MUNICIPAL CLERK

 

VOTING AGENDA


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PLEASE NOTE:
For Mass Transit Board (MTB) meetings, the Mayor is the Chairman and votes on all items.

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Agenda: CITY COUNCIL MEETING AND MASS TRANSIT DEPARTMENT BOARD MEETING
Date: 10/11/2011
 
   
Item: NOTICE TO THE PUBLIC - CONSENT AGENDA  (Regular City Council Agenda)
   
 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY CITY COUNCIL TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY COUNCIL MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. COUNCIL MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE CITY COUNCIL AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF COUNCIL, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"1. APPROVAL OF MINUTES: REGULAR CITY COUNCIL MEETING OF OCTOBER 4, 2011.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE REGULAR CITY COUNCIL MEETING OF OCTOBER 4, 2011. [MUNICIPAL CLERK, RICHARDA DUFFY MOMSEN, (915) 541-4127]

"2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS: MAYOR JOHN F. COOK, MAYOR PRO TEMPORE ANN MORGAN LILLY AND REPRESENTATIVE STEVE ORTEGA

ACTION TAKEN: EXCUSED

MAYOR JOHN F. COOK, MAYOR PRO TEMPORE ANN MORGAN LILLY AND REPRESENTATIVE STEVE ORTEGA

"3A. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN ''SUPPLEMENTAL LEASE AGREEMENT NO. 5'' TO LEASE NO. GS-07B-15258 BY AND BETWEEN THE CITY OF EL PASO AND THE UNITED STATES OF AMERICA TO REVISE THE EXPIRATION DATE OF THE IDENTIFIED LEASE FOR AREA USED BY THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AS OFFICE SPACE IN THE EL PASO INTERNATIONAL AIRPORT TERMINAL BUILDING TO AUGUST 31, 2011.

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN ''SUPPLEMENTAL LEASE AGREEMENT NO. 5'' TO LEASE NO. GS-07B-15258 BY AND BETWEEN THE CITY OF EL PASO AND THE UNITED STATES OF AMERICA TO REVISE THE EXPIRATION DATE OF THE IDENTIFIED LEASE FOR AREA USED BY THE TRANSPORTATION SECURITY ADMINISTRATION (TSA) AS OFFICE SPACE IN THE EL PASO INTERNATIONAL AIRPORT TERMINAL BUILDING TO AUGUST 31, 2011. (DISTRICT 3) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3B. RESOLUTION: THAT THE CITY COUNCIL RATIFIES THE APPROVAL OF MODIFICATION NO. 32 TO CONTRACT NO. NAS9-01177 BY AND BETWEEN THE NATIONAL AERONAUTICS AND SPACE ADMINISTRATION (''NASA'') AND THE CITY OF EL PASO

ACTION TAKEN: APPROVED

THAT THE CITY COUNCIL RATIFIES THE APPROVAL OF MODIFICATION NO. 32 TO CONTRACT NO. NAS9-01177 BY AND BETWEEN THE NATIONAL AERONAUTICS AND SPACE ADMINISTRATION (''NASA'') AND THE CITY OF EL PASO SIGNED BY THE CITY MANAGER FOR HANGAR AND OFFICE SPACE AT 8101 AND 8201 BOEING, EL PASO, TEXAS. THIS MODIFICATION EXTENDS THE TERM FOR USE OF HANGAR AND OFFICE SPACE FOR THE PERIOD OF OCTOBER 1, 2011 THROUGH DECEMBER 31, 2011, ALLOWS FOR SIX ONE MONTH OPTION PERIODS, AND IDENTIFIES THE TOTAL FIXED PRICE FOR UTILITIES. (DISTRICT 3) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3C. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE SECOND AMENDMENT TO THE STATE USE CONTRACT FOR GROUNDS MAINTENANCE SERVICE BY AND BETWEEN THE CITY OF EL PASO, A TEXAS HOME RULE MUNICIPAL CORPORATION (''THE CITY''), AND TIBH, INC. (''TIBH'')

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE SECOND AMENDMENT TO THE STATE USE CONTRACT FOR GROUNDS MAINTENANCE SERVICE BY AND BETWEEN THE CITY OF EL PASO, A TEXAS HOME RULE MUNICIPAL CORPORATION (''THE CITY''), AND TIBH, INC. (''TIBH''), A PRIVATE NON-PROFIT CORPORATION AND THE CERTIFYING PARTY, AND BORDER TM INDUSTRIES, INC., THE PERFORMING PARTY (''CONTRACTOR'') TO EXTEND THE CONTRACT UNTIL DECEMBER 31, 2011. (ALL DISTRICTS) [AIRPORT, MONICA LOMBRANA, (915) 780-4724]

"3D. RESOLUTION: THAT O.P.E.P BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVICE OF ALCOHOLIC BEVERAGES AT THE HALLOWEEN BLOCK PARTY IN THE CLOSED PORTION OF OCHOA STREET BETWEEN FIRST AVENUE AND PAISANO DRIVE FROM 9:00 P.M. MONDAY, OCTOBER 31, 2011, TO 2:00 A.M. TUESDAY, NOVEMBER 1, 2011. NESV11-00031

ACTION TAKEN: APPROVED

THAT O.P.E.P BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVICE OF ALCOHOLIC BEVERAGES AT THE HALLOWEEN BLOCK PARTY IN THE CLOSED PORTION OF OCHOA STREET BETWEEN FIRST AVENUE AND PAISANO DRIVE FROM 9:00 P.M. MONDAY, OCTOBER 31, 2011, TO 2:00 A.M. TUESDAY, NOVEMBER 1, 2011. NESV11-00031 (DISTRICT 8) [DEPARTMENT OF TRANSPORTATION, MIRIAN SPENCER, (915) 541-4482]

"3F. RESOLUTION: THAT THE CITY BE AUTHORIZED TO CLOSE AND USE PORTIONS OF CITY RIGHTS-OF-WAY ON OREGON STREET BETWEEN FRANKLIN AVENUE AND TEXAS AVENUE, MAIN DRIVE BETWEEN MESA STREET AND OREGON STREET, MILLS AVENUE BETWEEN MESA STREET AND OREGON STREET, AND SHELDON COURT BETWEEN EL PASO STREET AND SANTA FE STREET, FROM 6:00 A.M. THURSDAY, OCTOBER 13, 2011, TO 7:00 A.M. MONDAY, OCTOBER 17, 2011, AND THAT THE CITY AND OSAPLE, INC. BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVING OF ALCOHOLIC BEVERAGES IN THE AFOREMENTIONED CLOSED PORTIONS OF CITY RIGHTS-OF-WAY, NESV11-00038

ACTION TAKEN: APPROVED AS REVISED

THAT THE CITY BE AUTHORIZED TO CLOSE AND USE PORTIONS OF CITY RIGHTS-OF-WAY ON OREGON STREET BETWEEN FRANKLIN AVENUE AND TEXAS AVENUE, MAIN DRIVE BETWEEN MESA STREET AND OREGON STREET, MILLS AVENUE BETWEEN MESA STREET AND OREGON STREET, AND SHELDON COURT BETWEEN EL PASO STREET AND SANTA FE STREET, FROM 6:00 A.M. THURSDAY, OCTOBER 13, 2011, TO 7:00 A.M. MONDAY, OCTOBER 17, 2011, AND THAT THE CITY AND OSAPLE, INC. BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVING OF ALCOHOLIC BEVERAGES IN THE AFOREMENTIONED CLOSED PORTIONS OF CITY RIGHTS-OF-WAY, ALL IN CONJUNCTION WITH CHALK THE BLOCK, FROM 6:00 P.M. TO 10:00 P.M. FRIDAY, OCTOBER 14, 2011, 10:00 A.M. TO 10:00 P.M. SATURDAY, OCTOBER 15, 2011, AND 11:00 A.M. TO 3:00 P.M. SUNDAY, OCTOBER 16, 2011. NESV11-00038 (DISTRICT 8)

[DEPARTMENT OF TRANSPORTATION, MIRIAN SPENCER, (915) 541-4482]

"3J. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A TEMPORARY CONSTRUCTION LICENSE GRANTING THE TEXAS DEPARTMENT OF TRANSPORTATION A TEMPORARY CONSTRUCTION LICENSE FOR THE PURPOSE OF IMPROVING THE 24.5 FOOT BY 72.3 FOOT DRIVEWAY ENTRANCE AT THE EL PASO MUSEUM OF ARCHEOLOGY, 4301 TRANSMOUNTAIN ROAD, EL PASO, TEXAS

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A TEMPORARY CONSTRUCTION LICENSE GRANTING THE TEXAS DEPARTMENT OF TRANSPORTATION A TEMPORARY CONSTRUCTION LICENSE FOR THE PURPOSE OF IMPROVING THE 24.5 FOOT BY 72.3 FOOT DRIVEWAY ENTRANCE AT THE EL PASO MUSEUM OF ARCHEOLOGY, 4301 TRANSMOUNTAIN ROAD, EL PASO, TEXAS, THROUGH MARCH 31, 2012 OR UNTIL CONSTRUCTION OF THE DRIVEWAY ENTRANCE IS COMPLETE, WHICHEVER OCCURS FIRST. (DISTRICT 4) [ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

"3K. RESOLUTION: SOLID WASTE LIENS

ACTION TAKEN: APPROVED

THAT THE SOLID WASTE LIENS ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED. (SEE ATTACHMENT A) (DISTRICTS 1, 2, 3, 4, 6, 7 AND 8)

[ENVIRONMENTAL SERVICES, ELLEN A. SMYTH, (915) 621-6719]

ATTACHMENT A

SOLID WASTE LIENS

OCTOBER 11, 2011

488 KINGSWOOD DRIVE $317.21 JAVIER & DIVIA CORREA

(DISTRICT 1)

TRACT 9-F (7.8335 AC), BLOCK 11, UPPER VALLEY SUBDIVISION

(DISTRICT 1) $530.61 PRITAM B. DANDADE

LOT(S) 19 (14816.42 SQ FT), BLOCK 14, MESA DEL CASTILLO #4 SUBDIVISION

(DISTRICT 1) $164.65 WDE INC

5301 RIDGE STREET $168.51 JUAN A FLORES JR

(DISTRICT 1)

NLY PTS OF LOT(S) 5 TO 8 (92.78 FT ON SORREL IRREG ON TAMARIX 9.22 FT ON E 570.52

FT ON S), BLOCK 7, GREEN ACRES SUBDIVISION

(DISTRICT 1) $691.43 TWO STARS JOINT VENTURE

1007 OVERLOOK RIDGE LANE $244.97 JOSEFINA B. ACOSTA

(DISTRICT 1)

2611 HAMILTON AVENUE $168.30 MARIO AVALOS

(DISTRICT 2)

LOT(S) 11 TO 13, BLOCK 94, HIGHLAND PARK SUBDIVISION

(DISTRICT 2) $167.59 JUAN A JR FLORES

2606 MOUNTAIN AVENUE $143.05 WILLIAM W HAMBLETON

(DISTRICT 2)

3829 THOMASON AVENUE $161.19 SERGIO & SILVIA G SAENZ

(DISTRICT 2)

3901 TROWBRIDGE DRIVE $142.38 ENRIQUE MATA

(DISTRICT 2

163 N GLENWOOD STREET $188.10 EPR REALTY LTD

(DISTRICT 3)

LOT(S) 18, BLOCK 6, HUGHES S/D BLK 1 ALAMEDA ACRES SUBDIVISION

(DISTRICT 3) $106.44 WILL DYLAN INVESTMENTS INC

7224 NORTH LOOP DRIVE $165.63 7 M ENTERPRISES LLC

(DISTRICT 3)

5761 LONGVIEW CIRCLE $135.78 CASAS BELLAS PARTNERS LP

(DISTRICT 4)

N 60.15 FT OF E 140.00 FT OF S 170.15 FT OF LOT 218 (8421.00 SQ FT), SOUTH PARKLAND SUBDIVISION

(DISTRICT 4) $173.65 PEDRO ROSALES

11100 SEAN HAGGERTY DRIVE $359.58 ARE-PASO LP

(DISTRICT 4)

5508 VANCOUVER STREET $138.55 WILLIAM J & TAMMY DOUGHERTY

(DISTRICT 4)

LOT 266, SINGH #3 SUBDIVISION

(DISTRICT 6) $144.58 CONFIDENTIAL

TRACT 11-B) 0.188 ACRE), BLOCK 47, YSLETA SUBDIVISION

(DISTRICT 6) $147.68 JESUS M & MARTHA H KOMIYAMA

LOT(S) 2 (1 ACRE), BLOCK 1, HAWAIIAN ESTATES #1 REPLAT 1 SUBDIVISION

(DISTRICT 6) $231.84 ZAMEZ SERVICE CORPORATION

TRACT 6 (0.1577 AC), BLOCK 36, YSLETA SUBDIVISION

(DISTRICT 7) $151.46 CONFIDENTIAL

8232 MCELROY AVENUE $285.42 ANGELICA REYES

(DISTRICT 7)

130 CINECUE WAY $218.97 MARIA E. ESPARZA

(DISTRICT 7)

3024 BISBEE AVENUE $175.42 MIGUEL HOMES INC.

(DISTRICT 8)

421 KYLE STREET $175.42 LEOPOLDO & MARIA MARQUEZ

(DISTRICT 8)

4720 SAGRADO LANE $164.16 LOS EXES DE LA BOWIE & FRIENDS

(DISTRICT 8)

516 NINO AGUILERA STREET $153.21 ROSAURA P. VALENZUELA

(DISTRICT 8)

"3L. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF EL PASO, A MUNICIPAL CORPORATION SITUATED IN EL PASO COUNTY, TEXAS, IN ITS CAPACITY AS THE DESIGNATED METROPOLITAN PLANNING ORGANIZATION FOR THE EL PASO URBAN TRANSPORTATION STUDY AREA, AND THE REGENTS OF NEW MEXICO STATE UNIVERSITY (''NMSU'')

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF EL PASO, A MUNICIPAL CORPORATION SITUATED IN EL PASO COUNTY, TEXAS, IN ITS CAPACITY AS THE DESIGNATED METROPOLITAN PLANNING ORGANIZATION FOR THE EL PASO URBAN TRANSPORTATION STUDY AREA, AND THE REGENTS OF NEW MEXICO STATE UNIVERSITY (''NMSU''), WHEREIN NMSU AGREED TO PROVIDE GEOSPATIAL DATASETS FOR THE NEW MEXICO PLANNING AREA PORTION OF THE EL PASO METROPOLITAN PLANNING ORGANIZATION. (ALL DISTRICTS) [METROPOLITAN PLANNING ORGANIZATION, MICHAEL MEDINA, (915) 591-9735]

"3M. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SERVICE AGREEMENT BY AND BETWEEN THE CITY OF EL PASO (''CITY'') AND VICKI SCURI

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN A SERVICE AGREEMENT BY AND BETWEEN THE CITY OF EL PASO (''CITY'') AND VICKI SCURI, FOR THE AMOUNT OF $180,000 TO PROVIDE AESTHETIC IMPROVEMENTS, INCLUDING DESIGN AND CONSTRUCTION MANAGEMENT AND OVERSIGHT OF FABRICATION AND INSTALLATION OF THE ART PORTIONS OF THE PROJECT FOR THE LOOP 375 NORTHEAST PROJECT IDENTIFIED IN THE 2008 COMPREHENSIVE MOBILITY PLAN, FUNDED BY 2010 TRANSPORTATION CERTIFICATES OF OBLIGATION (TXDOT MATCH). (DISTRICT 4) [MUSEUMS AND CULTURAL AFFAIRS, SEAN MCGLYNN, (915) 541-4898]

"3N. RESOLUTION: THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND SUBMIT HHSC CONTRACT NO. 529-11-0001-00024B, WHICH IS AMENDMENT TWO TO HHSC CONTRACT NO. 529-11-0001-00024, AND OTHER RELATED DOCUMENTS FOR THE TEXAS HEALTH AND HUMAN SERVICES COMMISSION

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN AND SUBMIT HHSC CONTRACT NO. 529-11-0001-00024B, WHICH IS AMENDMENT TWO TO HHSC CONTRACT NO. 529-11-0001-00024, AND OTHER RELATED DOCUMENTS FOR THE TEXAS HEALTH AND HUMAN SERVICES COMMISSION, IN THE AMOUNT OF $212,000 FOR THE PERIOD OF SEPTEMBER 1, 2011 THROUGH AUGUST 31, 2012, FOR THE CITY TO PROVIDE GENERAL 2-1-1 INFORMATION AND REFERRAL SERVICES THROUGH THE CITY'S DEPARTMENT OF PUBLIC HEALTH, TO ADJUST THE CONTRACT BUDGET TO ALLOW FOR ANOTHER YEAR OF OPERATIONS COSTS AND TO REPLACE THE TERMS OF EXHIBIT B TO THE ORIGINAL CONTRACT. (ALL DISTRICTS)

[PUBLIC HEALTH, MICHAEL HILL, (915) 771-5702]

"3O. RESOLUTION: ADOPTING TAX ROLL FOR 2011 FOR THE CITY AND OTHER TAXING ENTITIES.

ACTION TAKEN: APPROVED

A RESOLUTION ADOPTING TAX ROLL FOR 2011 FOR THE CITY AND OTHER TAXING ENTITIES. (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

"4. APPLICATIONS FOR TAX REFUNDS:

ACTION TAKEN: APPROVED

THAT THE TAX REFUNDS LISTED ON THE ATTACHMENT POSTED WITH THIS AGENDA BE APPROVED. (SEE ATTACHMENT B) (ALL DISTRICTS) [TAX OFFICE, JUAN SANDOVAL, (915) 541-4369]

ATTACHMENT B

TAX REFUNDS

OCTOBER 11, 2011

A. HSBC IN THE AMOUNT OF $3,275.72 OVERPAYMENT OF 2010 TAXES. (PID #L624-999-0090-0800).

B. CORELOGIC IN THE AMOUNT OF $3,092.13 OVERPAYMENT OF 2010 TAXES. (PID #T179-000-0020-0400).

C. GMAC MORTGAGE IN THE AMOUNT OF $5,853.59 OVERPAYMENT OF 2010 TAXES. (PID #V893-999-0770-0300).

D. CORELOGIC IN THE AMOUNT OF $4,831.10 OVERPAYMENT OF 2009 TAXES. (PID #W145-999-0800-3700).

"5A. REQUEST TO ISSUE PURCHASE ORDER: TO INTERGRAPH CORPORATION, THE SOLE SOURCE PROVIDER FOR MAINTENANCE SERVICES OF THE CITY'S ILEADS SOFTWARE, A POLICE RECORDS MANAGEMENT SYSTEM JOINTLY OPERATED WITH THE COUNTY OF EL PASO

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO INTERGRAPH CORPORATION, THE SOLE SOURCE PROVIDER FOR MAINTENANCE SERVICES OF THE CITY'S ILEADS SOFTWARE, A POLICE RECORDS MANAGEMENT SYSTEM JOINTLY OPERATED WITH THE COUNTY OF EL PASO, WITH THE STIPULATION THAT THE VENDOR PROVIDES AN UPDATED SOLE SOURCE LETTER AND AFFIDAVIT EACH YEAR. THE CITY'S TOTAL ESTIMATED ANNUAL AMOUNT IS $101,176.90.

DEPARTMENT: INFORMATION TECHNOLOGY

AWARD TO: INTERGRAPH CORPORATION

MADISON, AL

TOTAL ESTIMATED AWARD: $101,176.90 (1 YEAR)

ACCOUNT NO.: 39010351 - 502202 - 01101

FUNDING SOURCE: GENERAL FUND - DATA PROCESSING SERVICES CONTRACTS

SOLE SOURCE NO.: 2012-035

DISTRICTS: ALL

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[INFORMATION TECHNOLOGY, MIGUEL GAMINO, (915) 541-4288]

"5B. REQUEST TO ISSUE PURCHASE ORDER: TO MOORE MEDICAL LLC, A CONTRACTOR UNDER REGION 19 COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 09-6357, FOR MEDICAL SUPPLIES.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO MOORE MEDICAL LLC, A CONTRACTOR UNDER REGION 19 COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 09-6357, FOR MEDICAL SUPPLIES. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE REGION 19 COOPERATIVE PURCHASING PROGRAM WAS APPROVED BY MAYOR AND CITY COUNCIL ON MARCH 4, 2008.

DEPARTMENT: FIRE DEPARTMENT

AWARD TO: MOORE MEDICAL LLC

CHICAGO, IL

TOTAL ESTIMATED AWARD: $200,000 (1 YEAR)

ACCOUNT NO.: 22010320 - 503112 - 01101

FUNDING SOURCE: GENERAL FUND - CLINICAL/MEDICAL SUPPLIES

REFERENCE NO.: 2012-036

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[FIRE, WADE WARLING, (915) 771-1071]

"5C. REQUEST TO ISSUE PURCHASE ORDER: TO HENRY SCHEIN, INC., A TEXAS ASSOCIATION OF SCHOOL BOARDS (TASB) BUYBOARD CONTRACTOR UNDER CONTRACT NO. 374-11, FOR MEDICAL SUPPLIES.

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO ISSUE A PURCHASE ORDER TO HENRY SCHEIN, INC., A TEXAS ASSOCIATION OF SCHOOL BOARDS (TASB) BUYBOARD CONTRACTOR UNDER CONTRACT NO. 374-11, FOR MEDICAL SUPPLIES. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING.

THE PARTICIPATION BY THE CITY OF EL PASO IN THE TEXAS ASSOCIATION OF SCHOOL BOARDS (TASB BUYBOARD) WAS APPROVED BY MAYOR AND CITY COUNCIL ON AUGUST 21, 2007.

DEPARTMENT: FIRE DEPARTMENT

AWARD TO: HENRY SCHEIN, INC.

MELVILLE, NY

TOTAL ESTIMATED AWARD: $200,000 (1 YEAR)

ACCOUNT NO.: 22010320 - 503112 - 01101

FUNDING SOURCE: GENERAL FUND - CLINICAL/MEDICAL SUPPLIES

REFERENCE NO.: 2012-037

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[FIRE, WADE WARLING, (915) 771-1071]

"5D. REQUEST TO ISSUE PURCHASE ORDER: TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT 2009-290 (CUMMINS PROPRIETARY PARTS) WITH BORDER INTERNATIONAL TRUCKS FOR ONE ADDITIONAL YEAR

ACTION TAKEN: AUTHORIZED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO EXERCISE THE CITY'S OPTION TO EXTEND CURRENT CONTRACT 2009-290 (CUMMINS PROPRIETARY PARTS) WITH BORDER INTERNATIONAL TRUCKS FOR ONE ADDITIONAL YEAR PURSUANT TO THE PROVISIONS OF AN AWARD APPROVED BY THE CITY COUNCIL ON OCTOBER 20, 2009. THE EXTENDED CONTRACT PERIOD WILL BE FROM OCTOBER 21, 2011 TO OCTOBER 20, 2012.

DEPARTMENT: GENERAL SERVICES

AWARD TO: BORDER INTERNATIONAL TRUCKS

EL PASO, TX

OPTION: ONE

ANNUAL ESTIMATED AMOUNT: $90,000

TOTAL ESTIMATED AMOUNT: $90,000 (1 YEAR)

ACCOUNT NO.: 37370510-503121-45202

FUNDING SOURCE: GENERAL SERVICES INTERNAL SERVICE FUND

DISTRICTS: ALL

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

"6A. BEST VALUE PROCUREMENT: THE AWARD OF SOLICITATION NO. 2011-341 (HEAVY VEHICLE MECHANICAL REPAIRS & SERVICES) TO R.J. BORDER INTERNATIONAL TRUCKS, RUSH TRUCK CENTERS OF TEXAS L.P. DBA RUSH TRUCK CENTER OF EL PASO, SIERRA MACHINERY, INC., TOM GROWNEY EQUIPMENT INC., AND WAGNER EQUIPMENT CO.

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2011-341 (HEAVY VEHICLE MECHANICAL REPAIRS & SERVICES) TO R.J. BORDER INTERNATIONAL TRUCKS, RUSH TRUCK CENTERS OF TEXAS L.P. DBA RUSH TRUCK CENTER OF EL PASO, SIERRA MACHINERY, INC., TOM GROWNEY EQUIPMENT INC., AND WAGNER EQUIPMENT CO. FOR AN INITIAL TERM ESTIMATED AWARD OF $400,000.

DEPARTMENT: GENERAL SERVICES

AWARD TO: VENDOR 1: RJ BORDER MANAGEMENT, LLC DBA

BORDER INTERNATIONAL TRUCKS

EL PASO, TX

OPTION: 1 YEAR

ANNUAL ESTIMATED AWARD: $30,000

AWARD TO: VENDOR 2: RUSH TRUCK CENTERS OF TEXAS

EL PASO, TX

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $30,000

AWARD TO: VENDOR 3: SIERRA MACHINERY, INC.

EL PASO, TX

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $20,000

AWARD TO: VENDOR 4: TOM GROWNEY EQUIPMENT, INC.

EL PASO, TX

OPTION: 1 YEAR

ANNUAL ESTIMATED AWARD: $20,000

AWARD TO: VENDOR 5: WAGNER EQUIPMENT CO.

EL PASO, TX

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $100,000

ITEMS: ALL

INITIAL TERM: 2 YEARS

ANNUAL ESTIMATED AWARD: $200,000

INITIAL TERM ESTIMATED AWARD: $400,000 (2 YEARS)

TOTAL ESTIMATED AWARD: $750,000 (5 YEARS)

ACCOUNT NO.: 37370510 - 503125 - 45202

FUNDING SOURCE: GENERAL SERVICES INTERNAL SERVICE FUND

DISTRICTS: ALL

THIS IS A BEST VALUE, SERVICE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES RECOMMEND AWARD AS INDICATED TO R.J. BORDER INTERNATIONAL TRUCKS, RUSH TRUCK CENTERS OF TEXAS L.P. DBA RUSH TRUCK CENTER OF EL PASO, SIERRA MACHINERY, INC., TOM GROWNEY EQUIPMENT INC., AND WAGNER EQUIPMENT CO., THE BIDDERS OFFERING THE BEST VALUE.

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

"7A. BID: THE AWARD OF SOLICITATION NO. 2011-328 FOR THE LIGHT MAST INSTALLATION AT OLD MUNICIPAL SERVICE CENTER

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2011-328 FOR THE LIGHT MAST INSTALLATION AT OLD MUNICIPAL SERVICE CENTER FOR A TOTAL ESTIMATED AMOUNT OF $74,299.

DEPARTMENT: ENGINEERING AND CONSTRUCTION MANAGEMENT

AWARD TO: KENDRICK ELECTRIC CORPORATION

BASE BID: $74,299

TOTAL ESTIMATED COMPLETION: $74,299

FUNDING SOURCE: ENVIRONMENTAL SERVICES FUND

DISTRICT: 7

IT IS REQUESTED THAT THE CITY MANAGER OF THE CITY OF EL PASO BE AUTHORIZED TO SIGN ANY CONTRACTS OR OTHER DOCUMENTS REQUIRED TO EFFECTUATE THIS AWARD.

AS A PART OF THIS AWARD, UPON THE REVIEW OF THE CITY ATTORNEY, THE CITY ENGINEER OR ENVIRONMENTAL SERVICES DIRECTOR MAY WITHOUT FURTHER AUTHORIZATION FROM CITY COUNCIL APPROVE CONTRACT CHANGES WHICH ARE NECESSARY FOR PROPER EXECUTION OF THE WORK AND CARRYING OUT THE INTENT OF THE DESIGN, BUT WHICH DO NOT INCREASE THE SCOPE OF THE CONTRACT AS AWARDED, IN AN AMOUNT NOT TO EXCEED $25,000 PER NUMBERED CHANGE ORDER WITHOUT FURTHER AUTHORIZATION BY CITY COUNCIL.

THIS IS A LOW BID, LUMP-SUM CONTRACT. THE ENGINEERING AND CONSTRUCTION MANAGEMENT AND ENVIRONMENTAL SERVICES DEPARTMENTS RECOMMEND AWARD AS INDICATED TO THE LOWEST RESPONSIBLE BIDDER.

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423] [ENVIRONMENTAL SERVICES, ELLEN SMYTH, (915) 621-6719]

"7B. BID: THE AWARD OF SOLICITATION NO. 2011-261 (BULK WASTE CRANE TRUCK) TO CHASTANG ENTERPRISES, INC.

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2011-261 (BULK WASTE CRANE TRUCK) TO CHASTANG ENTERPRISES, INC., FOR A TOTAL AWARD OF $127,400.

DEPARTMENT: GENERAL SERVICES

AWARD TO: CHASTANG ENTERPRISES, INC.

HOUSTON, TX

ITEM: 1, O-1 AND O-2

OPTION: NONE

TOTAL AWARD: $127,400

ACCOUNT: 34010289 - 508029 - 40499 - PSWM0017

FUNDING SOURCE: ENVIRONMENTAL SERVICES DEPARTMENT, HEAVY OFF ROAD EQUIPMENT

DISTRICTS: ALL

THIS IS A LOW BID, UNIT PRICE CONTRACT.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES - FLEET DIVISION RECOMMEND AWARD AS INDICATED TO CHASTANG ENTERPRISES INC.

THE DEPARTMENTS OF FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES RECOMMEND THAT CITY COUNCIL FIND THE LOWEST BIDDER NON-RESPONSIBLE BASED ON THEIR PAST PERFORMANCE, IN WHICH, THEY FAILED TO PROVIDE SIMILAR TRUCKS BY THEIR STATED DELIVERY DATE AND AWARD THE CONTRACT TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER.

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 3E.  RESOLUTION: That Sunset Heights Block Party Committee and El Paso Sun City Pride Organization be authorized to provide for the sale and serving of alcoholic beverages at the Sunset Heights Block Party in the closed portions of City rights-of-way on Prospect Street between Stewart Court and Corto Way and Corto Way between the alley between Yandell Drive and Prospect Street from 12:00 p.m. to 10:0  (Regular City Council Agenda)
   
 

ACTION TAKEN: APPROVED AS REVISED

THAT SUNSET HEIGHTS BLOCK PARTY COMMITTEE AND EL PASO SUN CITY PRIDE ORGANIZATION BE AUTHORIZED TO PROVIDE FOR THE SALE AND SERVING OF ALCOHOLIC BEVERAGES AT THE SUNSET HEIGHTS BLOCK PARTY IN THE CLOSED PORTIONS OF CITY RIGHTS-OF-WAY ON PROSPECT STREET BETWEEN STEWART COURT AND CORTO WAY AND CORTO WAY BETWEEN THE ALLEY BETWEEN YANDELL DRIVE AND PROSPECT STREET FROM 12:00 P.M. TO 10:00 P.M. SATURDAY, OCTOBER 22, 2011. NESV11-00037 (DISTRICT 8) [DEPARTMENT OF TRANSPORTATION, MIRIAN SPENCER, (915) 541-4482]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd DID NOT VOTE
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 3G.  RESOLUTION: That the City Manager be authorized to sign the Agreement for Professional Services by and between the City of El Paso and AIA Engineers, LTD., a Texas Limited Partnership, for a project known as ''Park Pond Improvements Group 1'' "
   
 

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND AIA ENGINEERS, LTD., A TEXAS LIMITED PARTNERSHIP, FOR A PROJECT KNOWN AS ''PARK POND IMPROVEMENTS GROUP 1'' FOR AN AMOUNT NOT TO EXCEED $182,883.70 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $232,883.70. STORM WATER UTILITY AND 2012 CERTIFICATES OF OBLIGATION. (DISTRICTS 6, 7, AND 8) [ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 3H.  RESOLUTION: That the City Manager be authorized to sign the Agreement for Professional Services by and between the City of El Paso and Quantum Engineering Consultants, Inc., a Texas Corporation, for a project known as ''Park Pond Improvements Group 2''
   
 

ACTION TAKEN: APPROVED

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND QUANTUM ENGINEERING CONSULTANTS, INC., A TEXAS CORPORATION, FOR A PROJECT KNOWN AS ''PARK POND IMPROVEMENTS GROUP 2'' FOR AN AMOUNT NOT TO EXCEED $179,590.16 AND THAT THE CITY ENGINEER BE AUTHORIZED TO APPROVE UP TO $50,000 IN ADDITIONAL SERVICES FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $229,590.16. STORM WATER UTILITY AND 2012 CERTIFICATES OF OBLIGATION. (DISTRICTS 3, 4, AND 5) [ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 3I.  RESOLUTION: That the City Manager be authorized to sign the Fourth Amendment to the Agreement for Professional Services by and between the City of El Paso and Image Network, Inc., d/b/a Dover, Kohl & Partners, a Florida Corporation, for a project known as ''A New Plan for El Paso - A Rewrite of the City's Comprehensive Plan''
   
 

ACTION TAKEN: POSTPONED (1) ONE WEEK.

THAT THE CITY MANAGER BE AUTHORIZED TO SIGN THE FOURTH AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF EL PASO AND IMAGE NETWORK, INC., D/B/A DOVER, KOHL & PARTNERS, A FLORIDA CORPORATION, FOR A PROJECT KNOWN AS ''A NEW PLAN FOR EL PASO - A REWRITE OF THE CITY'S COMPREHENSIVE PLAN'' TO ADD ADDITIONAL DESIGN SERVICES IN THE AMOUNT OF $207,000 THEREBY EXTENDING THE CONTRACT AMOUNT FROM $2,674,120 TO $2,881,120. THE CONSULTANT WAS ORIGINALLY SELECTED TO PERFORM THREE TASKS IN THE PROCESS OF UPDATING THE CITY'S COMPREHENSIVE PLAN. THIS AMENDMENT ADDS ADDITIONAL SERVICES TO TASK ORDER 3 FOR THE DEVELOPMENT OF MULTIPLE DESIGN SCENARIOS FOR THE PUBLIC SERVICE BOARD (PSB) NORTHWEST PROPERTIES ALONG TRANSMOUNTAIN ROAD AND THE PRESENTATION OF THOSE PLANS AT A PUBLIC WORKSHOP. (ALL DISTRICTS)

[ENGINEERING AND CONSTRUCTION MANAGEMENT, R. ALAN SHUBERT, (915) 541-4423]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd NO
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 6B1.  BEST VALUE PROCUREMENT: That the Purchasing Manager is authorized to notify FM Vending that the City is terminating Contract No. 2009-107 for convenience pursuant to the provisions and requirements of Section C, Paragraph 8A of the contract and that the termination shall be effective as of October 11, 2011."
   
 

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY FM VENDING THAT THE CITY IS TERMINATING CONTRACT NO. 2009-107 FOR CONVENIENCE PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF OCTOBER 11, 2011. (ALL DISTRICTS)

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 6B2.  BEST VALUE PROCUREMENT: That the Purchasing Manager is authorized to notify Mcliff Vending and Office Coffee Services that the City is terminating Contract No. 2009-107 for convenience pursuant to the provisions and requirements of Section C, Paragraph 8A of the contract and that the termination shall be effective as of October 11, 2011. "
   
 

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY MCLIFF VENDING AND OFFICE COFFEE SERVICES THAT THE CITY IS TERMINATING CONTRACT NO. 2009-107 FOR CONVENIENCE PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF OCTOBER 11, 2011. (ALL DISTRICTS)

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 6B3.  BEST VALUE PROCUREMENT: That the Purchasing Manager is authorized to notify The Pepsi Bottling Group that the City is terminating Contract No. 2009-108 for convenience pursuant to the provisions and requirements of Section C, Paragraph 8A of the contract and that the termination shall be effective as of October 11, 2011."
   
 

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY THE PEPSI BOTTLING GROUP THAT THE CITY IS TERMINATING CONTRACT NO. 2009-108 FOR CONVENIENCE PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION C, PARAGRAPH 8A OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF OCTOBER 11, 2011. (ALL DISTRICTS)

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 6B4.  BEST VALUE PROCUREMENT: The award of Solicitation No. 2011-269 (Vending Machines Services) to Pepsi Beverages Company of El Paso and Mcliff Partners Ltd."
   
 

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2011-269 (VENDING MACHINES SERVICES) TO PEPSI BEVERAGES COMPANY OF EL PASO AND MCLIFF PARTNERS LTD. FOR AN INITIAL TERM ESTIMATED REVENUE OF $576,036.

DEPARTMENT: GENERAL SERVICES

AWARD TO: VENDOR 1: PEPSI BEVERAGES COMPANY OF EL PASO

EL PASO, TX

ITEMS: 3 (SPLIT AWARD)

OPTION: 2 YEARS

ANNUAL REVENUE: $88,762

AWARD TO: VENDOR 2: MCLIFF PARTNERS LTD.

AUSTIN, TX

ITEMS: 1, 2 AND 3(SPLIT AWARD)

OPTION: NONE

ANNUAL REVENUE: $103,250

INITIAL TERM: 3 YEARS

ANNUAL ESTIMATED REVENUE: $192,012

INITIAL TERM ESTIMATED REVENUE: $576,036 (3 YEAR TOTAL)

TOTAL ESTIMATED REVENUE: $753,560 (5 YEAR TOTAL)

ACCOUNT: REVENUE GENERATING

FUNDING SOURCE: REVENUE GENERATING

DISTRICTS: ALL

THIS IS A BEST VALUE REVENUE GENERATING CONTRACT.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND GENERAL SERVICES RECOMMEND AWARD AS INDICATED TO PEPSI BEVERAGES COMPANY OF EL PASO AND MCLIFF PARTNERS LTD., THE BIDDERS OFFERING THE BEST VALUE BID.

[FINANCIAL SERVICES, BRUCE D. COLLINS, (915) 541-4313]

[GENERAL SERVICES, STUART ED, (915) 621-6822]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 8A.  - 8E. INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:"
   
 

ACTION TAKEN: INTRODUCED

PUBLIC COMMENT TYPICALLY IS NOT TAKEN DURING THE INTRODUCTION OF ORDINANCES.

PUBLIC COMMENTS ARE INVITED AT THE DATE OF THE SCHEDULED PUBLIC HEARING.

8A. AN ORDINANCE AMENDING TITLE 15 (PUBLIC SERVICES) CHAPTER 15.20 (WATER AND WASTEWATER IMPACT FEES) OF THE EL PASO CITY CODE TO DELETE SECTION 15.20.170 (CERTIFICATION OF COMPLIANCE). THE PENALTY BEING AS PROVIDED IN CHAPTER 1.08, GENERAL PENALTY, OF THE EL PASO CITY CODE. (ALL DISTRICTS)

[PLANNING AND ECONOMIC DEVELOPMENT, KEVIN SMITH, (915) 541-4903]

8B. AN ORDINANCE VACATING A UTILITY EASEMENT MEASURING 7 FEET IN WIDTH, LOCATED WITHIN A PORTION OF LOTS 1 AND 2, BLOCK 1, INTERNATIONAL INDUSTRIAL CENTER, CITY OF EL PASO, EL PASO COUNTY, TEXAS. APPLICANT: CRAWFORD PROPERTIES, LTD. SUET11-00002 (DISTRICT 3) [PLANNING AND ECONOMIC DEVELOPMENT, KEVIN SMITH, (915) 541-4903]

8C. AN ORDINANCE GRANTING A SPECIAL PRIVILEGE LICENSE TO J.D. ABRAMS, LP. FOR THE CONSTRUCTION, INSTALLATION, MAINTENANCE AND REPAIR OF A 115 LINEAR FOOT SUBSURFACE HMAC TY C TEMPORARY WATER LINE WITHIN PORTIONS OF CITY RIGHT-OF-WAY BENEATH GEORGE ORR ROAD BETWEEN BEN SWAIN DRIVE AND HIGHWAY LP375 (CESAR CHAVEZ HIGHWAY) FOR A TERM OF FIVE YEARS WITH ONE RENEWABLE FIVE YEAR TERM. (DISTRICT 3)

[DEPARTMENT OF TRANSPORTATION, MIRIAN SPENCER, (915) 541-4482]

PUBLIC HEARING WILL BE HELD ON OCTOBER 18, 2011, FOR ITEMS 8A - 8C

8D. AN ORDINANCE CHANGING THE ZONING OF A PORTION OF LOT 1, BLOCK 34, TIERRA DEL ESTE UNIT FIVE, CITY OF EL PASO, EL PASO COUNTY, TEXAS FROM R-3A (RESIDENTIAL) TO C-1 (COMMERCIAL). THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 12401 EDGEMERE BOULEVARD. APPLICANT: SOCORRO INDEPENDENT SCHOOL DISTRICT. PZRZ11-00029 (DISTRICT 5)

[PLANNING AND ECONOMIC DEVELOPMENT, ANDREW SALLOUM, (915) 541-4633]

8E. AN ORDINANCE AMENDING TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER 2.16 (ZONING BOARD OF ADJUSTMENT), SECTION 2.16.050 (SPECIAL EXCEPTIONS), OF THE EL PASO CITY CODE TO AMEND THE SPECIAL EXCEPTIONS FOR FRONT AND SIDE STREET YARD SETBACKS, DUPLEX AND SINGLE-FAMILY REAR YARD SETBACKS, CARPORT OVER A DRIVEWAY, AND TO DELETE THE SPECIAL EXCEPTION FOR CONDEMNATION OR EMINENT DOMAIN. THE PENALTY IS AS PROVIDED IN CHAPTER 20.24 (ENFORCEMENT-PENALTY) OF THE EL PASO CITY CODE. (ALL DISTRICTS) [PLANNING AND ECONOMIC DEVELOPMENT, LINDA CASTLE, (915) 541-4029]

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2011, FOR ITEMS 8D - 8E

PUBLIC HEARINGS WILL BE HELD AS PART OF THE REGULAR CITY COUNCIL MEETING THAT BEGINS AT APPROXIMATELY 9:00 A.M. ALL INTERESTED PERSONS PRESENT SHALL HAVE AN OPPORTUNITY TO BE HEARD AT THAT TIME. AFTER THE PUBLIC HEARINGS, COUNCIL MAY ALSO DELAY TAKING ACTION ON ORDINANCES; NO REQUIREMENT IS MADE BY SECTION 3.9B OF THE EL PASO CITY CHARTER TO PUBLISH ANY FURTHER NOTICE. COPIES OF ALL ORDINANCES ARE AVAILABLE FOR REVIEW IN THE CITY CLERK'S OFFICE, 2 CIVIC CENTER PLAZA, MONDAY THROUGH THURSDAY, 7:00 A.M. TO 6:00 P.M.

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 9.  CONVENTION AND VISITORS BUREAU: Discussion and action on the City of El Paso's financial commitments for the Conference USA 2014 Men's and Women's Conference Championship Basketball Tournament Bid."
   
 

ACTION TAKEN: APPROVED WITH A $750,000 ALLOWANCE NOW WITH THE ABILITY TO NEGOTIATE UP TO A $1,000,000, IF NECESSARY.

DISCUSSION AND ACTION ON THE CITY OF EL PASO'S FINANCIAL COMMITMENTS FOR THE CONFERENCE USA 2014 MEN'S AND WOMEN'S CONFERENCE CHAMPIONSHIP BASKETBALL TOURNAMENT BID.

[CONVENTION AND VISITORS BUREAU, WILLIAM BLAZIEK, (915) 534-0608]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: 10.  CITY MANAGER: Discussion and action on the report given by Dr. Ed Feser regarding his findings and recommendations related to economic development, including regional cluster growth, downtown redevelopment, workforce development, job creation, and industry recruitment. "
   
 

NO ACTION WAS TAKEN

CITY MANAGER'S REPORT OF CURRENT EVENTS AND ISSUES:

DISCUSSION AND ACTION ON THE REPORT GIVEN BY DR. ED FESER REGARDING HIS FINDINGS AND RECOMMENDATIONS RELATED TO ECONOMIC DEVELOPMENT, INCLUDING REGIONAL CLUSTER GROWTH, DOWNTOWN REDEVELOPMENT, WORKFORCE DEVELOPMENT, JOB CREATION, AND INDUSTRY RECRUITMENT. (ALL DISTRICTS) [CITY MANAGER'S OFFICE, LEILA MELENDEZ, (915) 541-4859]

   
Votes:

DISTRICT

OFFICIAL

VOTE


   
Item: EX1.  Saul Medrano vs. City of El Paso, Cause No. 2009-1876 (551.071)"
   
 

ACTION TAKEN: MOTION MADE BY REPRESENTATIVE ACOSTA, SECONDED BY REPRESENTATIVE ROBINSON, AND CARRIED THAT OUTSIDE COUNSEL FOR THE CITY OF EL PASO BE AUTHORIZED TO REJECT PLAINTIFF’S SETTLEMENT DEMAND BUT AUTHORIZES OUTSIDE COUNSEL TO CONTINUE SETTLEMENT NEGOTIATIONS TO RESOLVE THE LAWSUIT STYLED SAUL MEDRANO V. THE CITY OF EL PASO; CAUSE NO. 2009-1876.

SAUL MEDRANO VS. CITY OF EL PASO, CAUSE NO. 2009-1876 (551.071)

[CITY ATTORNEY'S OFFICE, KARLA M. NIEMAN (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd NO
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: ADDEX1.  Discussion and action on litigation strategies in pending or contemplated utility rate cases. (551.071) "
   
 

ACTION TAKEN: MOTION MADE, SECONDED, AND UNANIMOUSLY CARRIED TO DELETE THE ITEM REGARDING DISCUSSION AND ACTION ON LITIGATION STRATEGIES IN PENDING OR CONTEMPLATED UTILITY RATE CASES.

DISCUSSION AND ACTION ON LITIGATION STRATEGIES IN PENDING OR CONTEMPLATED UTILITY RATE CASES. (551.071) [CITY ATTORNEY'S OFFICE, CHARLIE MCNABB, (915) 541-4550]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: MASS TRANSIT BOARD MEETING  (Regular City Council Agenda)
   
 

NOTICE TO THE PUBLIC - CONSENT AGENDA MASS TRANSIT DEPARTMENT BOARD MEETING

ALL MATTERS LISTED UNDER THE CONSENT AGENDA, INCLUDING THOSE ON THE ADDITION TO THE AGENDA, WILL BE CONSIDERED BY MASS TRANSIT DEPARTMENT BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD MEMBERS. PRIOR TO THE VOTE, MEMBERS OF THE AUDIENCE MAY ASK QUESTIONS REGARDING ITEMS ON THE CONSENT AGENDA. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. THE MASS TRANSIT DEPARTMENT BOARD MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THIS MEETING OF THE MASS TRANSIT DEPARTMENT BOARD AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE MASS TRANSIT DEPARTMENT BOARD, WITHOUT THE NECESSITY OF THE CITY CLERK READING THE WORDING OF EACH ITEM INTO THE RECORD.

"MTB1. APPROVAL OF MINUTES: MASS TRANSIT DEPARTMENT BOARD MEETING OF 09/13/2011.

ACTION TAKEN: APPROVED

APPROVAL OF MINUTES FOR THE MASS TRANSIT DEPARTMENT BOARD MEETING OF 09/13/2011. (ACTION #11-80)

"MTB2. REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS:

ACTION TAKEN: EXCUSED

BOARD CHAIRMAN JOHN F. COOK AND BOARD MEMBERS ANN MORGAN LILLY AND STEVE ORTEGA

"MTB3. BOARD RE-APPOINTMENT: DONALD G. PEARSON TO THE CITIZEN'S ADVISORY COMMITTEE FOR THE MASS TRANSIT DEPARTMENT BOARD

ACTION TAKEN: RE-APPOINTED

RE-APPOINTMENT OF DONALD G. PEARSON TO THE CITIZEN'S ADVISORY COMMITTEE FOR THE MASS TRANSIT DEPARTMENT BOARD BY REP. ANN MORGAN LILLY, DISTRICT #1, 541-4886. (ACTION #11-82)

"MTB4. RESOLUTION: THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY EL PASO SNAX CO. THAT THE CITY IS TERMINATING THE CONTRACT DATED MARCH 22, 2010 TO PROVIDE, OPERATE AND MAINTAIN DRINK AND SNACK VENDING MACHINES AT VARIOUS OF THE CITY'S MASS TRANSIT TRANSFER CENTERS PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION 8 OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF NOVEMBER 11, 2011.

ACTION TAKEN: APPROVED

THAT THE PURCHASING MANAGER IS AUTHORIZED TO NOTIFY EL PASO SNAX CO. THAT THE CITY IS TERMINATING THE CONTRACT DATED MARCH 22, 2010 TO PROVIDE, OPERATE AND MAINTAIN DRINK AND SNACK VENDING MACHINES AT VARIOUS OF THE CITY'S MASS TRANSIT TRANSFER CENTERS PURSUANT TO THE PROVISIONS AND REQUIREMENTS OF SECTION 8 OF THE CONTRACT AND THAT THE TERMINATION SHALL BE EFFECTIVE AS OF NOVEMBER 11, 2011. (ACTION #11-83) DISTRICTS: ALL

[BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313]

[JAY BANASIAK, SUN METRO DIRECTOR, 534-5810]

"MTB5A. THE AWARD OF SOLICITATION NO. 2011-318 (REBUILT ELECTRICAL COMPONENTS) TO THE JANEK CORPORATION

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2011-318 (REBUILT ELECTRICAL COMPONENTS) TO THE JANEK CORPORATION FOR THE INITIAL TERM ESTIMATED AWARD OF $414,750.00. (ACTION #11-84)

DEPARTMENT: MASS TRANSIT (SUN METRO)

AWARD TO: THE JANEK CORPORATION

TUCKERTON, NJ

ITEMS: ITEMS 2 - 24

INITIAL TERMS: 3 YEARS

OPTION: 2 YEARS

ANNUAL ESTIMATED AWARD: $138,250.00

INITIAL TERM ESTIMATED AWARD: $414,750.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $691,250.00 (5 YEARS)

ACCOUNT NO.: 60600015 - 40348 - 503118

FUNDING SOURCE: MASS TRANSIT INVENTORY PURCHASE - VEHICLE

MAINTENANCE SUPPLIES

DISTRICTS: ALL

THIS IS A LOW BID, UNIT PRICE CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND MASS TRANSIT DEPARTMENT (SUN METRO) RECOMMEND AWARD AS INDICATED TO THE JANEK CORPORATION, THE SOLE RESPONSIVE, RESPONSIBLE BIDDER.

[BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313]

[JAY BANASIAK, SUN METRO DIRECTOR, 534-5810]

"MTB5B. BID: THE AWARD OF SOLICITATION NO. 2011-355 (A/C COMPRESSORS CARRIER TRANSICOLD & THERMO KING) TO MUNCIE RECLAMATION AND SUPPLY DBA MUNCIE TRANSIT SUPPLY AND THERMO KING WEST

ACTION TAKEN: AWARDED

THE AWARD OF SOLICITATION NO. 2011-355 (A/C COMPRESSORS CARRIER TRANSICOLD & THERMO KING) TO MUNCIE RECLAMATION AND SUPPLY DBA MUNCIE TRANSIT SUPPLY AND THERMO KING WEST FOR AN INITIAL TERM ESTIMATED AWARD OF $285,000.00. (ACTION #11-85)

DEPARTMENT: MASS TRANSIT (SUN METRO)

AWARD TO: VENDOR 1 MUNCIE RECLAMATION AND SUPPLY DBA

MUNCIE TRANSIT SUPPLY

MUNCIE, IN

ITEMS: 1 - ALL PRICE LIST ITEMS

INITIAL TERM: 3 YEARS

OPTION TO EXTEND: NONE

AWARD TO: VENDOR 2 THERMO KING WEST

EL PASO, TX

ITEMS: 2- ALL PRICE LIST ITEMS

INITIAL TERM: 3 YEARS

OPTION TO EXTEND: 2 YEARS

ANNUAL ESTIMATED AWARD: $95,000.00

INITIAL TERM ESTIMATED AWARD: $285,000.00 (3 YEARS)

TOTAL ESTIMATED AWARD: $427,500.00 (5 YEARS - THERMO KING ONLY)

ACCOUNT NO.: 60600015 - 40348 - 503118

FUNDING SOURCE: SUN METRO VEHICLE MAINTENANCE SUPPLIES

DISTRICTS: ALL

THIS IS A LOW BID, REQUIREMENTS CONTRACT.

THE COST UNDER THIS REQUIREMENTS CONTRACT IS ONLY AN ESTIMATED MINIMUM VALUE. THE ACTUAL COST OF THIS CONTRACT MAY BE HIGHER OR LOWER THAN THE TOTAL ESTIMATED MINIMUM VALUE AND WILL BE THE SUM TOTAL AT THE END OF THE CONTRACT TERM, SO LONG AS INCREASED FUNDS ARE APPROPRIATED IN THE BUDGET.

THE FINANCIAL SERVICES - PURCHASING DIVISION AND MASS TRANSIT DEPARTMENT (SUN METRO) RECOMMEND AWARD AS INDICATED TO MUNCIE RECLAMATION AND SUPPLY DBA MUNCIE TRANSIT SUPPLY AND THERMO KING WEST, THE LOWEST RESPONSIVE, RESPONSIBLE BIDDERS.

[BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313]

[JAY BANASIAK, SUN METRO DIRECTOR, 534-5810]

"MTB6. REQUEST TO ISSUE PURCHASE ORDER: PURCHASING DIVISION BE AUTHORIZED TO SOURCE SERVICES FROM STERTIL-KONI, A CONTRACTOR UNDER HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CONTRACT NO. FL03-11 (FLEET SERVICES EQUIPMENT), FOR TWO PORTABLE LIFT SYSTEMS

ACTION TAKEN: AUTHORIZED AS REVISED

REQUEST THAT THE PURCHASING MANAGER FOR FINANCIAL SERVICES, PURCHASING DIVISION BE AUTHORIZED TO SOURCE SERVICES FROM STERTIL-KONI, A CONTRACTOR UNDER HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CONTRACT NO. FL03-11 (FLEET SERVICES EQUIPMENT), FOR TWO PORTABLE LIFT SYSTEMS. PURCHASE ORDER(S) SHALL BE ISSUED TO LOCAL DISTRIBUTOR, PERFORMANCE EQUIPMENT OF EL PASO. THE CITY HAS MADE THE DETERMINATION THAT PURCHASING FROM THIS COOPERATIVE OFFERS THE MOST COST-EFFECTIVE PRICING. (ACTION #11-86)

THE PARTICIPATION BY THE CITY OF EL PASO IN THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) WAS APPROVED BY MAYOR AND CITY COUNCIL ON MAY 08, 2007.

DEPARTMENT: MASS TRANSIT (SUN METRO)

AWARD TO: STERTIL-KONI

STEVENSVILLE, MD

LOCAL DISTRIBUTOR: PERFORMANCE EQUIPMENT OF EL PASO

ANNUAL ESTIMATED AMOUNT: $94,722.50

TOTAL ESTIMATED AWARD: $94,722.50 ($37,889.00 AND $56,833.00)

ACCOUNT NO.: 60600011 - 508029 - 11657 - G600452 TX-90-X573

FUNDING SOURCE: MAINTENANCE EQUIPMENT FUNDING - HEAVY OFF-ROAD EQUIPMENT

REFERENCE NO.: 2012-030

DISTRICTS: ALL

THIS IS A COOPERATIVE, UNIT PRICE CONTRACT.

[BRUCE D. COLLINS, PURCHASING MANAGER, 541-4313]

[JAY BANASIAK, SUN METRO DIRECTOR, 534-5810]

   
Votes:

DISTRICT

OFFICIAL

VOTE

1 Rep. Lilly NOT PRESENT
2 Rep. Byrd YES
3 Rep. Acosta YES
4 Rep. Robinson YES
5 Rep. Noe YES
6 Rep. Holguin YES
7 Rep. S. Ortega NOT PRESENT
8 Rep. Niland YES
- Mayor Cook NOT PRESENT

   
Item: MTB7.  DIRECTOR'S REPORT: Update and Discussion on Rapid Transit System (RTS) progress. Introduction of proposed Working Session with consultants from Concussion, LAN and Carl Daniel, Architect for Special Mass Transit Board meeting on October 18, 2011. "
   
 

NO ACTION WAS TAKEN

UPDATE AND DISCUSSION ON RAPID TRANSIT SYSTEM (RTS) PROGRESS. INTRODUCTION OF PROPOSED WORKING SESSION WITH CONSULTANTS FROM CONCUSSION, LAN AND CARL DANIEL, ARCHITECT FOR SPECIAL MASS TRANSIT BOARD MEETING ON OCTOBER 18, 2011.

[JAY BANASIAK, SUN METRO DIRECTOR, 534-5810]

   
Votes:

DISTRICT

OFFICIAL

VOTE



 
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