The City Of El Paso, Texas - www.elpasotexas.gov

VOTING AGENDA

ACTION TAKEN: TO APPROVE THE RESOLUTION AND AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT AS AMENDED.

DISCUSSION AND ACTION THAT THE CITY MANAGER BE AUTHORIZED TO EXECUTE A CHAPTER 380 ECONOMIC DEVELOPMENT PROGRAM AGREEMENT BY AND BETWEEN THE CITY OF EL PASO AND HAWKINS REGENCY L.L.C., A DELAWARE LIMITED LIABILITY COMPANY (''APPLICANT''), TO PROVIDE FOR A GRANT FROM THE CITY TO THE APPLICANT IN AN AMOUNT NOT TO EXCEED $8,000,000 NET PRESENT VALUE IN CONNECTION WITH THE APPLICANT'S REMOVAL OF THE BLIGHTED CONDITIONS AND REDEVELOPMENT OF THE APPROXIMATELY 55-ACRE PROPERTY LOCATED AT 8889 GATEWAY WEST BOULEVARD IN EL PASO, TEXAS, SUBJECT TO THE TERMS AND CONDITIONS PROVIDED IN THE AGREEMENT. [GENERAL FUND] (DISTRICT 3)

[ECONOMIC DEVELOPMENT, KATHRYN B. DODSON, (915) 541-4760] POSTPONED FROM 09-09-08

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"2. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF SEPTEMBER 9, 2008.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF SEPTEMBER 9, 2008. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"3. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

NO ACTION WAS TAKEN

"4A. RESOLUTION: APPROVING A DETAILED SITE DEVELOPMENT PLAN FOR A PORTION OF LOT 18, BLOCK 2, MONTWOOD HEIGHTS UNIT FOUR, 12410 MONTWOOD DRIVE, ZON08-00051

ACTION TAKEN: APPROVED

A RESOLUTION APPROVING A DETAILED SITE DEVELOPMENT PLAN FOR A PORTION OF LOT 18, BLOCK 2, MONTWOOD HEIGHTS UNIT FOUR, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO A CONDITION IMPOSED BY ORDINANCE 011446. THE PENALTY IS AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 12410 MONTWOOD DRIVE. APPLICANT: DANCE SPIRIT LLC. ZON08-00051

(DISTRICT 6) [DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

"4B. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A FIRST AMENDMENT TO AN AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND ALVIDREZ ARCHITECTURE, INC., FOR A PROJECT KNOWN AS ''MUNICIPAL SERVICES CENTER EXPANSION

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A FIRST AMENDMENT TO AN AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND ALVIDREZ ARCHITECTURE, INC., FOR A PROJECT KNOWN AS ''MUNICIPAL SERVICES CENTER EXPANSION'', TO ADD ADDITIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $6,200 THEREBY EXTENDING THE ORIGINAL CONTRACT VALUE FROM $258,811.12 TO $265,011.12. THE FUNDING SOURCE IS SOLID WASTE REVENUE FUNDS. (DISTRICT 7) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"4C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LICENSE AGREEMENT BETWEEN THE CITY OF EL PASO, (''CITY'') AND BNSF RAILWAY COMPANY

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A LICENSE AGREEMENT BETWEEN THE CITY OF EL PASO, (''CITY'') AND BNSF RAILWAY COMPANY, A DELAWARE CORPORATION, (''BNSF''), ALLOWING THE CITY ACCESS TO BNSF RIGHT-OF-WAY TO MAKE IMPROVEMENTS TO EXISTING CHANNEL AND DRAINAGE STRUCTURES. THE ESTIMATED COST FOR THE LICENSE IS $46,221, TO BE FUNDED BY STORM 2006 CERTIFICATES OF OBLIGATION. (DISTRICT 8) [ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

"4D. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND MATILDE ANDRADE FOR THE PURCHASE OF LOTS 20 AND 21, BLOCK 1, HADLOCK'S SUBURBAN GARDENS, 231 COLFAX STREET

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT OF SALE BETWEEN THE CITY OF EL PASO AND MATILDE ANDRADE FOR THE PURCHASE OF LOTS 20 AND 21, BLOCK 1, HADLOCK'S SUBURBAN GARDENS, AN ADDITION TO THE CITY OF EL PASO, EL PASO COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF, RECORDED IN VOLUME 12, PAGE 20, PLAT RECORDS OF EL PASO COUNTY, TEXAS, ALSO KNOWN AS 231 COLFAX STREET, EL PASO, EL PASO COUNTY, TEXAS. (DISTRICT 3)

[FINANCIAL SERVICES, CARMEN ARRIETA-CANDELARIA, (915) 541-4293]

"4E. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE FIRST AMENDMENT TO THE CONTRACT WITH FIRST SOUTHWEST COMPANY TO ADD FINANCIAL ANALYSIS SERVICES ON AN AS NEEDED BASIS

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE FIRST AMENDMENT TO THE CONTRACT WITH FIRST SOUTHWEST COMPANY TO ADD FINANCIAL ANALYSIS SERVICES ON AN AS NEEDED BASIS IN AN AMOUNT NOT TO EXCEED $80,000 TO ESTABLISH A TRANSPORTATION REINVESTMENT ZONE. (ALL DISTRICTS)

[FINANCIAL AND ADMINISTRATIVE SERVICES, WILLIAM F. STUDER, JR. (915) 541-4215]

"4G. RESOLUTION: THAT THE MAYOR BE AUTHORIZED TO SIGN A CONTRACT BY AND BETWEEN THE CITY OF EL PASO, AND THE PASEO DEL ESTE MUNICIPAL UTILITY DISTRICT NO. 2 TO JOIN VARIOUS OTHER ENTITIES FOR WHOM THE CITY ACTS AS PROPERTY TAX ASSESSOR/COLLECTOR.

ACTION TAKEN: APPROVED

THAT THE MAYOR BE AUTHORIZED TO SIGN A CONTRACT BY AND BETWEEN THE CITY OF EL PASO, AND THE PASEO DEL ESTE MUNICIPAL UTILITY DISTRICT NO. 2 TO JOIN VARIOUS OTHER ENTITIES FOR WHOM THE CITY ACTS AS PROPERTY TAX ASSESSOR/COLLECTOR.

(ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

"5. BOARD APPOINTMENT: ELIZABETH M. BEHRENHAUSEN TO THE GREATER EL PASO CIVIC, CONVENTION AND TOURISM ADVISORY BOARD

ACTION TAKEN: APPOINTED

ELIZABETH M. BEHRENHAUSEN TO THE GREATER EL PASO CIVIC, CONVENTION AND TOURISM ADVISORY BOARD BY REPRESENTATIVE ANN MORGAN LILLY, DISTRICT 1.

[REPRESENTATIVE ANN MORGAN LILLY, (915) 541-4151]

"6. APPLICATIONS FOR TAX REFUND:

ACTION TAKEN: APPROVED

THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED.

(SEE ATTACHMENT A) (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

ATTACHMENT A

TAX REFUNDS

SEPTEMBER 16, 2008

A. BMW FINANCIAL SERVICES NA, LLC IN THE AMOUNT OF $5,420.50 OVERPAYMENT OF 2006 TAXES. (PID #0655-999-1038-6650).



B. MALVERN SCALE DATA SYSTEMS, INC. IN THE AMOUNT OF $2,647.20 OVERPAYMENT OF 2007 TAXES. (PID #0826-999-0789-0034).



C. RETAX FUNDING LP IN THE AMOUNT OF $5,231.22 OVERPAYMENT OF 2007 TAXES. (PID #E054-999-0170-1700).



D. GMAC MORTGAGE IN THE AMOUNT OF $6,995.08 OVERPAYMENT OF 2007 TAXES. (PID #K383-999-0010-1400).



E. GMAC MORTGAGE, LLC IN THE AMOUNT OF $3,760.31 OVERPAYMENT OF 2007 TAXES. (PID #M344-999-0010-0500).



F. VERSAILLES VENTUARES, LTD IN THE AMOUNT OF $10,021.37 OVERPAYMENT OF 2007 TAXES. (PID #V893-999-2650-1500)

"7. BID: THE AWARD OF SOLICITATION NO. 2008-157 (POLICE MOTORCYCLES) TO BARNETT HARLEY-DAVIDSON

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2008-157 (POLICE MOTORCYCLES) TO BARNETT HARLEY-DAVIDSON, FOR A TOTAL AWARD OF $71,300.65.

DEPARTMENT: GENERAL SERVICES

AWARD TO: BARNETT HARLEY-DAVIDSON

EL PASO, TX

ITEM: 1 (5 MOTORCYCLES)

OPTION: TO PURCHASE UP TO 100% OF THE CONTRACT QUANTITY AT THE SAME UNIT PRICE IF THE OPTION IS EXERCISED WITHIN 365 DAYS FROM THE DATE OF AWARD.

ACCOUNT NO.: 37150068 - 508006 - 27507 - PFLESVC01

FUNDING SOURCE: EQUIPMENT REPLACEMENT FUND

TOTAL AWARD: $71,300.65

DISTRICTS: ALL

THIS IS A FIXED-PRICE, SINGLE (ONE-TIME) PURCHASE.

THE DEPARTMENTS OF FINANCIAL SERVICES, PURCHASING DIVISION, AND GENERAL SERVICES RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[FINANCIAL SERVICES/PURCHASING, TERRENCE FREIBURG, (915) 541-4313]

ACTION TAKEN: APPROVED

THAT CITY COUNCIL APPROVES THE RENTAL AGREEMENTS BETWEEN THE LIBRARY AND INDIVIDUALS OR ENTITIES DESIRING TO RENT LIBRARY SPACE AND FACILITIES BY AGREEMENT IN SUBSTANTIAL CONFORMITY WITH THE SPECIAL EVENTS USE AGREEMENT, ATTACHED AS EXHIBIT ''A''; THAT THE CITY COUNCIL FINDS THAT THE FEE REDUCTIONS DESCRIBED HEREINABOVE AND IN THE EL PASO PUBLIC LIBRARY FACILITY RENTAL POLICY, ATTACHED AS EXHIBIT ''B'', CONSTITUTE AN IMPORTANT PUBLIC PURPOSE OR BENEFIT TO THE CITY AND CITIZENS OF EL PASO FOR WHICH THE CITY IS WILLING TO UTILIZE CITY RESOURCES AND PROVIDE SERVICES IN ORDER TO DIRECTLY SUPPORT THE MISSION OF THE EL PASO PUBLIC LIBRARY AND ADVANCE THE SPIRIT OF THE PUBLIC EDUCATION AND PUBLIC SERVICE PROGRAM ASPECT OF THE MISSION OF THE EL PASO PUBLIC LIBRARY; AND THAT THE CITY COUNCIL FINDS THAT THE USE OF COMMUNITY ROOMS WITHOUT CHARGE, AS ALLOWED IN THE MEETING ROOM POLICY, ATTACHED AS EXHIBIT ''C'', CONSTITUTE AN IMPORTANT PUBLIC PURPOSE OR BENEFIT TO THE CITY AND CITIZENS OF EL PASO FOR WHICH THE CITY IS WILLING TO UTILIZE CITY RESOURCES AND PROVIDE SERVICES IN ORDER TO DIRECTLY SUPPORT THE MISSION OF THE EL PASO PUBLIC LIBRARY AND ADVANCE THE SPIRIT OF THE PUBLIC EDUCATION AND PUBLIC SERVICE PROGRAM ASPECT OF THE MISSION OF THE EL PASO PUBLIC LIBRARY.

(ALL DISTRICTS) [LIBRARY, CAROL BREY-CASIANO, (915) 543-5406]

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

8A. AN ORDINANCE GRANTING A SPECIAL PRIVILEGE TO THE HOTEL DON QUIXOTE, LTD, PERMITTING AN AERIAL AND SUBSURFACE ENCROACHMENT OF TWO AIR DUCTS, AN INTERCEPTOR, SAMPLING WELL, AND THE RELATED CONNECTING PIPES, WITHIN A PORTION OF PUBLIC RIGHT-OF-WAY IN THE ALLEY ADJACENT TO LOTS 37 - 40, LOTS 42 - 46, AND A PORTION OF LOT 41, BLOCK 1, SATTERTHWAITE ADDITION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, COMMONLY KNOWN AS 113 WEST MISSOURI STREET. APPLICANT: HOTEL DON QUIXOTE, LTD. SPL08-00011 (DISTRICT 8)

[DEVELOPMENT SERVICES/PLANNING, MIRIAN SPENCER, (915) 541-4192]

8B. AN ORDINANCE VACATING A PORTION OF BARNEY STREET LOCATED BETWEEN LOT 1, BLOCK 1, PASADENA NO. 3, AND LOT 8, BLOCK 1, PASADENA NO. 2, CITY OF EL PASO, EL PASO COUNTY, TEXAS. SUBJECT PROPERTY: NORTH OF DELTA DRIVE AND EAST OF DOLAN STREET. APPLICANT: JULIA ESTHER ONATE. SUB07-00113 (DISTRICT 8)

[DEVELOPMENT SERVICES/PLANNING, RAUL GARCIA, (915) 541-4935]

8C. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A QUITCLAIM (TAX RESALE) DEED CONVEYING ALL RIGHT, TITLE, AND INTEREST OF THE CITY OF EL PASO, TRUSTEE, ON BEHALF OF ALL TAXING UNITS INTERESTED IN THE TAX FORECLOSURE JUDGMENTS, IN EIGHTEEN IDENTIFIED REAL PROPERTIES TO THE CITY OF EL PASO, IN ACCORDANCE WITH SECTION 34.05 (I) OF THE TAX CODE. (ALL DISTRICTS)

[TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

[DELGADO, ACOSTA, SPENCER, CARMEN PEREZ, (915) 545-5481]

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 23, 2008, FOR ITEMS 8A - 8C

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M.

ACTION TAKEN: ADOPTED

AN ORDINANCE AUTHORIZING THE ISSUANCE OF ''CITY OF EL PASO, TEXAS, WATER AND SEWER REVENUE BONDS, SERIES 2008A;'' AND RESOLVE MATTERS WHICH ARE NECESSARY TO EFFECTUATE SAID ISSUANCE. (ALL DISTRICTS)

[BOND COUNSEL, PAUL A. BRADEN, (915) 351-6053]

ACTION TAKEN: ADOPTED

AN ORDINANCE AUTHORIZING THE ISSUANCE OF ''CITY OF EL PASO, TEXAS, WATER AND SEWER REVENUE BONDS, SERIES 2008B;'' AND RESOLVE MATTERS WHICH ARE NECESSARY TO EFFECTUATE SAID ISSUANCE. (ALL DISTRICTS)

[BOND COUNSEL, PAUL A. BRADEN, (915) 351-6053]

ACTION TAKEN: ADOPTED AS REVISED

AN ORDINANCE CHANGING THE ZONING OF A PORTION OF TRACT 9, PICNIC GROVE SUBDIVISION, CITY OF EL PASO, EL PASO COUNTY, TEXAS, FROM R-F (RANCH AND FARM) TO C-1 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: ALAMEDA AVENUE, NORTH OF NEVAREZ ROAD AND SOUTH OF LOOP 375. APPLICANTS: ANTONIO AND LAURA MENDOZA. ZON08-00046 (DISTRICT 6) [DEVELOPMENT SERVICES/PLANNING, ARTURO RUBIO, (915) 541-4633]

ACTION TAKEN: ADOPTED AS AMENDED

AN ORDINANCE AMENDING TITLE 20 (ZONING), CHAPTER 20.02 (GENERAL PROVISIONS AND DEFINITIONS), AND CHAPTER 20.18 (SIGN REGULATIONS), ARTICLE 1, (GENERAL PROVISIONS), AND ARTICLE IV, (ON-PREMISE SIGN REGULATIONS), SECTION 20.18.400 (GENERAL), OF THE EL PASO CITY CODE TO ALLOW CHANGEABLE ELECTRONIC VARIABLE MESSAGE AND DIGITAL SIGNS AND THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. (ALL DISTRICTS)

[DEVELOPMENT SERVICES/PLANNING, MATHEW MCELROY, (915) 541-4056]

ACTION TAKEN: POSTPONED ONE (1) WEEK

AN ORDINANCE AMENDING TITLE 12 (VEHICLES AND TRAFFIC), CHAPTER 12.88 (SCHEDULES), SECTION 12.88.030 (SCHEDULE III - PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS), OF THE EL PASO CITY CODE TO ADD HELEN OF TROY DRIVE. THE PENALTY BEING AS PROVIDED IN SECTION 12.84.010 OF THE EL PASO CITY CODE. (DISTRICT 1)

[ENGINEERING/TRAFFIC DIVISION, TED MARQUEZ, (915) 541-4035]

NO ACTION WAS TAKEN

DISCUSSION AND ACTION TO ELIMINATE ALL LEGISLATIVE REVIEW COMMITTEES AND BRING ALL ITEMS TO COUNCIL. [REPRESENTATIVE EDDIE HOLGUIN, (915) 541-4178]

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON RESOLUTION THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO SIGN A THREE YEAR MASTER INTERLOCAL COOPERATION AGREEMENT WITH THE TEXAS TRANSPORTATION INSTITUTE (TTI) FOR THE PROVISION OF VARIOUS TRANSPORTATION RESEARCH AND STUDIES BY TTI, IN AN AMOUNT NOT TO EXCEED $750,000. (ALL DISTRICTS)

[ENGINEERING, R. ALAN SHUBERT, (915) 541-4423]

NO ACTION WAS TAKEN

GUADALUPE GUERRA VS. CITY OF EL PASO; CAUSE NO. 2004-1749. (551.071)

[CITY ATTORNEY'S OFFICE, HADLEY HUCHTON, (915) 541-4550]

ACTION TAKEN: MOTION MADE BY MAYOR PRO TEMPORE BYRD, SECONDED BY REPRESENTATIVE ACOSTA, AND CARRIED THAT THE OFFICE OF THE CITY ATTORNEY BE AUTHORIZED TO RETAIN OUTSIDE COUNSEL IN THE CASES ENTITLED JOHN FOX V. CITY COUNCIL, ET AL. (VARIOUS CASES).

JOHN FOX VS. CITY COUNCIL, ET AL. (VARIOUS CASES); SMITH VS. CITY, ET AL., CAUSE NO. EP-08-CA-0147-DB; AND MARTHA MARTINEZ VS. CITY OF EL PASO, ET AL., CAUSE NO. 2004-3728. (551.071) [CITY ATTORNEY'S OFFICE, LAURA P. GORDON, (915) 541-4550]

NO ACTION WAS TAKEN

WELLS FARGO HOME MORTGAGE INC. VS. CITY OF EL PASO, ET. AL., CAUSE NO. 2008-2719. (551.071) [CITY ATTORNEY'S OFFICE, KARLA M. NIEMAN (915) 541-4550]

NO ACTION WAS TAKEN

DIANA KIRK VS. CITY OF EL PASO, CAUSE NO. 2008-3447 (551.071)

[CITY ATTORNEY'S OFFICE, JENNIFER F. CALLAN (915) 541-4550]

"MTB1. DISCUSSION AND ACTION ON THE APPROVAL OF THE MINUTES FOR THE AUGUST 18, 2008, AUGUST 19, 2008 AND AUGUST 26, 2008, SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETINGS.

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON THE APPROVAL OF THE MINUTES FOR THE AUGUST 18, 2008, AUGUST 19, 2008 AND AUGUST 26, 2008, SPECIAL MASS TRANSIT DEPARTMENT BOARD MEETINGS. (ACTION 08-65)

ACTION TAKEN: TO DIRECT STAFF TO NEGOTIATE AN AGREEMENT WITH AT LEAST ONE MAJOR RETAILER AND WITH ALL LIBRARY BRANCHES TO SELL MONTHLY SUN METRO PASSES.

DISCUSSION ON MR. O'ROURKE'S REQUEST TO NEGOTIATE AN AGREEMENT WITH AT LEAST ONE MAJOR RETAILER AND WITH ALL LIBRARY BRANCHES TO SELL MONTHLY SUN METRO PASSES. (ACTION 08-66)

ACTION TAKEN: DELETED

DISCUSSION AND ACTION TO AUTHORIZE THE CITY MANAGER TO EXERCISE THE OPTION FOR FIRST TRANSIT TO PROVIDE OPERATOR MONITORING SERVICES UNDER THE EXISTING MANAGEMENT SERVICES CONTRACT, FOR AN AMOUNT OF $17,464 FOR FY 2009, $17,988 FOR FY 2010, AND $18,528 FOR FY 2011. (ACTION 08-67)

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES BE AUTHORIZED TO ISSUE PURCHASE ORDER TO GFI GENFARE, THE SOLE SOURCE PROVIDER OF FARE COLLECTION EQUIPMENT AND RELATED PARTS AND EQUIPMENT CURRENTLY USED BY SUN METRO. TOTAL ESTIMATED THREE (3) YEAR AWARD, $150,000.00 WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. (ACTION 08-68)

DEPARTMENT MASS TRANSIT

ACCOUNT NO 60600015-503118-40348 (PARTS)

60600006-502228-40345 (REPAIRS)

FUNDING SOURCE: MASS TRANSIT INVENTORY PURCHASES-VEHICLE MAINTENANCE SUPPLIES-SM INVENTORY AND TRANSIT MAINTENANCE-VEH/HEAVY EQUIP/OFF RD MAINT-SM GENERAL OPERATIONS

ANNUAL ESTIMATED AMOUNT: $50,000.00

TOTAL ESTIMATED AWARD: $150,000.00

SOLE SOURCE NO.: 2009-015

DISTRICTS: ALL

CONTACT PERSON: TERRENCE FREIBURG, PURCHASING MANAGER, 541-4313.

ACTION TAKEN: APPROVED

DISCUSSION AND ACTION ON A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A THREE YEAR MASTER INTERLOCAL COOPERATION AGREEMENT WITH TEXAS TRANSPORTATION INSTITUTE (TTI) FOR THE PROVISION OF VARIOUS TRANSPORTATION RESEARCH AND STUDIES BY TTI, IN AN AMOUNT NOT TO EXCEED $750,000. (ACTION 08-69)

NO ACTION WAS TAKEN

DIRECTOR'S REPORT ON OPERATIONS, MAINTENANCE, FLEET AND SERVICE.