The City Of El Paso, Texas - www.elpasotexas.gov

VOTING AGENDA

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF MARCH 3, 2009.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF MARCH 3, 2009. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"3A. RESOLUTION: THAT THE CITY EXPEND ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $84,615.56 TO MARTINEZ BROS. CONTRACTORS, L.L.C. TO FUND ADDITIONAL LABOR AND MATERIALS FOR IN CHANGE ORDER 6 TO CONTRACT NUMBER 2008-219, CITYWIDE UNPAVED STREET IMPROVEMENTS PHASE III.

ACTION TAKEN: APPROVED

THAT THE CITY EXPEND ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $84,615.56 TO MARTINEZ BROS. CONTRACTORS, L.L.C. TO FUND ADDITIONAL LABOR AND MATERIALS FOR IN CHANGE ORDER 6 TO CONTRACT NUMBER 2008-219, CITYWIDE UNPAVED STREET IMPROVEMENTS PHASE III. FUNDING SOURCE: 31255008/508027/27695/ PBE04ST136. (DISTRICT 1) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3B. RESOLUTION: THAT THE CITY EXPEND ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $228,866.99 TO JAR CONCRETE, INC. TO FUND ADDITIONAL LABOR AND MATERIALS FOR REPLACING EXISTING STRUCTURES FOR THE MONTOYA MAIN LATERAL AT THE CROSSING WITH WHITE SPUR DRAIN, CONTRACT NUMBER 2008-197

ACTION TAKEN: APPROVED

THAT THE CITY EXPEND ADDITIONAL AVAILABLE FUNDING IN THE AMOUNT OF $228,866.99 TO JAR CONCRETE, INC. TO FUND ADDITIONAL LABOR AND MATERIALS FOR REPLACING EXISTING STRUCTURES FOR THE MONTOYA MAIN LATERAL AT THE CROSSING WITH WHITE SPUR DRAIN, INSTALL A BOX CULVERT AT WHITE SPUR AND INCREASE THE CONTRACT TIME 35 DAYS [CHANGE ORDER 4] FOR CONTRACT NUMBER 2008-197, STORM 2006: UPPER VALLEY DRAINAGE IMPROVEMENTS PHASE II. FUNDING SOURCE: 14200500/508027/27264/PSTM06 PW25 0. (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE SECOND AMENDMENT TO THE AGREEMENT FOR ENGINEERING SERVICES BY AND BETWEEN THE CITY OF EL PASO AND WH PACIFIC, INC., FOR A PROJECT KNOWN AS ''STANTON TOLL FACILITY IMPROVEMENTS''

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE SECOND AMENDMENT TO THE AGREEMENT FOR ENGINEERING SERVICES BY AND BETWEEN THE CITY OF EL PASO AND WH PACIFIC, INC., FOR A PROJECT KNOWN AS ''STANTON TOLL FACILITY IMPROVEMENTS'' FOR AN AMOUNT NOT TO EXCEED $70,650.08 AND THEREBY INCREASING THE CONTRACT VALUE FROM $380,761.00 TO $451,411.08. FUNDING SOURCE: 32000080/ 508016/ 43005/ PBR06003. (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"3D. RESOLUTION: SOLID WASTE LIENS

ACTION TAKEN: APPROVED

THAT THE SOLID WASTE LIENS ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED. (SEE ATTACHMENT A) (DISTRICTS 2, 4, 6, AND 8)

[ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

ATTACHMENT A

SOLID WASTE LIENS

MARCH 10, 2009

3737 FRED WILSON $561.89 AMIGA MIA INC.

(DISTRICT 2)

4021 JOHNSON AVENUE $135.73 MANUEL ENRIQUEZ

(DISTRICT 2)



3830 JOHNSON AVENUE $271.98 VERONICA S. JAROSZ

(DISTRICT 2)

LOT 2 (11706.21 SQ FT), BLOCK 13, SAHARA SUBDIVISION

(DISTRICT 4) $327.51 JAMES R & 2 MCMINN

310 GUADALAJARA STREET $249.70 MARTHA NOLASCO

(DISTRICT 6)

9230 SANTA ROSALIA COURT $241.31 LUIS M. PAREDES

(DISTRICT 6)

3029 TULAROSA $168.24 MARIA L. MONTES

(DISTRICT 8)

"3E. RESOLUTION: APPOINTING THE ELECTION OFFICIALS AND ELECTION JUDGES FOR THE GENERAL ELECTION FOR THE ELECTION OF OFFICERS IN THE CITY OF EL PASO AND THE SPECIAL ELECTION FOR THE SUBMISSION OF A MEASURE ON MAY 9, 2009.

ACION TAKEN: APPROVED

RESOLUTION APPOINTING THE ELECTION OFFICIALS AND ELECTION JUDGES FOR THE GENERAL ELECTION FOR THE ELECTION OF OFFICERS IN THE CITY OF EL PASO AND THE SPECIAL ELECTION FOR THE SUBMISSION OF A MEASURE ON MAY 9, 2009. (ALL DISTRICTS) [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"3F. RESLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT BETWEEN THE CITY OF EL PASO AND JAVIER CHACON, COUNTY ELECTIONS ADMINISTRATOR OF EL PASO COUNTY, TO PROVIDE ELECTION SERVICES AND EQUIPMENT FOR THE MAY 9, 2009 CITY ELECTIONS

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT BETWEEN THE CITY OF EL PASO AND JAVIER CHACON, COUNTY ELECTIONS ADMINISTRATOR OF EL PASO COUNTY, AT AN PRESENTLY ESTIMATED COST OF $103,609 TO PROVIDE ELECTION SERVICES AND EQUIPMENT FOR THE MAY 9, 2009 CITY ELECTIONS; THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AMENDMENTS TO THE CONTRACT TO INCLUDE REVISING THE ESTIMATED ELECTION COSTS DUE TO CHANGES IN THE CALCULATIONS BASED JOINT ELECTION COST SHARING; AND THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN ADDITIONAL CONTRACT WITH JAVIER CHACON FOR THE CONDUCT OF A RUNOFF ELECTION, IF NECESSARY.

(ALL DISTRICTS) [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"3G. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN THE FOLLOWING INTERLOCAL GOVERNMENTAL AGREEMENTS BETWEEN THE CITY OF EL PASO AND THE BELOW LISTED INDEPENDENT SCHOOL DISTRICTS

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN THE FOLLOWING INTERLOCAL GOVERNMENTAL AGREEMENTS BETWEEN THE CITY OF EL PASO AND THE BELOW LISTED INDEPENDENT SCHOOL DISTRICTS TO ALLOW FOR JOINT ELECTIONS BETWEEN THE CITY AND EACH INDEPENDENT SCHOOL DISTRICT ON MAY 9, 2009 FOR PURPOSE OF SHARING THE COSTS.

A. EL PASO INDEPENDENT SCHOOL DISTRICT

B. SOCORRO INDEPENDENT SCHOOL DISTRICT

C. YSLETA INDEPENDENT SCHOOL DISTRICT

(ALL DISTRICTS) [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"3H. RESOLUTION: AN AMENDMENT TO THE RESOLUTION PROVIDING FOR THE 2009 GENERAL ELECTION IN THE CITY OF EL PASO CALLING FOR AN ELECTION OF THE MAYOR, FOUR DISTRICT REPRESENTATIVES, FIVE MUNICIPAL COURT JUDGES, AND THE JUDGE OF THE MUNICIPAL COURT OF APPEALS TO BE HELD WITHIN THE CITY ON MAY 9, 2009, TO CORRECT PARAGRAPH 7, AND BY AMENDING EXHIBIT A (LIST OF POLLING PLACES).

ACTION TAKEN: APPROVED

AN AMENDMENT TO THE RESOLUTION PROVIDING FOR THE 2009 GENERAL ELECTION IN THE CITY OF EL PASO CALLING FOR AN ELECTION OF THE MAYOR, FOUR DISTRICT REPRESENTATIVES, FIVE MUNICIPAL COURT JUDGES, AND THE JUDGE OF THE MUNICIPAL COURT OF APPEALS TO BE HELD WITHIN THE CITY ON MAY 9, 2009, TO CORRECT PARAGRAPH 7, AND BY AMENDING EXHIBIT A (LIST OF POLLING PLACES). (ALL DISTRICTS) [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"3K. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SERVICE AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND ARTIST SAXE-PATTERSON, INC., TO DESIGN, FABRICATE, AND INSTALL PUBLIC ART TO BE KNOWN AS THE DOWNTOWN TRANSFER TERMINAL PUBLIC ART PROJECT

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SERVICE AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND ARTIST SAXE-PATTERSON, INC., TO DESIGN, FABRICATE, AND INSTALL PUBLIC ART TO BE KNOWN AS THE DOWNTOWN TRANSFER TERMINAL PUBLIC ART PROJECT IN THE AMOUNT OF $75,000. (DISTRICT 8)

[MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4896]

"4A. BOARD RE-APPOINTMENT: SAUL FRANK TO THE INTERNATIONAL BRIDGE COMMISSION

ACTION TAKEN: RE-APPOINTED

SAUL FRANK TO THE INTERNATIONAL BRIDGE COMMISSION BY REPRESENTATIVE BETO O'ROURKE, DISTRICT 8. [REPRESENTATIVE BETO O'ROURKE, (915) 541-4123]

"4B. BOARD RE-APPOINTMENT: IVAN RAMIREZ TO THE COMMITTEE ON BORDER RELATIONS

ACTION TAKEN: RE-APPOINTED

IVAN RAMIREZ TO THE COMMITTEE ON BORDER RELATIONS BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

"5A. BOARD APPOINTMENT: GRACIA M. SANDOVAL TO THE ANIMAL SHELTER ADVISORY COMMITTEE

ACTION TAKEN: APPOINTED

GRACIA M. SANDOVAL TO THE ANIMAL SHELTER ADVISORY COMMITTEE BY REPRESENTATIVE BETO O'ROURKE, DISTRICT 8. [REPRESENTATIVE BETO O'ROURKE, (915) 541-4123]

"5B. BOARD APPOINTMENT: RICHARD I. FALVO TO THE PARKS AND RECREATION ADVISORY BOARD

ACTION TAKEN: APPOINTED

RICHARD I. FALVO TO THE PARKS AND RECREATION ADVISORY BOARD BY REPRESENTATIVE RACHEL QUINTANA, DISTRICT 5. [REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701]

"5C. BOARD APPOINTMENT: MARTIN WALTON TO THE ACCESSIBILITY ADVISORY COMMITTEE

ACTION TAKEN: APPOINTED

MARTIN WALTON TO THE ACCESSIBILITY ADVISORY COMMITTEE BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

"6. DISCRETIONARY FUNDS: REQUEST AUTHORIZATION TO ALLOCATE THE USE OF DISTRICT 5 DISCRETIONARY FUNDS IN THE AMOUNT OF $286.86 TO PURCHASE A SECOND-HAND MANHOLE COVER AND A SECOND-HAND MANHOLE COVER RING TO SECURE AN UNSAFE PONDING AREA IN THE HUECO MOUNTAIN ESTATES NEIGHBORHOOD.

ACTION TAKEN: DELETED

REQUEST AUTHORIZATION TO ALLOCATE THE USE OF DISTRICT 5 DISCRETIONARY FUNDS IN THE AMOUNT OF $286.86 TO PURCHASE A SECOND-HAND MANHOLE COVER AND A SECOND-HAND MANHOLE COVER RING TO SECURE AN UNSAFE PONDING AREA IN THE HUECO MOUNTAIN ESTATES NEIGHBORHOOD. (DEPT. ID #01010005; ACCOUNT #504420; FUND #01101)

[REPRESENTATIVE RACHEL QUINTANA, (915) 541-4701]

"7. NOTATION OF CAMPAIGN CONTRIBUTION: RECEIPT OF CAMPAIGN CONTRIBUTIONS BY MAYOR JOHN COOK ON FEBRUARY 26, 2009, IN THE AMOUNT OF $500 FROM RICHARD TESCHNER.

ACTION TAKEN: APPROVED

FOR NOTATION PURSUANT TO SECTION 2.92.110 OF THE CITY CODE; RECEIPT OF CAMPAIGN CONTRIBUTIONS BY MAYOR JOHN COOK ON FEBRUARY 26, 2009, IN THE AMOUNT OF $500 FROM RICHARD TESCHNER. [MAYOR JOHN F. COOK, (915) 541-4145]

"8A. BEST VALUE PROCUREMENT: THE AWARD OF SOLICITATION NO. 2009-008 (JANITORIAL SERVICES - FIRE FACILITIES) TO TOTAL CLEANING SERVICES,

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-008 (JANITORIAL SERVICES - FIRE FACILITIES) TO TOTAL CLEANING SERVICES, FOR A TOTAL ESTIMATED AWARD OF $159,000.

DEPARTMENT: GENERAL SERVICES

AWARD TO: TOTAL CLEANING SERVICES

EL PASO, TX

ITEMS: ALL

OPTION: TWO YEARS

ANNUAL ESTIMATED AMOUNT: $53,000

ACCOUNT NO.: 31010327 - 502206 - 01101

FUNDING SOURCE: MAINTENANCE SERVICES

TOTAL ESTIMATED AWARD: $159,000

DISTRICTS: ALL

THIS IS A THIRTY-SIX MONTH CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND GENERAL SERVICES RECOMMEND AWARD AS INDICATED TO TOTAL CLEANING SERVICES, THE VENDOR OFFERING THE BEST VALUE BID.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"8B. BEST VALUE PROCUREMENT: THE AWARD OF SOLICITATION NO. 2009-081 (DOCUMENT STORAGE/RETRIEVAL SYSTEM) TO COMMERCIAL RECORDS CENTER

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-081 (DOCUMENT STORAGE/RETRIEVAL SYSTEM) TO COMMERCIAL RECORDS CENTER FOR A TOTAL ESTIMATED AWARD OF $122,431.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: COMMERCIAL RECORDS CENTER

EL PASO, TX

ITEMS: ALL

OPTION: TWO 3-YEAR PERIODS

ACCOUNT NO.: 39010348 - 502215 - 01101

FUNDING SOURCE: INFORMATION TECHNOLOGY, OUTSIDE CONTRACTS

TOTAL ESTIMATED AWARD: $122,431

DISTRICTS: ALL

THIS IS A THREE-YEAR CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND INFORMATION TECHNOLOGY RECOMMEND AWARD TO COMMERCIAL RECORDS CENTER, THE VENDOR OFFERING THE BEST VALUE BID.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"8C. BEST VALUE PROCUREMENT: THE AWARD OF SOLICITATION NO. 2009-006 (JANITORIAL SERVICES - SOUTH EL PASO, GRANDVIEW, EASTSIDE, AND POLLY HARRIS SENIOR CITIZEN CENTERS) TO LUCY'S CLEANING SERVICES

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-006 (JANITORIAL SERVICES - SOUTH EL PASO, GRANDVIEW, EASTSIDE, AND POLLY HARRIS SENIOR CITIZEN CENTERS) TO LUCY'S CLEANING SERVICES FOR A TOTAL ESTIMATED AWARD OF $143,879.16.

DEPARTMENT: PARKS AND RECREATION

AWARD TO: LUCY'S CLEANING SERVICES

EL PASO, TX

ITEMS: ALL

OPTION: ONE YEAR

ACCOUNT NO.: 51010363 - 502206 - 01101

FUNDING SOURCE: PARKS-OPERATING ACCOUNT-JANITORIAL MAINTENANCE CONTRACTS

TOTAL EST. AWARD: $143,879.16

DISTRICTS: 2, 5, AND 8

THIS IS A THIRTY-SIX MONTH CONTRACT.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND PARKS AND RECREATION RECOMMEND AWARD TO LUCY'S CLEANING SERVICES, THE VENDOR OFFERING THE BEST VALUE BID. [FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

"9. BID: THE AWARD OF SOLICITATION NO. 2009-113 (CRACK SEAL MATERIAL) TO DEERY AMERICAN CORPORATION

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2009-113 (CRACK SEAL MATERIAL) TO DEERY AMERICAN CORPORATION FOR A TOTAL ESTIMATED AWARD OF $218,700.

DEPARTMENT: STREET

AWARD TO: DEERY AMERICAN CORPORATION

FRUITA, CO

ITEMS: ALL

ANNUAL ESTIMATED AMOUNT: $72,900

ACCOUNT NO.: 32010200-503203-01101

FUNDING SOURCE: STREET MAINTENANCE

TOTAL ESTIMATED AWARD: $218,700

DISTRICTS: ALL

THIS IS A THIRTY-SIX MONTH REQUIREMENTS TYPE CONTRACT FOR CRACK SEAL MATERIAL.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND STREET RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

ACTION TAKEN: APPROVED AS REVISED

AN AMENDMENT TO THE RESOLUTION PROVIDING FOR THE 2009 SPECIAL ELECTION IN THE CITY OF EL PASO FOR THE SUBMISSION OF A MEASURE TO BE HELD WITHIN THE CITY ON MAY 9, 2009, TO CORRECT PARAGRAPHS 1 AND 5, TO RESTATE THE BALLOT PROPOSITION, AND BY AMENDING EXHIBIT A (LIST OF POLLING PLACES). (ALL DISTRICTS) [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SERVICE AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND MAHAFFEY FINE ART LLC, AN OREGON LIMITED LIABILITY COMPANY (''MAHAFFEY''), TO DESIGN, FABRICATE, AND OVERSEE INSTALLATION OF PUBLIC ART TO BE KNOWN AS THE EL PASO INTERNATIONAL AIRPORT PUBLIC ART PROJECT IN THE AMOUNT OF $90,000. (DISTRICT 3)

[MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4896]

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

10A. AN ORDINANCE AMENDING TITLE 12 (VEHICLES AND TRAFFIC), CHAPTER 12.88 (SCHEDULES), SECTION 12.88.030 (SCHEDULE III - PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS) OF THE EL PASO CITY CODE TO PROHIBIT PARKING ON TRAWOOD DRIVE BETWEEN BEN HOGAN DRIVE AND ESTRADA DRIVE; THE PENALTY BEING AS PROVIDED IN SECTION 12.84.010 (VIOLATION - PENALTY) OF THE EL PASO CITY CODE. (DISTRICT 7) [ENGINEERING/TRAFFIC DIVISION, TED MARQUEZ, (915) 541-4035]

10B. AN ORDINANCE AMENDING TITLE 13 (STREETS, SIDEWALKS, AND PUBLIC PLACES), CHAPTER 13.24 (CITY PARKS AND RECREATION AREAS, PARK AND RECREATION FEE AUTHORIZATION, FACILITY RENTAL FEES), OF THE EL PASO CITY CODE TO ALLOW CERTAIN TYPES OF ROOM RENTALS AT NO COST FOR RECOGNIZED NEIGHBORHOOD ASSOCIATIONS.

(ALL DISTRICTS) [PARKS AND RECREATION, NANETTE SMEJKAL, (915) 541-4283]

PUBLIC HEARING WILL BE HELD ON MARCH 17, 2009, FOR ITEMS 10A - 10B

10C. AN ORDINANCE CHANGING THE ZONING OF TRACTS 12B AND A PORTION OF TRACT 12A, BLOCK 35, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-F (RANCH AND FARM) TO A-2 (APARTMENT). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 8772 ALAMEDA AVE. APPLICANT: JOSE M. CHAVEZ. ZON08-00077 (DISTRICT 6)

[DEVELOPMENT SERVICES/PLANNING, ISMAEL SEGOVIA, (915) 541-4027]

10D. AN ORDINANCE CHANGING THE ZONING OF A PORTION OF TRACT 7A, H.A. CHADWICK SURVEY NO. 253, AND A PORTION OF TRACT 2A, PEDRO PEREZ SURVEY 157, AND A PORTION OF TRACT 4A, A.L. WALTON SURVEY NO. 140, IN THE CITY OF EL PASO, EL PASO COUNTY TEXAS, FROM R-4 (RESIDENTIAL) TO M-2 (HEAVY MANUFACTURING). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 3500 DONIPHAN DRIVE. APPLICANT: JRBR-TEXAS, LLC. ZON08-00110 (DISTRICT 8) [DEVELOPMENT SERVICES/PLANNING, ANDREW SALLOUM, (915) 541-4027]

10E. AN ORDINANCE CHANGING THE ZONING OF LOT 14, RANCHLAND COMMERCIAL DISTRICT UNIT TWO, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM C-1 (COMMERCIAL) TO C-3 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 7790 GATEWAY EAST BOULEVARD. APPLICANT: CIMARRON COMMERCIAL GROUP. ZON08-00122 (DISTRICT 3) [DEVELOPMENT SERVICES/PLANNING, ANDREW SALLOUM, (915) 541-4027]

PUBLIC HEARING WILL BE HELD ON MARCH 31, 2009, FOR ITEMS 10C - 10E

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M.

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO CONTINENTAL CORPORATION, THE SOLE SOURCE PROVIDER OF AUTOMATIC VEHICLE LOCATOR (AVL) SYSTEM CURRENTLY USED BY THE EL PASO POLICE AND FIRE DEPARTMENTS, IN THE ESTIMATED ANNUAL AMOUNT OF $275,000 FOR MAINTENANCE OF HARDWARE AND SOFTWARE SUPPORT. THREE YEAR ESTIMATED TOTAL OF $825,000 WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR.

DEPARTMENT: INFORMATION TECHNOLOGY

ACCOUNT NO.: 39010352 - 502229 - 01101

FUNDING SOURCE: INFORMATION SERVICES, COMMUNICATION - OPERATING ACCOUNT, MAINTENANCE CONTRACTS

TOTAL ESTIMATED AMOUNT: $825,000 - 3-YEAR TOTAL (POLICE AND FIRE DEPARTMENTS)

SOLE SOURCE NO.: 2008-160

DISTRICTS: ALL

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION REGARDING A RESOLUTION APPROVING AND AUTHORIZING PUBLICATION OF A NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION. (ALL DISTRICTS) [FINANCIAL AND ADMINISTRATIVE SERVICES, WILLIAM F. STUDER, JR., (915) 541-4215]

[FINANCIAL SERVICES, CARMEN ARRIETA-CANDELARIA, (915) 541-4293]

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON THE INTERNATIONAL BRIDGE COMMISSION'S RECOMMENDATIONS TO THE MAYOR AND CITY COUNCIL IN A POSITIVE ATTEMPT TO IMPROVE MATTERS AFFECTING THE AESTHETIC APPEARANCE, SAFETY, AND EFFICIENT FLOW OF COMMERCE AND PEOPLE ACROSS THE INTERNATIONAL BRIDGES IN EL PASO. (ALL DISTRICTS) [INTERNATIONAL BRIDGES, SAID LARBI-CHERIF, (915) 858-3842]

ACTION TAKEN: ADOPTED

AN ORDINANCE GRANTING SPECIAL PERMIT NO. ZON08-00093 TO ALLOW GOVERNMENT BUILDINGS AND USES FOR CONSTRUCTION OF A NEW TRANSIT TERMINAL FOR SUN METRO ON THE PROPERTY DESCRIBED AS PARCEL 1: LOTS 10 TO 15 AND PORTIONS OF LOTS 16 TO 17, BLOCK 20, HARRIS TRACT, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS; PARCEL 2: TRACTS 20D AND 20A, BLOCK 45, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY, TEXAS; AND PARCEL 3: TRACTS 20B AND 20A1, BLOCK 45, YSLETA GRANT, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.04.260 OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: PARCEL 1: 122 ZARAGOZA ROAD, 123 ZARAGOZA ROAD, AND 118 HARRIS ROAD; PARCEL 2: 115 ZARAGOZA ROAD AND 9045 ALAMEDA AVENUE; PARCEL 3: 9051 AND 9065 ALAMEDA AVENUE. APPLICANT: SUN METRO. ZON08 00093 (DISTRICT 7) [DEVELOPMENT SERVICES, TONY DE LA CRUZ, (915) 541-4329]

ACTION TAKEN: APPROVED

A RESOLUTION APPROVING A DETAILED SITE DEVELOPMENT PLAN TO REDUCE LOT AREA, WIDTH, AND SETBACKS FOR THE SOUTHERLY 130 FEET OF LOT 20, BLOCK 2, OLD FARM SUBDIVISION REPLAT ''A'', AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 5851 OLEASTER DRIVE. APPLICANT: EDMUNDO A. LEWIS. ZON08 00074 (DISTRICT 1) [DEVELOPMENT SERVICES/PLANNING, ARTURO RUBIO, (915) 541-4633]

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING TITLE 2, (ADMINISTRATION AND PERSONNEL) CHAPTER 2.80 REQUIRING THAT MEETINGS OF THE CAPITAL IMPROVEMENTS ADVISORY COMMITTEE BE VIDEO STREAMED OR CABLECAST AND THAT CERTAIN DISCLOSURES BE MADE CONCERNING FINANCIAL INTERESTS. (ALL DISTRICTS) [DEVELOPMENT SERVICES, JOHN NEAL, (915) 541-4285]

ACTION TAKEN: ADOPTED

AN ORDINANCE APPROVING THE FINAL PROJECT PLAN AND FINAL REINVESTMENT ZONE FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER FIVE, CITY OF EL PASO, TEXAS. (DISTRICT 8) [ECONOMIC DEVELOPMENT, KATHRYN B. DODSON, (915) 541-4872]

ACTION TAKEN: ADOPTED

AN ORDINANCE AMENDING ORDINANCE NO. 8961, AN ORDINANCE CREATING A CITY ACCESSIBILITY ADVISORY COMMITTEE, TO REVISE THE CRITERIA FOR MEMBERSHIP AND THE DEFINITION OF A QUORUM; AND REPEALING ORDINANCE NOS. 11194 AND 11525, RELATING TO THE NAME AND NUMBER OF MEMBERS OF THE COMMITTEE. (ALL DISTRICTS) [ENGINEERING, WILLIAM BENNETT, (915) 541-4243] POSTPONED FROM 03-03-09

ACTION TAKEN: TO SEND THE ITEM TO THE PUBLIC SAFETY LRC WITHIN THIRTY DAYS.

AN ORDINANCE AMENDING TITLE 12, (VEHICLES AND TRAFFIC) TO AMEND CHAPTER 12.08 (ADMINISTRATION AND ENFORCEMENT), SECTION 12.08.220 (IMPOUNDING VEHICLES), OF THE EL PASO MUNICIPAL CODE BY ADDING SUBSECTION 12.08.220 A.21, AUTHORIZING A POLICE OFFICER TO IMPOUND A MOTOR VEHICLE STOPPED FOR A TRAFFIC LAW VIOLATION IF THE VEHICLE'S OWNER OR OPERATOR FAILS TO SHOW EVIDENCE OF FINANCIAL RESPONSIBILITY. (ALL DISTRICTS)

[POLICE DEPARTMENT, GREGORY ALLEN, (915) 564-7302]

ACTION TAKEN: TO ACCEPT THE PHASE ONE GOVERNANCE PRACTICES REPORT OF THE PUBLIC SERVICE BOARD AND SEND THE RECOMMENDATIONS TO THE STATE LEGISLATURE.

DISCUSSION AND ACTION REGARDING THE PHASE ONE GOVERNANCE PRACTICES REPORT OF THE PUBLIC SERVICE BOARD PREPARED BY HECTOR GUTIERREZ, PUBLIC AFFAIRS CONSULTING. [MAYOR JOHN F. COOK, (915) 541-4145]

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION REGARDING ACTION TO SEEK LEGISLATIVE ACTION TO AMEND THE TEXAS GOVERNMENT CODE TO INCREASE THE NUMBER OF MEMBERS ON THE PUBLIC SERVICE BOARD. [MAYOR JOHN F. COOK, (915) 541-4145]

NO ACTION WAS TAKEN

DISCUSSION AND ACTION ON THE REPORT FROM THE COMMITTEE ON BORDER RELATIONS BASED ON THEIR FINDINGS FROM THE RECENTLY HELD FORUM ON THE DRUG-RELATED VIOLENCE OCCURRING IN OUR SISTER CITY CIUDAD JUAREZ AND THE RECOMMENDATIONS OF THE PARTICIPANTS. [MAYOR JOHN F. COOK, (915) 541-4145]

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON A RESOLUTION THAT THE CITY COUNCIL OF THE CITY OF EL PASO SUPPORTS THE PASSAGE OF TEXAS H.B. 873 AND ITS COMPANION S.B. 605, WHICH RELATE TO OFFERING INCENTIVES FOR THE FILM, TELEVISION, VIDEO, AND DIGITAL INTERACTIVE MEDIA PRODUCTION INDUSTRIES TO FILM IN TEXAS. (ALL DISTRICTS) [MAYOR JOHN F. COOK, (915) 541-4145]

ACTION TAKEN: TO REFER THE ITEM ON CITIZENS OVER THE AGE OF 55 WHO CANNOT AFFORD TO PAY FOR PARK PROGRAMS AND WAIVE ANY FEES CHARGED TO THEM FOR ROOM USAGE TO THE QUALITY OF LIFE LEGISLATIVE REVIEW COMMITTEE AND INSTRUCT THE CITY ATTORNEY’S OFFICE TO DRAFT AN INTERIM RESOLUTION.

DISCUSSION AND ACTION TO EXEMPT CITIZENS OVER THE AGE OF 55 WHO CANNOT AFFORD TO PAY FOR PARK PROGRAMS AND WAIVE ANY FEES CHARGED TO THEM FOR ROOM USAGE. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

ACTION TAKEN: TO DIRECT THE CITY MANAGER TO INSTRUCT THE PARKS DEPARTMENT NOT TO RESTRICT ACCESS TO ANY BALL FIELDS EXCEPT DURING BALL GAMES UNTIL AN ALTERNATIVE IS FOUND.

DISCUSSION AND ACTION TO DIRECT THE CITY MANAGER TO OPEN ACCESS TO ALL WALKING PATHS OF MARTY ROBBINS PARK AND NOT TO RESTRICT ACCESS TO ANY BALL FIELDS IN WHICH WALK PATHS ARE USED BY CONSTITUENTS UNTIL AN ALTERNATIVE ROUTE CAN BE FOUND. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

ACTION TAKEN: POSTPONED TWO (2) WEEKS.

DISCUSSION AND ACTION TO REQUEST FOR CITY MANAGER AND STAFF TO EVALUATE FOR TRAFFIC CONTROL DEVICES AT THE FOLLOWING INTERSECTIONS:

KELLOGG AND BLOSSOM

SNARK DRIVE AND ZEUS PLACE

PICKEREL AND SNARK DRIVE

NIKE LANE AND ZEUS PLACE

ARJAY LANE AND UMBRIA DRIVE

BLUEWING AND BOBWHITE

BLUEWING AND MACAW

BLUEWING AND DOLPHIN

BLUEWING AND TARPON

BLUEWING AND STURGEON

BLUEWING AND TEAL

BLUEWING AND SWALLOW LANE

[REPRESENTATIVE MELINA CASTRO, (915) 541-4400]

ACTION TAKEN: APPROVED AS AMENDED

DISCUSSION AND ACTION ON A RESOLUTION THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN AMENDMENT TO THE MAY 6, 2008, DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF EL PASO, THE EL PASO WATER UTILITIES - PUBLIC SERVICE BOARD, AND HACIENDAS DEL RIO PARTNERS, LP TO AMEND EXHIBIT B, DEVELOPMENT PLAN, TO INCREASE THE RESIDENTIAL LOTS FROM 118 TO 188 AND TO MODIFY THE CROSS SECTION TO DELETE THE SIDEWALKS. THE DENSITY WILL NOT EXCEED 2.5 DWELLING UNITS PER ACRE AS REQUIRED BY THE DEVELOPMENT AGREEMENT. SUBJECT PROPERTY: STRAHAN SOUTHEAST OF MOORE. APPLICANT: HACIENDAS DEL RIO PARTNERS, LP.

(WEST ETJ, NEAR DISTRICT 1)

[DEVELOPMENT SERVICES/PLANNING, CHRISTINA AINSWORTH, (915) 541-4930]

POSTPONED FROM 02-24-09 AND 03-03-09

ACTION TAKEN: TO DIRECT THE CITY MANAGER TO NEGOTIATE WITH EPT LAND ASSETS AND BRING BACK A RECOMMENDATION AS TO WHETHER OR NOT TO RELEASE THE RESTRICTION IN THE DEED FOR SELF STORAGE USE IN EXCHANGE FOR SOMETHING ELSE AND TO REQUIRE PUBLIC NOTIFICATION BE MADE AT THE EXPENSE OF THE APPLICANT FOR PROPERTY SOLD BY THE CITY TO EPT LAND ASSETS, LP, SUCH PROPERTY LOCATED IN SANDSTONE RANCH AND SANDSTONE RANCH ESTATES, CITY OF EL PASO, EL PASO COUNTY, TEXAS.

DISCUSSION AND ACTION ON PROVIDING DIRECTION TO THE CITY MANAGER TO RESEARCH, REVIEW AND PROVIDE RECOMMENDATIONS TO THE CITY COUNCIL REFERENCE A REQUEST FROM EPT LAND ASSETS, LP TO AMEND A SPECIAL WARRANTY DEED TO REMOVE CERTAIN RESTRICTIONS FROM THE DEED FOR PROPERTY SOLD BY THE CITY TO EPT LAND ASSETS, LP, SUCH PROPERTY LOCATED IN SANDSTONE RANCH AND SANDSTONE RANCH ESTATES, CITY OF EL PASO, EL PASO COUNTY, TEXAS. (DISTRICT 4)

[DEVELOPMENT SERVICES/PLANNING, MATHEW MCELROY, (915) 541-4056]

""MTB1. DISCUSSION AND ACTION ON THE APPROVAL OF THE MINUTES FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING ON FEBRUARY 10, 2009 AND THE SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING ON FEBRUARY 24, 2009."

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON THE APPROVAL OF THE MINUTES FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING ON FEBRUARY 10, 2009 AND THE SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETING ON FEBRUARY 24, 2009. (ACTION 09-19)

ACTION TAKEN: RE-APPOINTED

DISCUSSION AND ACTION ON THE RE-APPOINTMENT OF ERNESTO DOMINGUEZ AS A MEMBER TO THE CITIZENS ADVISORY COMMITTEE BY REPRESENTATIVE EDDIE HOLGUIN. (ACTION 09-20)

ACTION TAKEN: DELETED

PRESENTATION AND DISCUSSION OF THE CITIZEN'S ADVISORY COMMITTEE'S ANNUAL REPORT BY ROBIN ROBERTS. (ACTION 09-21)

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A SERVICE AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND ARTISTS SAXE-PATTERSON, INC., TO DESIGN, FABRICATE AND INSTALL PUBLIC ART TO BE KNOWN AS THE DOWNTOWN TRANSIT TERMINAL PUBLIC ART PROJECT, IN THE AMOUNT OF SEVENTY FIVE THOUSAND AND 00/100 DOLLARS ($75,000.00). (DISTRICT 8) (ACTION 09-22)

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION PART B TO PURCHASE AN ADDITIONAL 8 ENGINE RETRO-FITS FROM CUMMINS ROCKY MOUNTAIN REFERENCING SOLICITATION NO. 2008-154 (ENGINE RETRO-FIT FOR 2004 NEW FLYER BUS) PURSUANT TO THE PROVISIONS TO AN AWARD APPROVED BY MASS TRANSIT BOARD ON JUNE 10, 2008. (ACTION 09-23)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600006 - 508006 - 40345

OPTION: PART B

FUNDING SOURCE: TRANSIT MAINTENANCE-VEHICULAR EQUIPMENT-SUN METRO OPERATIONS

TOTAL ESTIMATED AWARD: $652,542.40

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.-

ACTION TAKEN: AWARDED

DISCUSSION AND ACTION ON THE AWARD OF SOLICITATION NO. 2009-090 (BUS BRAKE FRICTION MATERIALS) TO NORTH AMERICAN BUS INDUSTRIES, INC., TRUCK TRAILER TRANSIT, UNI SELECT USA, INC. DBA MAIN AUTO PARTS FOR A TOTAL ESTIMATED AWARD OF $113,716.20. (ACTION 09-24)

DEPARTMENT: SUN METRO

AWARD TO: VENDOR 1: NORTH AMERICAN BUS INDUSTRIES, INC.

DELAWARE, OH

ITEMS: GROUP I, ITEMS 1, 2, AND 3

GROUP II, ITEMS 1, 2, 3, AND 6

ANNUAL ESTIMATED AMOUNT: $14,677.40

AWARD TO: VENDOR 2: TRUCK TRAILER TRANSIT

DETROIT, MI

ITEMS: GROUP I, ITEMS 4, 5, AND 6

OPTION: ONE YEAR

ANNUAL ESTIMATED AMOUNT: $20,297.00

AWARD TO: VENDOR 3: UNI SELECT USA, INC. DBA MAIN AUTO PARTS

EL PASO, TX

ITEMS: GROUP II, ITEMS 4, 5, 7, 8, 9, 10, AND 11

OPTION: TWO YEARS

ANNUAL ESTIMATED AMOUNT: $2,931.00

ACCOUNT NO.: 60600015 - 503118 - 40348

FUNDING SOURCE: INVENTORY PURCHASES-VEHICLE MAINTENANCE SUPPLIES-SUN METRO INVENTORY

TOTAL ESTIMATED AWARD: $113,716.20

DISTRICTS: ALL

THIS IS A REQUIREMENTS TYPE CONTRACT WITH AN INITIAL TERM OF THIRTY-SIX MONTHS.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND SUN METRO RECOMMEND AWARD AS INDICATED, TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER TO GFI GENFARE, THE SOLE SOURCE PROVIDER OF GFI TICKET VENDING MACHINES AND GFI SOFTWARE. TOTAL ESTIMATED AMOUNT $164,980.00. (ACTION 09-25)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011-508010-11681-G600467

60600011-508010-11678-G600466

FUNDING SOURCE: SUN METRO CAPITAL GRANTS-DATA PROCESSING EQUIPMENT

TOTAL ESTIMATED AWARD: $164,980.00

SOLE SOURCE NO.: 2009-162

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER TO CONTINENTAL CORPORATION, THE SOLE PROVIDER OF AUTOMATIC VEHICLE LOCATOR (AVL) SYSTEM CURRENTLY USED BY SUN METRO FOR MAINTENANCE OF HARDWARE AND SOFTWARE SUPPORT. TOTAL ESTIMATED ANNUAL AMOUNT $239,178.00. TOTAL ESTIMATED THREE YEAR AWARD, $717,534.00 WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. (ACTION 09-26)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508010 - 11681 - G600467

FUNDING SOURCE: SUN METRO CAPITAL GRANTS-DATA PROCESSING EQUIPMENT

TOTAL ESTIMATED AWARD: $717,534.00 (3-YEAR TOTAL)

SOLE SOURCE NO.: 2008-160

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.

ACTION TAKEN: AUTHORIZED

DISCUSSION AND ACTION ON THE REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE PURCHASE ORDER IN THE ESTIMATED AMOUNT OF $11,245.00 TO TRAPEZE SOFTWARE GROUP, INC., THE SOLE PROVIDER OF TRAPEZE GOOGLE EXPORT TOOL WHICH IS COMPATIBLE WITH THE PROGRAMS ALREADY UTILIZED BY SUN METRO. THIS PURCHASE COUPLED WITH THE PURCHASE OF GOOGLE TRANSIT AND TRIP PLANNING PROGRAM ($47,195.00) WILL INCREASE THE TOTAL PURCHASES FROM THIS VENDOR TO $58,440.00 IN THIS FISCAL YEAR. (ACTION 09-27)

DEPARTMENT: SUN METRO

ACCOUNT NO.: 60600011 - 508010 - 11681 - G600467

FUNDING SOURCE: SUN METRO CAPITAL GRANTS-DATA PROCESSING EQUIPMENT

TOTAL AMOUNT: $58,440.00 (INCLUDES THIS PURCHASE $11,245)

SOLE SOURCE NO.: 2009-137

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.

NO ACTION WAS TAKEN

DIRECTOR'S REPORT ON:

10A. OPERATIONS TO INCLUDE 2009 ON-TIME REPORT AND MISSED SERVICE REPORT COMPARISON FOR FY2006-FY2009;

10B. CUSTOMER SERVICE REPORTS FOR FIXED ROUTE AND PARATRANSIT;

10C. MAINTENANCE REPORTS TO INCLUDE ROAD CALLS REPORTED FOR ALL UNITS, FOR 91'S, 93'S, 94'S AND 400'S AND FOR 600'S (FOR JANUARY 2009); ROADCALL COMPARISON FOR CALENDAR YEARS 2007-2009; AND MECHANICAL PMI TRACKING 2009 (FIRST QUARTER-WEEK 1).

10D. KEY PERFORMANCE INDICATORS INCLUDING FAREBOX RECOVERY FACTORS, SYSTEM INFO, BUS OPERATIONS AND PARATRANSIT.