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ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.
"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF SEPTEMBER 30, 2008.
ACTION TAKEN: APPROVED
APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 30, 2008. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]
"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS: MAYOR JOHN F. COOK AND REPRESENTATIVES EMMA ACOSTA, MELINA CASTRO, AND RACHEL QUINTANA.
ACTION TAKEN: EXCUSED
MAYOR JOHN F. COOK AND REPRESENTATIVES EMMA ACOSTA, MELINA CASTRO, AND RACHEL QUINTANA.
"3A. RESOLUTION: THAT THE NEW O.P.E.P BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVING OF ALCOHOLIC BEVERAGES AT THE OUTDOOR STREET FESTIVAL IN THE CLOSED PORTION OF OCHOA STREET BETWEEN FIRST STREET AND PAISANO DRIVE FROM 7:00 P.M. FRIDAY, OCTOBER 31, 2008, TO 2:00 A.M. SATURDAY, NOVEMBER 1, 2008.
ACTION TAKEN: APPROVED
THAT THE NEW O.P.E.P BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVING OF ALCOHOLIC BEVERAGES AT THE OUTDOOR STREET FESTIVAL IN THE CLOSED PORTION OF OCHOA STREET BETWEEN FIRST STREET AND PAISANO DRIVE FROM 7:00 P.M. FRIDAY, OCTOBER 31, 2008, TO 2:00 A.M. SATURDAY, NOVEMBER 1, 2008. (DISTRICT 8) [DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]
"3B. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN AN AMENDED INTERLOCAL AGREEMENT BETWEEN THE COUNTY AND CITY OF EL PASO TO SUBMIT A JOINT APPLICATION TO THE DEPARTMENT OF JUSTICE - 2008 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
ACTION TAKEN: APPROVED
THAT THE MAYOR BE AUTHORIZED TO SIGN AN AMENDED INTERLOCAL AGREEMENT BETWEEN THE COUNTY AND CITY OF EL PASO TO SUBMIT A JOINT APPLICATION TO THE DEPARTMENT OF JUSTICE - 2008 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) IN THE AMOUNT OF $100,073. THE FUNDS RECEIVED UNDER THE JAG PROGRAM WILL BE ALLOCATED 50% TO THE COUNTY AND 50% TO THE CITY. THE CITY GRANT FUNDS WILL BE UTILIZED TO CONTINUE UPDATING ITS RADIO SYSTEM TO P25 COMPLIANCE AND IN THE PROCESS TRANSITION FROM AN ANALOG SYSTEM TO A DIGITAL ONE. P25 ARE STANDARDS FOR DIGITAL RADIO COMMUNICATIONS FOR USE BY FEDERAL, STATE/PROVINCE, AND LOCAL PUBLIC SAFETY AGENCIES THAT ENABLES THEM TO COMMUNICATE WITH OTHER AGENCIES AND MUTUAL AID RESPONSE TEAMS IN EMERGENCIES. THAT THE CITY MANAGER OR HER DESIGNEE BE AUTHORIZED TO SIGN ANY GRANT RELATED PAPERWORK, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN, AND ACCEPT, REJECT, ALTER, OR TERMINATE THE RESULTING GRANT, AUTHORIZE BUDGET TRANSFERS, AND SUBMIT NECESSARY REVISIONS TO THE OPERATIONAL PLAN. NO CASH MATCH REQUIRED. THE INTERLOCAL AGREEMENT WAS AMENDED BECAUSE THE COUNTY OF EL PASO REQUESTED CHANGES TO THE LANGUAGE. (ALL DISTRICTS) [POLICE DEPARTMENT, TOM WHITTEN, (915) 564-7304]
"3C. RESOLUTION: THAT THE APPRAISAL ROLL BE APPROVED AND CONSTITUTE THE 2008 TAX ROLL FOR ALL ENTITIES WHICH THE CITY TAX COLLECTOR/ASSESSOR COLLECTS TAXES.
ACTION TAKEN: APPROVED
THAT THE APPRAISAL ROLL BE APPROVED AND CONSTITUTE THE 2008 TAX ROLL FOR ALL ENTITIES WHICH THE CITY TAX COLLECTOR/ASSESSOR COLLECTS TAXES. (ALL DISTRICTS)
[TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]
"4A. BOARD RE-APPOINTMENT: JOHN M. WHITE TO THE EL PASO TREE BOARD
ACTION TAKEN: RE-APPOINTED
JOHN M. WHITE TO THE EL PASO TREE BOARD BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]
"4B. BOARD RE-APPOINTMENT: HECTOR MUÑOZ TO THE PARKS AND RECREATION ADVISORY BOARD
ACTION TAKEN: RE-APPOINTED
HECTOR MUÑOZ TO THE PARKS AND RECREATION ADVISORY BOARD BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]
"4C. BOARD RE-APPOINTMENT: RODOLFO TRONCOSO TO THE PARK ADVISORY BOARD
ACTION TAKEN: RE-APPOINTED
RODOLFO TRONCOSO TO THE PARK ADVISORY BOARD BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]
"4D. BOARD RE-APPOINTMENT: RENE NEVAREZ TO THE ART MUSEUM ADVISORY BOARD
ACTION TAKEN: RE-APPOINTED
RENE NEVAREZ TO THE ART MUSEUM ADVISORY BOARD BY REPRESENTATIVE EDDIE HOLGUIN, JR., DISTRICT 6. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]
"5. BOARD APPOINTMENT: JOSEPH P.A. VILLESCAS TO THE ART MUSEUM ADVISORY BOARD
ACTION TAKEN: APPOINTED
JOSEPH P.A. VILLESCAS TO THE ART MUSEUM ADVISORY BOARD BY REPRESENTATIVE EMMA ACOSTA, DISTRICT 3. [REPRESENTATIVE EMMA ACOSTA, (915) 541-4572]
"6. APPLICATIONS FOR TAX REFUND: TAX REFUNDS
ACTION TAKEN: APPROVED
THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED.
(SEE ATTACHMENT A) (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]
ATTACHMENT A
TAX REFUNDS
OCTOBER 7, 2008
A. HERTZ EQUIPMENT RENTAL CORP. IN THE AMOUNT OF $17,799.05 OVERPAYMENT OF 2005 TAXES. (PID #1998-999-2316-0042).
B. GMAC MORTGAGE, LLC IN THE AMOUNT OF $4,996.90 OVERPAYMENT OF 2007 TAXES. (PID #H788-0120-025A-0090).
C. GMAC MORTGAGE, LLC IN THE AMOUNT OF $2,909.95 OVERPAYMENT OF 2007 TAXES. (PID #L521-999-001C-6100).
D. SOUTHWEST CONVENIENCE STORES IN THE AMOUNT OF $2,927.71 OVERPAYMENT OF 2007 TAXES. (PID #N490-999-0040-0260).
E. CITI MORTGAGE, INC. IN THE AMOUNT OF $3,288.34 OVERPAYMENT OF 2007 TAXES. (PID #O415-999-0000-5700).
F. GMAC MORTGAGE, LLC IN THE AMOUNT OF $2,930.57 OVERPAYMENT OF 2007 TAXES. (PID #P654-999-0690-2100)
G. NHUNG NGUYEN IN THE AMOUNT OF $3,735.61 OVERPAYMENT OF 2007 TAXES. (PID #S820-999-0030-1710).
H. HOMECOMING FINANCIAL IN THE AMOUNT OF $2,914.66 OVERPAYMENT OF 2007 TAXES. (PID #T213-999-0190-2900).
I. CHASE HOME FINANCE IN THE AMOUNT OF $7,175.67 OVERPAYMENT OF 2007 TAXES. (PID #T287-999-0410-1100).
J. USAA FEDERAL SAVINGS BANK IN THE AMOUNT OF $5,430.67 OVERPAYMENT OF 2007 TAXES. (PID #T287-999-0410-4800).
K. INDY MACBANK IN THE AMOUNT OF $2,823.83 OVERPAYMENT OF 2007 TAXES. (PID #T287-999-1370-0300).
L. GMAC MORTGAGE, LLC IN THE AMOUNT OF $4,065.22 OVERPAYMENT OF 2007 TAXES. (PID #W145-999-0780-1500).
"7. PURCHASING REQUESTS TO ISSUE PURCHASE ORDER: TO TOTER INC., A CONTRACTOR UNDER TEXAS PROCUREMENT AND SUPPORT SERVICES (TPASS) CONTRACT NO. 450-A2, FOR GARBAGE/REFUSE CARTS
ACTION TAKEN: AUTHORIZED
REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO TOTER INC., A CONTRACTOR UNDER TEXAS PROCUREMENT AND SUPPORT SERVICES (TPASS) CONTRACT NO. 450-A2, FOR GARBAGE/REFUSE CARTS NEEDED FOR REPLACEMENTS AND NEW SERVICES FOR THE NEXT FOUR MONTHS IN THE AMOUNT OF $238,869.12. PARTICIPATION BY THE CITY OF EL PASO IN THE TPASS COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON FEBRUARY 27, 2007.
DEPARTMENT: ENVIRONMENTAL SERVICES
ACCOUNT NO.: 34010289-508009-40403
FUNDING SOURCE: ENVIRONMENTAL SERVICES
TOTAL ESTIMATED AWARD: $238,869.12
REFERENCE NO.: 2009-040
DISTRICTS: ALL
[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]
"8. BEST VALUE PROCUREMENT: THE AWARD OF SOLICITATION NO. 2008-228 (GROUNDS MAINTENANCE - CITY MEDIANS RE-BID) TO RANSOM LAWN SERVICE, INC.
ACTION TAKEN: AWARDED
THE AWARD OF SOLICITATION NO. 2008-228 (GROUNDS MAINTENANCE - CITY MEDIANS RE-BID) TO RANSOM LAWN SERVICE, INC., FOR A TOTAL ESTIMATED AWARD OF $70,622.92.
DEPARTMENT: STREET
AWARD TO: RANSOM LAWN SERVICE, INC.
EL PASO, TX
ITEMS: BASE BID I, BASE BID II, BASE BID III
OPTION: 2 YEARS
ANNUAL ESTIMATED AMOUNT: $70,622.92
ACCOUNT NO.: 32010155 - 502221 - 01101
FUNDING SOURCE: STREET MEDIANS - GENERAL FUNDS
TOTAL ESTIMATED AWARD: $70,622.92
DISTRICTS: ALL
THIS IS A 12-MONTH REQUIREMENTS TYPE CONTRACT.
THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.
THE DEPARTMENTS OF FINANCIAL SERVICES - PURCHASING DIVISION AND STREET RECOMMEND AWARD TO RANSOM LAWN SERVICE, INC., THE VENDOR OFFERING THE BEST VALUE BID.
[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]
"9. BID: THE AWARD OF SOLICITATION NO. 2008-222 (TRAFFIC SIGNAL COMPONENTS) TO TRAFFIC PARTS, INC., GENERAL TRAFFIC EQUIPMENT CORP., AND CONSOLIDATED TRAFFIC CONTROLS, INC.
ACTION TAKEN: AWARDED
THE AWARD OF SOLICITATION NO. 2008-222 (TRAFFIC SIGNAL COMPONENTS) TO TRAFFIC PARTS, INC., GENERAL TRAFFIC EQUIPMENT CORP., AND CONSOLIDATED TRAFFIC CONTROLS, INC., FOR A TOTAL ESTIMATED AWARD OF $226,015.80.
DEPARTMENT: STREET
AWARD TO: VENDOR 1: TRAFFIC PARTS, INC.
CONROE, TX
ITEMS: 1, 2, 3, 4, 10, 11, 13, 14, 15, 16, 21, 22, 23, AND 25
ANNUAL ESTIMATED AMOUNT: $23,378.60
AWARD TO: VENDOR 2: GENERAL TRAFFIC EQUIPMENT CORP.
NEWBURGH, NY
ITEMS: 5, 6, 7, 8, 9, 12, 20, 24, AND 26
OPTION: 2 YEARS
ANNUAL ESTIMATED AMOUNT: $24,540.00
AWARD TO: VENDOR 3 CONSOLIDATED TRAFFIC CONTROLS, INC. ARLINGTON, TEXAS
ITEMS: 17, 18, AND 19
ANNUAL ESTIMATED AMOUNT: $27,420.00
ACCOUNT NO.: 32010288 - 503203 - 01101
99331117 - 508027 - 27263
FUNDING SOURCE: PUBLIC ACCESS MAINTENANCE AND REPAIRS, CONSTRUCTION
TOTAL ESTIMATED AWARD: $226,015.80
DISTRICTS: ALL
THIS IS A 36-MONTH REQUIREMENTS TYPE CONTRACT.
THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.
THE DEPARTMENTS OF FINANCIAL SERVICES - PURCHASING DIVISION AND STREET RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDERS. [FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]
"10. STREET DEPARTMENT: APPROVAL FOR THE CITY MANAGER TO SIGN TASK ORDER NO. 004 IN THE AMOUNT OF $322,032 FOR PAVEMENT CONDITION SURVEY, PAVEMENT IMAGE PROCESSING, AND PAVEMENT DISTRESS RECORDING PER THE MASTER PURCHASE AGREEMENT BETWEEN THE CITY OF EL PASO, TEXAS, AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) (AGREEMENT NO. 2006MPA316 {PAVEMENT MANAGEMENT PROGRAM}).
ACTION TAKEN: APPROVED
APPROVAL FOR THE CITY MANAGER TO SIGN TASK ORDER NO. 004 IN THE AMOUNT OF $322,032 FOR PAVEMENT CONDITION SURVEY, PAVEMENT IMAGE PROCESSING, AND PAVEMENT DISTRESS RECORDING PER THE MASTER PURCHASE AGREEMENT BETWEEN THE CITY OF EL PASO, TEXAS, AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) (AGREEMENT NO. 2006MPA316 {PAVEMENT MANAGEMENT PROGRAM}). (ALL DISTRICTS)
[STREET DEPARTMENT, DARYL COLE, (915) 621-6750] |
