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ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.
"1. APPROVAL OF MINUTES: [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]
ACTION TAKEN: APPROVED
APPROVAL OF MINUTES FOR REGULAR CITY COUNCIL MEETING OF JUNE 6, 2006, AND SPECIAL CITY COUNCIL MEETING OF JUNE 5, 2006.
"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
ACTION TAKEN: EXCUSED
REPRESENTATIVE STEVE ORTEGA
"3A. RESOLUTION: THAT THE CITY OF EL PASO AND WEST MUTUALLY AGREE TO THE TERMINATION OF THE ORDER FORM AND RELATED DOCUMENTS
ACTION TAKEN: APPROVED
THAT THE CITY OF EL PASO AND WEST MUTUALLY AGREE TO THE TERMINATION OF THE ORDER FORM AND RELATED DOCUMENTS ORIGINALLY EXECUTED PURSUANT TO THE EL PASO CITY COUNCIL RESOLUTION DATED OCTOBER 11, 2005; AND THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A NEW ORDER FORM AND ANY RELATED MATERIALS BY AND BETWEEN THE CITY OF EL PASO AND WEST FOR THE PROVISION OF LEGAL RESEARCH PRODUCTS, INCLUDING BOTH INTERNET AND PRINT RESOURCES; THE ORDER FORM SHALL BE FOR A PERIOD OF THREE (3) YEARS AND SHALL INCLUDE UPDATES AND CONTINUING SERVICES FOR ALL INTERNET AND PRINT MATERIALS. THE COST FOR THESE SERVICES WILL AMOUNT TO APPROXIMATELY $3,200.00 PER MONTH. (ALL DISTRICTS)
[CITY ATTORNEY'S OFFICE, RAYMOND TELLES, (915) 541 4986]
"3B. RESOLUTION: THAT THE EL PASO CITY COUNCIL APPROVES THE FOLLOWING PRIORITIES AND LOCATIONS UNDER THE ''OPEN SPACE ENHANCEMENTS''
ACTION TAKEN: APPROVED
THAT THE EL PASO CITY COUNCIL APPROVES THE FOLLOWING PRIORITIES AND LOCATIONS UNDER THE ''OPEN SPACE ENHANCEMENTS'' (DISTRICT 2) PROJECT AS REQUIRED BY PROPOSITION NO. 3 OF THE FEBRUARY 7, 2004, GENERAL OBLIGATION BOND ELECTION:
1. VAN BUREN DAM, SOUTHEAST INTERSECTION OF ALABAMA STREET AND HARRISON STREET - $450,000.
2. DRAINAGE AREAS AT LOUISIANA STREET BETWEEN SACRAMENTO STREET AND MOBILE STREET; BETWEEN MOBILE STREET AND NASHVILLE STREET; AND SOUTHEAST INTERSECTION OF LOUISIANA AND NASHVILLE - $296,000.
PROJECT: PBE04ST124; FUND: 29139; DEPARTMENT: 14200403; ACCOUNT: 508027. (DISTRICT 2) [DEVELOPMENT AND INFRASTRUCTURE SERVICES, PATRICIA D. ADAUTO, (915) 541-4853]
"3C. RESOLUTION: THE CITY MANAGER BE AUTHORIZED TO SIGN AN UNDERGROUND ELECTRICAL EASEMENT TO THE EL PASO ELECTRIC COMPANY FOR A PORTION OF LOT 1, BLOCK 12, EL PASO INTERNATIONAL AIRPORT TRACTS, UNIT 8 REPLAT
ACTION TAKEN: APPROVED
THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN UNDERGROUND ELECTRICAL EASEMENT TO THE EL PASO ELECTRIC COMPANY FOR A PORTION OF LOT 1, BLOCK 12, EL PASO INTERNATIONAL AIRPORT TRACTS, UNIT 8 REPLAT, EL PASO, EL PASO COUNTY, TEXAS, TO PROVIDE ELECTRICAL SERVICE TO 8730 BOEING DRIVE (EL PASO SUN PARK LTD.) FOR AND IN CONSIDERATION THE CITY WILL RECEIVE THE SUM OF ONE DOLLAR. (DISTRICT 2) [ENGINEERING DEPARTMENT, RICK CONNER, (915) 541-4423]
"3D. RESOLUTION: CITY MANAGER BE AUTHORIZED TO SIGN AN OVERHEAD ELECTRICAL EASEMENT TO THE EL PASO ELECTRIC COMPANY
ACTION TAKEN: APPROVED
THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN OVERHEAD ELECTRICAL EASEMENT TO THE EL PASO ELECTRIC COMPANY FOR A PORTION OF LOT 10, BLOCK 1, FARAH SUBDIVISION, EL PASO, EL PASO COUNTY, TEXAS, TO PROVIDE ELECTRICAL SERVICE TO FACILITIES LOCATED AT 9300 VISCOUNT WITHIN THE SAN MATEO APARTMENTS FOR AND IN CONSIDERATION THE CITY WILL RECEIVE THE SUM OF ONE DOLLAR. (DISTRICT 3)
[ENGINEERING DEPARTMENT, RICK CONNER, (915) 541-4423]
"3E. RESOLUTION: CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT BETWEEN THE CITY OF EL PASO AND RICHARD G. CAMPOS, JR."
ACTION TAKEN: APPROVED
THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A CONTRACT BETWEEN THE CITY OF EL PASO AND RICHARD G. CAMPOS, JR., TO EMPLOY RICHARD G. CAMPOS, JR., AS A SENIOR PROGRAMMER ANALYST FOR THE INFORMATION TECHNOLOGY DEPARTMENT AT A BIWEEKLY RATE OF $2,307.69. THE TOTAL AMOUNT OF THE CONTRACT SHALL NOT EXCEED $60,000.00 PLUS BENEFITS. THE TERM OF THE CONTRACT SHALL BE FOR THE PERIOD OF JUNE 23, 2006, THROUGH JUNE 22, 2007. FUND SOURCE: 39010351-501000-01101. [FINANCIAL AND ADMINISTRATIVE SERVICES, WILLIAM STUDER, (915) 541-4011]
3F. RESOLUTION: CITY MANAGER OF THE CITY OF EL PASO (THE ''CITY'') BE AUTHORIZED TO SIGN AN AMENDMENT TO THAT CERTAIN ATM LICENSE AGREEMENT FOR EL PASO EMPLOYEES FEDERAL CREDIT UNION
ACTION TAKEN: APPROVED
THAT THE CITY MANAGER OF THE CITY OF EL PASO (THE ''CITY'') BE AUTHORIZED TO SIGN AN AMENDMENT TO THAT CERTAIN ATM LICENSE AGREEMENT FOR EL PASO EMPLOYEES FEDERAL CREDIT UNION ENTERED INTO BY AND BETWEEN THE CITY AND THE EL PASO EMPLOYEES FEDERAL CREDIT UNION, ADOPTED ON OCTOBER 11, 2005, TO CHANGE THE INSTALLATION OF TWO AUTOMATIC TELLER MACHINES FROM AN OUTDOOR LOCATION TO AN INDOOR LOCATION AND DECREASE THEIR RESPECTIVE ANNUAL LICENSE FEES FROM ONE THOUSAND FOUR HUNDRED DOLLARS ($1,400.00) TO THREE HUNDRED DOLLARS ($300.00). (ALL DISTRICTS) [FINANCIAL SERVICES, CARMEN ARRIETA-CANDELARIA, (915) 541-4315]
"4A. BOARD RE-APPOINTMENT: JAMES (JIM) WELSHIMER TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE
ACTION TAKEN: RE-APPOINTED
JAMES (JIM) WELSHIMER TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE BY MAYOR JOHN COOK. [MAYOR JOHN F. COOK, (915) 541-4145]
"4B. BOARD RE-APPOINTMENT: ROGER K. CURIE TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE
ACTION TAKEN: RE-APPOINTED
ROGER K. CURIE TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE BY REPRESENTATIVE PRESI ORTEGA, JR., DISTRICT 5.
[REPRESENTATIVE PRESI ORTEGA, JR., (915) 541 4189]
"4C. BOARD APPOINTMENT: BARBARA R. ESPARZA TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE
ACTION TAKEN: RE-APPOINTED
BARBARA R. ESPARZA TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE BY REPRESENTATIVE SUSIE BYRD, DISTRICT 2. [REPRESENTATIVE SUSIE BYRD, (915) 541-4416]
"5. BOARD APPOINTMENT: FELIPE J. LUNA TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE
ACTION TAKEN: APPOINTED
FELIPE J. LUNA TO THE COMMUNITY DEVELOPMENT STEERING COMMITTEE BY MAYOR PRO TEMPORE BETO O'ROURKE, DISTRICT 8. [REPRESENTATIVE BETO O'ROURKE, (915) 541-4268]
6. APPLICATIONS FOR TAX REFUNDS:
ACTION TAKEN: APPROVED
APPLICATIONS FOR TAX REFUND: [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]
THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED.
(SEE ATTACHMENT A)
TAX REFUNDS
JUNE 13, 2006
A. ELIAS & MA. HEBERTH SALINAS, IN THE AMOUNT OF $4,711.07 OVERPAYMENT OF 2004 TAXES. (PID #C167-999-0040-0100).
B. CHASE HOME FINANCE IN THE AMOUNT OF $3,726.51 OVERPAYMENT OF 2005 TAXES.
(PID #C398-999-0010-1000).
C. CHASE HOME FINANCE IN THE AMOUNT OF $2,887.85 OVERPAYMENT OF 2004 TAXES.
(PID #H788-002-0150-0070).
D. COUNTRYWIDE TAX SERVICES CORP. IN THE AMOUNT OF $2,584.44 OVERPAYMENT OF 2005 TAXES. (PID #H801-999-0070-0900).
E. FIRST AMERICAN REAL ESTATE TAX SERVICE IN THE AMOUNT OF $4,179.98 OVERPAYMENT OF 2005 TAXES. (PID #P133-999-0040-8200).
F. IRWIN MORTGAGE CORP. IN THE AMOUNT OF $2,721.78 OVERPAYMENT OF 2004 TAXES.
(PID #P863-999-0290-0200).
G. EL PASO BS COMPANY, INC. IN THE AMOUNT OF $2,737.76 OVERPAYMENT OF 2005 TAXES. (PID #T188-999-0010-8900).
H. EL PASO BS COMPANY, INC. IN THE AMOUNT OF $2,707.04 OVERPAYMENT OF 2003 TAXES.
(PID #T188-999-0010-8900).
I. EL PASO BS COMPANY, INC. IN THE AMOUNT OF $2,812.04 OVERPAYMENT OF 2004 TAXES.
(PID #T188-999-0010-8900).
J. WELLS FARGO REAL ESTATE TAX SERVICES IN THE AMOUNT OF $4,504.96 OVERPAYMENT OF 2005 TAXES. (PID #T287-999-0160-2200).
K. WELLS FARGO REAL ESTATE TAX SERVICES, L.L.C. IN THE AMOUNT OF $5,247.96 OVERPAYMENT OF 2005 TAXES. (PID #U823-999-0040-1400).
L. WELLS FARGO REAL ESTATE TAX SERVICES, L.L.C. IN THE AMOUNT OF $6,245.43 OVERPAYMENT OF 2005 TAXES. (PID #U823-999-0040-1400).
M. FIRST AMERICAN REAL ESTATE TAX SERVICE IN THE AMOUNT OF $2,890.68 OVERPAYMENT OF 2005 TAXES. (PID #V655-999-0200-0100).
N. FIRST AMERICAN REAL ESTATE TAX SERVICE IN THE AMOUNT OF $3,342.97 OVERPAYMENT OF 2005 TAXES. (PID #T211-999-0000-1000).
O. FIRST AMERICAN REAL ESTATE TAX SERVICE IN THE AMOUNT OF $3,088.00 OVERPAYMENT OF 2005 TAXES. (PID #H801-999-0070-1000)
"7A. PURCHASE ORDER: DEPUTY DIRECTOR FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO MEDTRONIC EMERGENCY RESPONSE SYSTEMS, INC.
ACTION TAKEN: APPROVED
REQUEST THAT THE DEPUTY DIRECTOR FOR FINANCIAL SERVICES, PURCHASING DIVISION, BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO MEDTRONIC EMERGENCY RESPONSE SYSTEMS, INC. MEDTRONIC EMERGENCY RESPONSE SYSTEMS, INC. IS THE AUTHORIZED TECHNICAL SERVICE REPRESENTATIVE PROVIDING MANUFACTURER AUTHORIZED MAINTENANCE. MEDTRONIC EMERGENCY RESPONSE SYSTEMS, INC. IS THE SOLE PROVIDER FOR LIFEPAK DEFIBRILLATORS PRODUCTS, ITS PARTS, ACCESSORIES, REPAIRS, AND SERVICES. AWARD AMOUNT IS $89,977.84/YEAR.
ADDITIONALLY, IT IS REQUESTED THAT STAFF BE AUTHORIZED TO NEGOTIATE, LEGAL TO REVIEW, AND THAT THE CITY MANAGER BE AUTHORIZED TO SIGN ANY AND ALL ADDITIONAL DOCUMENTS AS NECESSARY. (ALL DISTRICTS) [FINANCIAL SERVICES, RAY HEREDIA, (915) 541-4316]
TOTAL AWARD AMOUNT: $359,911.36
FUNDS AVAILABLE: 22010319-01011-502229
FUNDING SOURCE: GENERAL FUNDS SCBA & LOGISTIC, OFFICE EQUIPMENT MAINTENANCE CONTRACTS
DEPARTMENT: FIRE
POSTPONED FROM 06-06-06
"7B. PURCHASE ORDER: DEPUTY DIRECTOR FOR FINANCIAL SERVICES BE AUTHORIZED TO ISSUE PURCHASE ORDER(S) TO THE REVENUE MARKETS, INC. (TRMI)
ACTION TAKEN: APPROVED
REQUEST THAT THE DEPUTY DIRECTOR FOR FINANCIAL SERVICES BE AUTHORIZED TO ISSUE PURCHASE ORDER(S) TO THE REVENUE MARKETS, INC. (TRMI) IN THE AMOUNT OF $226,655.44 FOR UPGRADING AND ENHANCING THE TOLL COLLECTION SYSTEM TO INCLUDE SYSTEM MODIFICATIONS TO ACCOMMODATE THE FOUR LANE INCREASED LANE COUNT, VEHICLE AND PEDESTRIAN LANE EQUIPMENT, AND A WEB-BASED PLAZA ADMINISTRATOR/REPORTS APPLICATION. TRMI IS THE SOLE PROVIDER FOR APPLICATION SOFTWARE AND CUSTOMIZED RELATED EQUIPMENT FOR THE CURRENT TOLL COLLECTION SYSTEM FOR THE INTERNATIONAL BRIDGES.
ADDITIONALLY, IT IS REQUESTED THAT STAFF BE AUTHORIZED TO NEGOTIATE, LEGAL TO REVIEW, AND THE CITY MANAGER BE AUTHORIZED TO SIGN ANY AND ALL ADDITIONAL DOCUMENTS AND/OR AGREEMENTS AS NECESSARY. [FINANCIAL SERVICES, BARBARA CRUMLEY, (915) 541-4315]
DEPARTMENT: STREET
FUNDING SOURCES: 508004-43001-32000082-PPWBR03006,
SIB LOAN/CAPITAL PROJECTS, AUTO TOLL COLLECTION SYSTEM $57,750.00
508010-43005-32000080-PBR0001, 1989 REVENUE BOND
PROJECTS, ZARAGOSA POE WEIGHT AND MOTION SCALES $168,905.44
AMOUNT OF AWARD: $226,655.44
DISTRICT(S): 6 AND 8
SOLE SOURCE CONTRACT NO: 2006-144
"8A. BEST VALUE PROCUREMENT: SOLICITATION NO. 2005-225 TRAFFIC PAINT
ACTION TAKEN: APPROVED
THIS CONTRACT SHALL BE AWARDED TO THE BIDDER WHO PROVIDES THE BEST VALUE TO THE CITY. THE CITY MAY CONSIDER PRICE AND OTHER RELEVANT CRITERIA LISTED IN THE REQUEST FOR BIDS.
SOLICITATION NO. 2005-225 TRAFFIC PAINT
AWARD TO: PERVO PAINT COMPANY
LOS ANGELES, CALIFORNIA
ITEM(S): GROUP I - ALL ITEMS AND GROUP II - ALL ITEMS
AMOUNT: $113,790.00 (ESTIMATED ANNUALLY)
DEPARTMENT: STREET
FUNDS AVAILABLE: 01101-32000-32010287-503122
FUNDING SOURCE: GENERAL FUND-MAINTENANCE SUPPLIES/PARTS
TOTAL AWARD: $341,370.00 (ESTIMATED)
DISTRICT (S): ALL
THE STREET DEPARTMENT AND FINANCIAL SERVICES DEPARTMENT RECOMMENDS AWARD AS INDICATED TO THE BEST-VALUE OFFEROR MEETING SPECIFICATIONS.
THIS IS A THIRTY-SIX (36) MONTH REQUIREMENTS TYPE CONTRACT FOR THE PURCHASE OF TRAFFIC PAINT. THE VENDOR DOES NOT OFFER A PROMPT PAYMENT DISCOUNT. [FINANCIAL SERVICES, PAUL M. CARSON, (915) 541-4234]
"8B. BEST VALUE PROCUREMENT: SOLICITATION NO. 2006-096 JANITORIAL SERVICES - MUNICIPAL SERVICE CENTER/CORRALS TOTAL CLEANING SERVICES
ACTION TAKEN: APPROVED
THIS CONTRACT SHALL BE AWARDED TO THE BIDDER WHO PROVIDES THE BEST VALUE TO THE CITY. THE CITY MAY CONSIDER PRICE AND OTHER RELEVANT CRITERIA LISTED IN THE REQUEST FOR BIDS.
SOLICITATION NO. 2006-096 JANITORIAL SERVICES - MUNICIPAL SERVICE CENTER/CORRALS
AWARD TO: TOTAL CLEANING SERVICES
EL PASO, TX
ITEM(S): ALL
AMOUNT: $49,855.44 (ESTIMATED PER YEAR)
DEPARTMENT: GENERAL SERVICES, MAINTENANCE DIVISION
FUNDS AVAILABLE: 31010326-01101-502206
FUNDING SOURCE: GENERAL SERVICES, MAINTENANCE DIVISION OPERATING
ACCOUNT, MAINTENANCE SERVICE CONTRACTS
TOTAL AWARD: $149,566.32 (ESTIMATED)
DISTRICT (S): 3, 4, AND 7
GENERAL SERVICES, MAINTENANCE DIVISION, AND FINANCIAL SERVICES, PURCHASING DIVISION, RECOMMEND AWARD UNDER ITS BEST-VALUE CRITERION TO THE ABOVE-LISTED RESPONSIVE VENDOR.
THIS IS A THIRTY-SIX MONTH CONTRACT WITH THE OPTION TO RENEW FOR ONE ADDITIONAL YEAR. TOTAL CLEANING SERVICES OFFERS 3%-10 DAYS, PROMPT PAYMENT DISCOUNT.
[FINANCIAL SERVICES, RAY HEREDIA, (915) 541-4316]
"9A. BID: SOLICITATION NO.2006-099 - RESLER CANYON EROSION CONTROL IMPROVEMENTS
ACTION TAKEN: TO REJECT ALL BIDS
IF APPARENT LOW BIDDER IS DISQUALIFIED FOR ANY REASON, CITY COUNCIL RESERVES THE RIGHT TO EXERCISE ANY OPTION LEGALLY AVAILABLE UNDER THE LAW BY AWARDING BID TO NEXT LOWEST RESPONSIVE AND RESPONSIBLE BIDDER EVEN THOUGH THE BIDDER IS NOT NAMED ON THIS AGENDA.
SOLICITATION NO. 2006-099 - RESLER CANYON EROSION CONTROL IMPROVEMENTS
LOCATION: ALTO MESA DR., PIZZARO DR., AND MARCENA ST.
CONTRACTOR: CK CONSTRUCTION INC. IN JOINT VENTURE WITH SPARTAN CONST.
EL PASO, TX
DEPARTMENT: N/A
FUNDS AVAILABLE: PFC06001/60600/31260001
FUNDING SOURCE: FY 2003 CERTIFICATES OF OBLIGATION
ITEMS: LOCATION 1: ALTO MESA DR. & MESA ST. $197,650.00
LOCATION 2: PARKING AREA AT 200 ALTO MESA DR. $ 56,200.00
LOCATION 3: 300 ALTO MESA DR. $ 16,200.00
LOCATION 5: PIZARRO DR. $ 51,891.00
LOCATION 6: MARCENA ST. $ 25,850.00
MAXIMUM TOTAL AWARD: $347,791.00
ESTIMATED COMPLETION DATE: JULY 2006
DISTRICT(S): 8
THE ENGINEERING DEPARTMENT, IN CONSULTATION WITH FRONTERA LAND ALLIANCE, RECOMMEND THE AWARD OF CONTRACT NO. 2006-099, RESLER CANYON EROSION CONTROL IMPROVEMENTS, TO CK CONSTRUCTION, INC. IN JOINT VENTURE WITH SPARTAN CONSTRUCTION, THE LOW, RESPONSIBLE, RESPONSIVE BIDDER. THIS UNIT-PRICED CONTRACT IS FOR THE TOTAL AMOUNT OF $347,791.00. THE RESLER CANYON EROSION CONTROL IMPROVEMENTS PROJECT WAS CREATED AND FUNDED AS A RESULT OF A LEGAL AGREEMENT AS DOCUMENTED BY A LETTER OF UNDERSTANDING, DATED DECEMBER 20, 2005, WHEREIN THE CITY AGREED TO PAY $347,750.00 FOR REPAIR MAINTENANCE AND/OR STABILIZATION PROJECTS LOCATED IN OR APPURTENANT TO RESLER CANYON. COUNCIL APPROVES AN ADDITIONAL FUNDING OF $291.00.
WORK UNDER THE UNIT PRICE COMPONENT IS ONLY AN ESTIMATED VALUE AND WILL BE ORDERED, PERFORMED, INVOICED, AND PAID BY MEASURED QUANTITY. THE ACTUAL COST OF THE UNIT PRICE COMPONENT WILL BE THE SUM TOTAL OF UNIT PRICES AT THE END OF THE CONTRACT TERM. IN NO EVENT SHALL THE TOTAL CONTRACT AMOUNT PAID UNDER THIS CONTRACT EXCEED $347,791.00 WITHOUT FURTHER AUTHORIZATION OF CITY COUNCIL.
[ENGINEERING DEPARTMENT, RICK CONNER, (915) 541-4423]
"9B. BID: SOLICITATION NO. 2006-069 LIBRARY SHELVING AND FURNITURE FOR EASTSIDE
ACTION TAKEN: APPROVED
IF APPARENT LOW BIDDER IS DISQUALIFIED FOR ANY REASON, CITY COUNCIL RESERVES THE RIGHT TO EXERCISE ANY OPTION LEGALLY AVAILABLE UNDER THE LAW BY AWARDING BID TO NEXT LOWEST RESPONSIVE AND RESPONSIBLE BIDDER EVEN THOUGH THE BIDDER IS NOT NAMED ON THIS AGENDA.
SOLICITATION NO. 2006-069 LIBRARY SHELVING AND FURNITURE FOR EASTSIDE
REGIONAL LIBRARY
AWARD TO: VENDOR 1: LIBRA-TECH CORPORATION
ARGYLE, TEXAS
ITEMS: GROUP II, #2: QTY 1 @ $1,279.50/EACH
GROUP II, #3: QTY 1 @ $841.22/EACH
GROUP II, #4A: QTY 3 @ $835.51/EACH
GROUP II, #4B: QTY 2 @ $966.31/EACH
GROUP II, #5: QTY 6 @ $245.71/EACH
GROUP II, #6 QTY 13 @ $302.38/EACH
GROUP II, #7A: QTY 12 @ $252.50/EACH
GROUP II, #7B: QTY 8 @ $228.72/EACH
GROUP II, #14: QTY 2 @ $2,714.74/EACH
AMOUNT: $22,254.31
VENDOR 2: EL PASO AUTOMATED OFFICE & INDUSTRIAL SYSTEMS, INC.
EL PASO, TEXAS
ITEMS: GROUP II, #8A: QTY 5 @ $879.00/EACH
GROUP II, #8B: QTY 1 @ $899.00/EACH
GROUP II, #9A: QTY 4 @ $879.00/EACH
GROUP II, #9B: QTY 2 @ $899.00/EACH
GROUP II, #23: QTY 1 @ $2,980.00/EACH
AMOUNT: $13,588.00
VENDOR 3: RIO GRANDE BPSI
EL PASO, TEXAS
ITEMS: GROUP II, #28: QTY 55 @ $337.64/EACH
GROUP II, #29: QTY 11 @ $406.64/EACH
GROUP II, #30: QTY 8 @ $406.64/EACH
GROUP II, #31: QTY 2 @ $569.94/EACH
GROUP II, #32: QTY 6 @ $618.54/EACH
GROUP II, #33: QTY 6 @ $345.92/EACH
GROUP II, #34: QTY 12 @ $113.28/EACH
GROUP II, #35A: QTY 100 @ 113.28/EACH
GROUP II, #35B: QTY 6 @ $189.12/EACH
AMOUNT: $47,045.08
THE LIBRARY AND FINANCIAL SERVICES DEPARTMENTS RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIVE OFFERORS MEETING SPECIFICATIONS FROM RESPONSIBLE PARTIES.
AWARD FOR GROUP I, LIBRARY SHELVING, WAS APPROVED BY COUNCIL ON MAY 2, 2006. OFFERS FOR GROUP II, FURNITURE, WERE STILL UNDER REVIEW AT THAT TIME. THIS AWARD IS FOR GROUP II, FURNITURE.
THIS IS A FIXED-PRICE, SINGLE (ONE-TIME) PURCHASE TO PURCHASE LIBRARY FURNITURE. VENDOR NO. 1 OFFERS OPTIONS TO PURCHASE UP TO ONE HUNDRED PERCENT (100%) OF THE ORIGINAL CONTRACT QUANTITIES AT THE SAME UNIT PRICES IF THE OPTIONS ARE EXERCISED WITHIN SIXTY (60), NINETY (90), AND/OR ONE HUNDRED EIGHTY (180) DAYS FROM THE DATE OF AWARD OF THE CONTRACT. VENDOR NO. 2 OFFERS NO OPTION TO PURCHASE ADDITIONAL QUANTITIES; AND VENDOR NO. 3 OFFERS AN OPTION TO PURCHASE UP TO ONE HUNDRED PERCENT (100%) OF THE ORIGINAL CONTRACT QUANTITIES AT THE SAME UNIT PRICES IF THE OPTION IS EXERCISED WITHIN ONE HUNDRED EIGHTY (180) DAYS FROM THE DATE OF AWARD OF THE CONTRACT. NO PROMPT PAYMENT DISCOUNTS ARE OFFERED.
[FINANCIAL SERVICES, BARBARA CRUMLEY, (915) 541-4315]
DEPARTMENT: LIBRARY
FUNDS AVAILABLE: 31130562-508009-60003-PPW0056005YR2
FUNDING SOURCE: FURNITURE AND FIXTURES, LIBRARY FACILITY 01 ISSUE CP,
EASTSIDE REGIONAL LIBRARY
TOTAL AWARD: $82,887.39
DISTRICT (S): 5 |
