1D-2C, 1D-2A1, BLOCK 35, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM C-1 (COMMERCIAL) TO C-3 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 8450 ALAMEDA AVENUE. PROPERTY OWNERS: MARTIN AND MARIA ISELA ARMENDARIZ. ZON08-00094 (DISTRICT 7)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

8B. AN ORDINANCE CHANGING THE ZONING OF LOTS 9 AND 10, BLOCK 63, EAST EL PASO ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-5 (RESIDENTIAL) TO C-1 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 3015 GATEWAY BOULEVARD WEST. PROPERTY OWNER: MIGUEL A. GARCIA. ZON08-00098 (DISTRICT 8)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

PUBLIC HEARING WILL BE HELD ON MAY 5, 2009, FOR ITEMS 8A - 8B

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M.

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9A.  FINANCIAL SERVICES: Discussion and action on the award of Solicitation No. 2009-123 (Upper Valley Drainage Improvements Phase IB) to Bain Enterprises, LLC d/b/a Bain Construction"
   
 

ACTION TAKEN: TO REJECT ALL BIDS AND TO RE-BID FOR SOLICITATION NO. 2009-123 (UPPER VALLEY DRAINAGE IMPROVEMENTS PHASE IB)

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-123 (UPPER VALLEY DRAINAGE IMPROVEMENTS PHASE IB) TO BAIN ENTERPRISES, LLC D/B/A BAIN CONSTRUCTION FOR A TOTAL ESTIMATED AMOUNT OF $1,417,632.63.

DEPARTMENT: ENGINEERING

AWARD TO: BAIN ENTERPRISES, LLC D/B/A BAIN CONSTRUCTION

HORIZON CITY, TX

BASE BID I: $ 727,096.15

BASE BID II: $ 317,536.48

OPTION 1: $ 373,000.00

TOTAL ESTIMATED AWARD: $1,417,632.63

ACCOUNT NO.: 14200500 - 508027 - 27264 - PSTM06 PW26-0B

FUNDING SOURCE: STORM 2006

DISTRICT: 1

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

WORK UNDER THIS UNIT PRICE CONTRACT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED VALUE AND WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE PROJECT, WHICH ARE IN ACCORDANCE WITH APPLICABLE LAW, DO NOT MAKE CHANGES TO THE PRICES AND ARE WITHIN THE APPROPRIATE BUDGET.

THIS IS A LOW BID, UNIT-PRICE CONTRACT

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND ENGINEERING RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423] POSTPONED FROM 04-07-09

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9B.  FINANCIAL SERVICES: Request that the City be authorized to enter into negotiations with Venegas Engineering Management and Construction, Inc."
   
 

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE CITY BE AUTHORIZED TO ENTER INTO NEGOTIATIONS WITH VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. WHO SUBMITTED THE HIGHEST RANKED PROPOSAL FOR THE WESTSIDE TRANSIT TERMINAL PROJECT, AS PER RECOMMENDATIONS FROM THE ENGINEERING DEPARTMENT AND SUN METRO. THIS PROJECT WAS BID AS A COMPETITIVE SEALED PROPOSAL AND THE STATUTE ALLOWS CONTRACT NEGOTIATIONS REGARDING THE SCOPE AND PRICE OF A PROJECT WITH THE SELECTED OFFEROR.

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508027 - 11654 - G600354 AND 14400200-508027-27265-PCP09MT005 [TX 90-X-573]

FUNDING SOURCE: FEDERAL TRANSIT ADMINISTRATION (FTA) GRANT AND 2009 CERTIFICATES OF OBLIGATION

PROPOSAL NO.: 2009-079

DISTRICT: 8

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro DID NOT VOTE
5 Rep. Quintana YES
6 Rep. Holguin DID NOT VOTE
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 9C.  FINANCIAL SERVICES: Discussion and action on the award of Proposal No. 2009-100 (Cielo Vista Branch Library) to Byers Construction, Inc."
   
 

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF PROPOSAL NO. 2009-100 (CIELO VISTA BRANCH LIBRARY) TO BYERS CONSTRUCTION, INC. FOR A TOTAL ESTIMATED AMOUNT OF $2,040,000.

DEPARTMENT: LIBRARY

AWARD TO: BYERS CONSTRUCTION, INC.

EL PASO, TX

BASE BID: $2,040,000

TOTAL EST. AWARD: $2,040,000

ACCOUNT NO.: 99331117 - 508027 - 27263 - PCP08LI01

31250204 - 508027 - 27503 - PCP08LI01

FUNDING SOURCE: 2006 CERTIFICATES OF OBLIGATION & LAND SALE

DISTRICT: 3

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000 PER NUMBERED CHANGE ORDER WITHOUT FURTHER AUTHORIZATION BY CITY COUNCIL.

THIS IS A LUMP-SUM CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES - PURCHASING DIVISION, ENGINEERING, AND LIBRARY RECOMMEND AWARD TO BYERS CONSTRUCTION, INC. WHO SUBMITTED THE HIGHEST RANKED PROPOSAL. [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro DID NOT VOTE
5 Rep. Quintana YES
6 Rep. Holguin DID NOT VOTE
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10A.  INTRODUCTION AND PUBLIC HEARING - FINANCIAL SERVICES: An Ordinance authorizing the issuance of ''City of El Paso, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2009A'' and resolve matters which are necessary to effectuate said issuance, including a delegation of authority."
   
 

ACTION TAKEN: ADOPTED AS REVISED

AN ORDINANCE AUTHORIZING THE ISSUANCE OF ''CITY OF EL PASO, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2009A'' AND RESOLVE MATTERS WHICH ARE NECESSARY TO EFFECTUATE SAID ISSUANCE, INCLUDING A DELEGATION OF AUTHORITY. (ALL DISTRICTS)

[FINANCIAL AND ADMINISTRATIVE SERVICES, WILLIAM F. STUDER, JR., (915) 541-4215]

[FINANCIAL SERVICES, CARMEN ARRIETA-CANDELARIA, (915) 541-4293]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro NO
5 Rep. Quintana NO
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 10B.  INTRODUCTION AND PUBLIC HEARING - FINANCIAL SERVICES: An Ordinance authorizing the issuance of ''City of El Paso, Texas, General Obligation Refunding Bonds, Series 2009;'' and resolve matters which are necessary to effectuate said issuance, including a delegation of authority
   
 

ACTION TAKEN: ADOPTED AS REVISED

AN ORDINANCE AUTHORIZING THE ISSUANCE OF ''CITY OF EL PASO, TEXAS, GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009;'' AND RESOLVE MATTERS WHICH ARE NECESSARY TO EFFECTUATE SAID ISSUANCE, INCLUDING A DELEGATION OF AUTHORITY, (ALL DISTRICTS)

[FINANCIAL AND ADMINISTRATIVE SERVICES, WILLIAM F. STUDER, JR., (915) 541-4215]

[FINANCIAL SERVICES, CARMEN ARRIETA-CANDELARIA, (915) 541-4293]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro ABSTAIN
5 Rep. Quintana YES
6 Rep. Holguin NO
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11A.  DEVELOPMENT SERVICES: An Ordinance changing the zoning of Lots 15 through 26 and east 15.48 feet of Lot 14, Block 4, Hughes Subdivision of Block 2 of Alameda Acres, City of El Paso, El Paso County, Texas, 5713 and 5717 Welch Street. ZON08-00120"
   
 

ACTION TAKEN: POSTPONED ONE (1) WEEK.

AN ORDINANCE CHANGING THE ZONING OF LOTS 15 THROUGH 26 AND EAST 15.48 FEET OF LOT 14, BLOCK 4, HUGHES SUBDIVISION OF BLOCK 2 OF ALAMEDA ACRES, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-5 (RESIDENTIAL) TO C-4 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 5713 AND 5717 WELCH STREET. APPLICANT: JORGE VALENZUELA. ZON08-00120 (DISTRICT 3) THIS IS AN APPEAL CASE

[DEVELOPMENT SERVICES/PLANNING, ISMAEL SEGOVIA, (915) 541-4027]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11B.  DEVELOPMENT SERVICES: An Ordinance vacating a drainage easement varying in width from 45.41 feet to 48.71 feet, located within a portion of Lot 1, Block 1, Acacia Commercial Park, City of El Paso, El Paso County, Texas. north of Mesa Hills and east of Mesa Street. "
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE VACATING A DRAINAGE EASEMENT VARYING IN WIDTH FROM 45.41 FEET TO 48.71 FEET, LOCATED WITHIN A PORTION OF LOT 1, BLOCK 1, ACACIA COMMERCIAL PARK, CITY OF EL PASO, EL PASO COUNTY, TEXAS. SUBJECT PROPERTY: NORTH OF MESA HILLS AND EAST OF MESA STREET. PROPERTY OWNER: RIVER OAKS PROPERTIES. (DISTRICT 1) [DEVELOPMENT SERVICES/PLANNING, ARTURO RUBIO, (915) 541-4633]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta DID NOT VOTE
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11C.  DEVELOPMENT SERVICES: An Ordinance vacating a portion of Boston Avenue, located between Mesa Street and Oregon Street, in the Alexander Addition, City of El Paso, El Paso County, Texas. east of Oregon Street and west of Mesa Street. "
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE VACATING A PORTION OF BOSTON AVENUE, LOCATED BETWEEN MESA STREET AND OREGON STREET, IN THE ALEXANDER ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS. SUBJECT PROPERTY: EAST OF OREGON STREET AND WEST OF MESA STREET. PROPERTY OWNER: CITY OF EL PASO. (DISTRICT 1)

[DEVELOPMENT SERVICES/PLANNING, RAUL GARCIA, (915) 541-4935]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta DID NOT VOTE
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 11D.  DEVELOPMENT SERVICES: An Ordinance granting a Special Privilege to Ascension Lutheran Church permitting the encroachment of a single directional sign onto a portion of public right-of-way at Ojo De Agua Drive. SPL09-00005 "
   
 

ACTION TAKEN: ADOPTED

AN ORDINANCE GRANTING A SPECIAL PRIVILEGE TO ASCENSION LUTHERAN CHURCH PERMITTING THE ENCROACHMENT OF A SINGLE DIRECTIONAL SIGN ONTO A PORTION OF PUBLIC RIGHT-OF-WAY AT OJO DE AGUA DRIVE. SPL09-00005 (DISTRICT 1)

[DEVELOPMENT SERVICES/PLANNING, ESTHER GUERRERO, (915) 541-4720]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 12A.  MAYOR AND COUNCIL: Dissussion and action on a resolution that the City Council of the City of El Paso, Texas, supports the Top 10 Percent Admissions Plan and encourages the Texas Legislature to continue the plan as it currently is implemented. "
   
 

ACTION TAKEN: APPROVED

DISSUSSION AND ACTION ON A RESOLUTION THAT THE CITY COUNCIL OF THE CITY OF EL PASO, TEXAS, SUPPORTS THE TOP 10 PERCENT ADMISSIONS PLAN AND ENCOURAGES THE TEXAS LEGISLATURE TO CONTINUE THE PLAN AS IT CURRENTLY IS IMPLEMENTED. [REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: 12B.  MAYOR AND COUNCIL: Discussion and action to host Scenic Sundays as an official city sponsored event, which is aimed at encouraging more physical activity among residents and promoting El Paso's Scenic Drive as a unique location for families to enjoy our city's views and weather."
   
 

ACTION TAKEN: TO HOST SCENIC SUNDAYS AS AN OFFICIAL CITY SPONSORED EVENT, WHICH IS AIMED AT ENCOURAGING MORE PHYSICAL ACTIVITY AMONG RESIDENTS AND PROMOTING EL PASO’S SCENIC DRIVE AS A UNIQUE LOCATION FOR FAMILIES TO ENJOY OUR CITY’S VIEWS AND WEATHER.

DISCUSSION AND ACTION TO HOST SCENIC SUNDAYS AS AN OFFICIAL CITY SPONSORED EVENT, WHICH IS AIMED AT ENCOURAGING MORE PHYSICAL ACTIVITY AMONG RESIDENTS AND PROMOTING EL PASO'S SCENIC DRIVE AS A UNIQUE LOCATION FOR FAMILIES TO ENJOY OUR CITY'S VIEWS AND WEATHER. [REPRESENTATIVE SUSIE BYRD, (915) 541-4416]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: EX1.  Petition of El Paso Electric Company to Terminate Interim Fuel Surcharge Tariff authorized in Docket No. 35856 before the Public Utility Commission of Texas, Docket No. 36864. (551.071)
   
 

ACTION TAKEN: MOTION MADE BY MAYOR PRO TEMPORE BYRD, SECONDED BY REPRESENTATIVE LILLY, AND UNANIMOUSLY CARRIED TO GRANT THE AUTHORITY TO THE CITY ATTORNEY TO FILE A MOTION IN INTERVENTION ON BEHALF OF THE CITY IN SUPPORT OF THE PETITION OF EL PASO ELECTRIC COMPANY TO TERMINATE INTERIM FUEL SURCHARGE BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS, DOCKET NO. 35856.

PETITION OF EL PASO ELECTRIC COMPANY TO TERMINATE INTERIM FUEL SURCHARGE TARIFF AUTHORIZED IN DOCKET NO. 35856 BEFORE THE PUBLIC UTILITY COMMISSION OF TEXAS, DOCKET NO. 36864. (551.071) [CITY ATTORNEY'S OFFICE, BERTHA A. ONTIVEROS, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook DID NOT VOTE

   
Item: MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: REGULAR MASS TRANSIT DEPARTMENT BOARD MEETING OF MARCH 10, 2009.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR MASS TRANSIT DEPARTMENT BOARD MEETING OF MARCH 10, 2009. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127] (ACTION 09-28)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS (ACTION 09-29)

NO ACTION WAS TAKEN

"MTB3A. RESOLUTION: THAT THE BOARD APPROVE THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF ONE HUNDRED FIFTY FIVE THOUSAND FOUR HUNDRED EIGHTY AND 00/100 DOLLARS ($155,480.00) TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COST OF THE DOWNTOWN TRANSIT TERMINAL.

ACTION TAKEN: APPROVED

THAT THE BOARD APPROVE THE EXPENDITURE OF ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF ONE HUNDRED FIFTY FIVE THOUSAND FOUR HUNDRED EIGHTY AND 00/100 DOLLARS ($155,480.00) TO ARROW BUILDING CORPORATION FOR ADDITIONAL CONSTRUCTION COST OF THE DOWNTOWN TRANSIT TERMINAL. THIS APPROVAL RATIFIES THE COMPLETED ADDITIONAL LABOR AND MATERIALS FOR REMOVING PREVIOUSLY UNKNOWN CONCRETE FOOTINGS, WALLS, SLABS AND TUNNELS, PROVIDE ADDITIONAL BACKFILL MATERIAL AND OVER EXCAVATE BUILDING PAD AREA FOR THE DOWNTOWN TRANSIT TERMINAL, ADDING NO DAYS OF CONTRACT TIME [CHANGE ORDER NUMBER 1] FOR CONTRACT NUMBER 2009-057. THE NEW CONTRACT SUM, INCLUDING CHANGE ORDER 1, IS THREE MILLION EIGHT HUNDRED FIFTY EIGHT THOUSAND FOUR HUNDRED EIGHTY AND 00/100 DOLLARS ($3,858,480.00). [ENGINEERING, ALAN SHUBERT, (915) 541-4423].

(ACTION 09-30)

"MTB3B. RESOLUTION: THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO NOTIFY MISSION LINEN UNIFORMS AND SUPPLY, UNIFORMS OF TEXAS, BAZAAR UNIFORMS & MEN'S STORE, AND BORDER EMBROIDERY THAT THE CITY IS TERMINATING CONTRACT NO. 2008-115

ACTION TAKEN: AUTHORIZED

THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO NOTIFY MISSION LINEN UNIFORMS AND SUPPLY, UNIFORMS OF TEXAS, BAZAAR UNIFORMS & MEN'S STORE, AND BORDER EMBROIDERY THAT THE CITY IS TERMINATING CONTRACT NO. 2008-115 PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C 18 A OF THE CONTRACT CLAUSES DUE TO CONVENIENCE AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF APRIL 14TH, 2009. [FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]. DISTRICTS: ALL (ACTION 09-31)

"MTB4A. BOARD APPOINTMENT: RAUL ZAMARRIPA AS AN ALTERNATE MEMBER TO THE CITIZENS ADVISORY COMMITTEE.

ACTION TAKEN: APPOINTED

RAUL ZAMARRIPA AS AN ALTERNATE MEMBER TO THE CITIZENS ADVISORY COMMITTEE. (ACTION 09-32)

"MTB4B. BOARD APPOINTMENT: APPOINTMENT OF TROY HICKS TO THE CITIZENS ADVISORY BOARD FOR THE MASS TRANSIT DEPARTMENT.

ACTION TAKEN: APPOINTED

APPOINTMENT OF TROY HICKS TO THE CITIZENS ADVISORY BOARD FOR THE MASS TRANSIT DEPARTMENT. DISTRICTS: REP. RACHEL QUINTANA (ACTION 09-33)

"MTB5A. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER(S) TO CONTINENTAL AUTOMOTIVE SYSTEMS US, INC. THE SOLE PROVIDER OF HARDWARE AND SOFTWARE LICENSES FOR AMBER ONSTREET SIGNS

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER(S) TO CONTINENTAL AUTOMOTIVE SYSTEMS US, INC. THE SOLE PROVIDER OF HARDWARE AND SOFTWARE LICENSES FOR AMBER ONSTREET SIGNS WHICH IS SUPPORTED BY THE SOLE SOURCED AUTOMATIC VEHICLE LOCATOR (AVL) SYSTEM THAT WAS APPROVED AT THE MARCH 10, 2009 MASS TRANSIT BOARD MEETING. TOTAL ESTIMATED AMOUNT $195,414.06. (ACTION 09-34)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600001 - 508035 - 40345

FUNDING SOURCE: SUN METRO ADMINISTRATION-COMMUNICATIONS EQUIPMENT -SUN METRO OPERATIONS

TOTAL ESTIMATED AMOUNT: $195,414.06

SOLE SOURCE NO.: 2009-194

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"MTB5B. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER(S) TO RUSH BUS CENTER THE SOLE SOURCE CERTIFIED DEALER AND REPAIR CENTER FOR RADIO ENGINEERING INDUSTRIES (REI) R4001 DVR CLOSED CIRCUIT SYSTEM.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER(S) TO RUSH BUS CENTER THE SOLE SOURCE CERTIFIED DEALER AND REPAIR CENTER FOR RADIO ENGINEERING INDUSTRIES (REI) R4001 DVR CLOSED CIRCUIT SYSTEM. RUSH BUS CENTER IS THE CURRENT PROVIDER OF SUN METRO'S REI DVR CLOSED CIRCUIT SYSTEM ALREADY UTILIZED IN THE FIXED ROUTE BUSES. TOTAL ESTIMATED AMOUNT $85,875.00. (ACTION 09-35)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508035 - 11603 - G600339

60600011 - 508035 - 11640 - G600437

60600011 - 508035 - 11643 - G600441

60600011 - 508035 - 11646 - G600444

FUNDING SOURCE: SUN METRO CAPITAL GRANTS-COMMUNICATIONS EQUIPMENT-FTA GRANT TX-90-X344

FTA GRANT TX-90-X390

FTA GRANT TX-90-X454

FTA GRANT TX-90-X483

TOTAL ESTIMATED AWARD: $85,875.00

SOLE SOURCE NO.: 2009-190

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"MTB6A. BID: THE AWARD OF SOLICITATION NO. 2009-069 (SPIDER REBUILD BRAKE PROGRAM) TO TRUCK TRAILER TRANSIT DIVISION OF AXLETECH NORTH AMERICA AFTERMARKET

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-069 (SPIDER REBUILD BRAKE PROGRAM) TO TRUCK TRAILER TRANSIT DIVISION OF AXLETECH NORTH AMERICA AFTERMARKET FOR A TOTAL ESTIMATED AWARD OF $448,800.00. (ACTION 09-36)

DEPARTMENT: SUN METRO

AWARD TO: TRUCK TRAILER TRANSIT DIVISION OF AXLETECH NORTH AMERICA AFTERMARKET DETROIT, MI

ITEMS: 1 THRU 4

OPTION: TWO YEARS

ANNUAL ESTIMATED AMOUNT: $149,600.00

ACCOUNT NO.: 60600015 - 503118 - 40348

FUNDING SOURCE: MASS TRANS INVENTORY PURCHASE-VEHICLE MAINTENANCE SUPPLIES-SM INVENTORY

TOTAL ESTIMATED AWARD: $448,800.00

DISTRICTS: ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

FINANCIAL SERVICES AND SUN METRO RECOMMENDS THAT A.G.T. BE DEEMED A BIDDER THAT IS NOT RESPONSIBLE. THE OWNER OF A.G.T. IS THE OWNER OF G.O.T. SUPPLY, RECENTLY DEEMED A NOT RESPONSIBLE BIDDER BY CITY COUNCIL.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MASS TRANSIT RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.]

"MTB6B. BID: THE AWARD OF SOLICITATION NO. 2009-135 (A/C COMPRESSOR & RELATED PARTS) TO GOLDLINE CLUTCH CORPORATION

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-135 (A/C COMPRESSOR & RELATED PARTS) TO GOLDLINE CLUTCH CORPORATION FOR A TOTAL ESTIMATED AWARD OF $62,775.00. (ACTION 09-37)

DEPARTMENT: SUN METRO

AWARD TO: GOLDLINE CLUTCH CORPORATION

SAN ANTONIO, TEXAS

ITEMS: ALL

ANNUAL ESTIMATED AMOUNT: $20,925.00

OPTION: TWO YEARS

ACCOUNT NO.: 60600015 - 503118 - 40348

FUNDING SOURCE: INVENTORY PURCHASES-VEHICLE MAINTENANCE SUPPLIES-SUN METRO INVENTORY

TOTAL ESTIMATED AWARD: $62,775.00

DISTRICTS: ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND MASS TRANSIT RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro YES
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke DID NOT VOTE
- Mayor Cook YES (TIE BREAKER)

   
Item: MTB7.  FINANCIAL SERVICES COMPETITIVE SEALED PROPOSAL: Discussion and action that the City be authorized to enter into negotiations with Venegas Engineering Management and Construction, Inc. for the Westside Transit Terminal project"
   
 

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION THAT THE CITY BE AUTHORIZED TO ENTER INTO NEGOTIATIONS WITH VENEGAS ENGINEERING MANAGEMENT AND CONSTRUCTION, INC. WHO SUBMITTED THE HIGHEST RANKED PROPOSAL FOR THE WESTSIDE TRANSIT TERMINAL PROJECT, AS PER RECOMMENDATIONS FROM THE ENGINEERING DEPARTMENT AND SUN METRO. THIS PROJECT WAS BID AS A COMPETITIVE SEALED PROPOSAL AND THE STATUTE ALLOWS CONTRACT NEGOTIATIONS REGARDING THE SCOPE AND PRICE OF A PROJECT WITH THE SELECTED OFFEROR. (ACTION 09-38)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508027 - 11654 - G600354 AND TX 90- X-573

FUNDING SOURCE: FEDERAL TRANSIT ADMINISTRATION (FTA) GRANT AND 2009 CERTIFICATES OF OBLIGATION

PROPOSAL NO.: 2009-079

DISTRICT: 8

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly YES
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Castro ABSTAIN
5 Rep. Quintana YES
6 Rep. Holguin YES
7 Rep. S. Ortega YES
8 Rep. O'Rourke YES
- Mayor Cook YES

   
Item: MTB8.   Presentation by random chance selection of one (1) annual gold pass equivalent to twelve monthly passes and five (5) monthly passes to passengers utilizing SMART 101 during the first week of service pursuant to Mass Transit Board Resolution approved February 10, 2009. [Sun Metro, Jay Banasiak, (915) 534-5810].
   
 

NO ACTION WAS TAKEN

PRESENTATION BY RANDOM CHANCE SELECTION OF ONE (1) ANNUAL GOLD PASS EQUIVALENT TO TWELVE MONTHLY PASSES AND FIVE (5) MONTHLY PASSES TO PASSENGERS UTILIZING SMART 101 DURING THE FIRST WEEK OF SERVICE PURSUANT TO MASS TRANSIT BOARD RESOLUTION APPROVED FEBRUARY 10, 2009. [SUN METRO, JAY BANASIAK, (915) 534-5810]. (ACTION 09-39)

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: MTB9.  REGULAR AGENDA - OTHER BUSINESS: Presentation and discussion of Citizen's Advisory Committee's 2008 Annual Report."
   
 

NO ACTION WAS TAKEN

PRESENTATION AND DISCUSSION OF CITIZEN'S ADVISORY COMMITTEE'S 2008 ANNUAL REPORT. [CITIZENS ADVISORY COMMITTEE, ROBIN ROBERTS] (ACTION 09-40)

A. SUMMARY OF COMMITTEE ENABLING RESOLUTIONS

B. LIST OF MEMBERS AND ALTERNATES

C. HIGHLIGHT'S OF THE YEAR'S WORK

D. RECOMMENDATIONS FOR THE FUTURE

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: MTB10.  Director's Report:
   
 

NO ACTION WAS TAKEN

DIRECTOR'S REPORT ON:

A. MILESTONES FOR CALENDAR YEAR 2009

B. OPERATIONS TO INCLUDE 2009 ON-TIME REPORT AND MISSED SERVICE REPORT COMPARISON FOR FY2006-FY2009;

C. CUSTOMER SERVICE REPORTS FOR FIXED ROUTE AND PARATRANSIT;

D. MAINTENANCE REPORTS TO INCLUDE ROAD CALLS REPORTED FOR ALL UNITS, FOR 91'S, 93'S, 94'S AND 400'S AND FOR 600'S (FOR JANUARY 2009); ROADCALL COMPARISON FOR CALENDAR YEARS 2007-2009; AND MECHANICAL PMI TRACKING 2009 (FIRST QUARTER-WEEK 1).

E. KEY PERFORMANCE INDICATORS INCLUDING FAREBOX RECOVERY FACTORS, SYSTEM INFO, BUS OPERATIONS AND PARATRANSIT.

   
Votes:

DISTRICT

OFFICIAL

VOTE



 
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