AGENDA FOR REGULAR COUNCIL MEETING

December 11, 2012

COUNCIL CHAMBERS, CITY HALL

8:30 a.m.

 

AND

 

LEGISLATIVE REVIEW MEETING OF THE WHOLE

10th FLOOR CONFERENCE ROOM

December 10, 2012

9:00 a.m.

NOTICE:  At any time during the Council meeting, the City Council may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

PLEASE NOTE:  If items are scheduled for the Executive Session, the Council will move to Executive Session at 12:00 p.m. (noon) for the consideration of those items, or will hear the items at the end of the agenda or as determined by the Presiding Officer, whichever occurs first. 

 

ROLL CALL

 

INVOCATION by Police, Fire and CIMA Chaplain Sam Faraone

 

PLEDGE OF ALLEGIANCE

 

Mayor’s PrOCLAMATIONS

1.    CommUNITY en ACCIÓN Day

2.    Week of Giving

3.    Sun Metro Employee Appreciation Week

4.    Lydia Patterson Institute and El Paso Central Business Association Holiday Posada Street Fest Week

5.    Burges High School – The Stampede Newspaper Day

 

RECOGNITION

Burges High School – Winner of the 2012 Pacemaker Award

 

CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

 

A sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

 

NOTICE

Requests to speak must be received by 8:30 a.m. on the date of the meeting.

30 Minutes total is allotted for speakers.

Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  Council may, however, reconsider any item at any time during the meeting.  The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

 

CONSENT AGENDA

 

1.            APPROVAL OF MINUTES:

Approval of Minutes for the Regular City Council Meeting of December 4, 2012.

[Municipal Clerk, Richarda Duffy Momsen, (915) 541-4127]

(Attachment)

 

2.            REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

 

3.            RESOLUTIONS:

 

3A.         That the City Manager be authorized to sign a Second Amendment to the Butterfield Trail Industrial Park Lease by and between the City of El Paso and California State Teachers Retirement System to amend the description of the Premises to read as follows:  A portion of Lots 1, 2, 9 and 10, Block 2, Butterfield Trail Industrial Park Unit 1, Replat A, an Addition to the City of El Paso, El Paso County, Texas, containing 277,976.0 square feet or 6.3815 acres of land, more or less, and municipally known and numbered as 12 Founders Blvd., El Paso, Texas, and that the City Manager be authorized to sign a Memorandum of Second Amendment to Butterfield Industrial Park Lease.  (All Districts)

[Airport, Monica Lombraña, (915) 780-4724]

(Attachment)

 

3B.         That the City Manager be authorized to sign a La Placita Lease Agreement by and between the City of El Paso (“Lessor”) and Galeria Zia LLC (“Lessee”) for the premises described as follows:  Space 1 containing approximately 687 square feet of shop space in La Placita on the lower level of the Airport terminal building, and storage area #AW 105 located in the basement of the Airport terminal building.  (All Districts)  [Airport, Monica Lombraña, (915) 780-4724]

(Attachment)

 

3C.         That the City Manager be authorized to sign Contract No. NNJ13HA07C by and between the National Aeronautics and Space Administration (“NASA”) and the City of El Paso (“Contractor”) for the lease of hangar and office space located at 8101 and 8201 Boeing Drive for a period of one year and that the City Manager be authorized to sign four additional modifications to extend the performance period of the contract for a one-year extension each, if requested by NASA.  (District 2)  [Airport, Monica Lombraña, (915) 780-4724]

(Attachment)

 

3D.         That the City Manager or her designee be authorized to certify the annual report to the Economic Development Administration on the City/County Joint Revolving Loan Fund for the period ending September 30, 2012.  (All Districts)

[City Development, Mathew McElroy, (915) 541-4193]

(Attachment)

 

3E.         That the sale and service of alcoholic beverages by Kirby Productions, LLC in the closed portions of City rights-of-way on Stanton Street between Texas Avenue and Mills Avenue from 7:00 p.m. Monday, December 31, 2012, to 2:00 a.m. Tuesday, January 1, 2013, is a permissible activity in conjunction with The Old Downtown Ball Drop New Year's Eve Bash  (NESV12-00043)  (District 8)

[City Development, Mirian Spencer, (915) 541-4056]

(Attachment)

 

3F.         That Centro de Salud Familiar La Fe is authorized to utilize Scenic Drive from 10:00 p.m. Saturday, December 15, 2012, to 12:00 a.m. Sunday, December 16, 2012, in conjunction with Navidad de La Fe  (LPAR12-00138)

(Districts 1 and 2)  [City Development, Mirian Spencer, (915) 541-4056]

(Attachment)

 

3G.        That Run El Paso is authorized to utilize Scenic Drive from 11:00 p.m. Monday, December 31, 2012, to 12:45 a.m. Tuesday, January 1, 2013, in conjunction with Run El Paso New Year's Eve Fun Run  (LPAR12-00140)  (Districts 1 and 2)

[City Development, Mirian Spencer, (915) 541-4056]

(Attachment)

 

3H.         That the City Manager be authorized to sign an Overhead Electrical Easement for the provision of electrical power to a new road condition message sign to be located at 4301 Woodrow Bean - Transmountain Road, said easement more particularly described as a portion of Section 31, Block 81, TSP 1, T & P Railroad Surveys, City of El Paso, El Paso County, Texas.  (District 4)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

3I.           A Resolution to certify support and local funding of the University Avenue Pedestrian and Bicycle Improvement Project and that an application be submitted to the Texas Department of Transportation for the 2012 Texas Transportation Enhancement Program Call for Projects.  (District 1)

[Engineering and Construction Management, Fred Lopez, (915) 541-4322]

(Attachment)

 

3J.          A Resolution to certify support and local funding of the Hawthorne Street Pedestrian and Bicycle Project and that an application be submitted to the Texas Department of Transportation for the 2012 Texas Transportation Enhancement Program Call for Projects.  (Districts 1 and 8)

[Engineering and Construction Management, Fred Lopez, (915) 541-4322]

(Attachment)

 

3K.         A Resolution to certify support and local funding of the Lawton Drive Pedestrian Improvement Project and that an application be submitted to the Texas Department of Transportation for the 2012 Texas Transportation Enhancement Program Call for Projects.  (District 8)

[Engineering and Construction Management, Fred Lopez, (915) 541-4322]

(Attachment)

 

3L.         A Resolution to certify support and local funding of the Santa Fe Street Pedestrian Improvement Project and that an application be submitted to the Texas Department of Transportation for the 2012 Texas Transportation Enhancement Program Call for Projects.  (District 8)

[Engineering and Construction Management, Fred Lopez, (915) 541-4322]

(Attachment)

 

3M.        That the City Manager be authorized to sign a Developer Participation Agreement between the City of El Paso and EPT Mesa Development, LP for the design and construction of a median opening left turn lanes and drainage improvements within the right of way of State Highway 20 at Montecillo Drive, at no cost to the City. (District 1)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

3N.         That the City Manager be authorized to sign a Construction and Maintenance Agreement between the City of El Paso and State of Texas, acting by and though the Texas Department of Transportation, granting authority to the City of El Paso for the design and construction of a median opening, left turn lanes and drainage improvements within the right of way of State Highway 20 at Montecillo Drive.  There is no cost to the City.  (District 1)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

3O.        That the City Manager be authorized to sign the First Amendment to the Interlocal Agreement that was entered into on February 25, 2003 between the City of El Paso and the El Paso Community College (EPCC) to continue the jointly supported and managed library facility at the Northwest Campus of EPCC to serve the families and students of Northwest El Paso updating the services, and that the City Manager be authorized to sign future amendments that do not affect the approved budget of the City of El Paso.  (District 1)

[Library, Dionne Mack, (915) 543-5413]

(Attachment)

 

3P.         That the week of January 12 through January 19, 2013 be declared "Food for Fines Week" for the El Paso Public Library to waive $1.00 worth of fines for every canned or non-perishable food donation made to the Martin Luther King (MLK) Canned Food Drive at Library locations up to $5.00.  (All Districts)

[Library, Dionne Mack, (915) 543-5413]

(Attachment)

 

 

4.            BOARD APPOINTMENTS:

4A.         James L. Graham to the Open Space Advisory Board by Representative Steve Ortega, District 7.  [Representative Steve Ortega, (915) 541-4124]

(Attachment)

 

4B.         Bernard J. Sargent to the El Paso Bond Overview Advisory Committee (BOAC) by Mayor John F. Cook.  [Mayor John F. Cook, (915) 541-4145]

(Attachment)

 

4C.         John D. Cordova to the El Paso Bond Overview Advisory Committee (BOAC) by Representative Steve Ortega, District 7. [Representative Steve Ortega, (915) 541-4124]

(Attachment)

 

 

5.            APPLICATIONS FOR TAX REFUNDS:

That the tax refunds listed on the attachment posted with this agenda be approved.

(See Attachment A)  (All Districts)  [Tax Office, David Childs, (915) 541-4598]

(Attachment)

 

6.            requests to issue purchase orders:

6A.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Change Order to Center for Employee Assistance for Contract No. 2008-054 (Stress Management for Firefighters) for a total estimated amount of $180,000.

 

Department:                                        Fire

Award to:                                             Center for Employee Assistance

                                                            El Paso, TX

Total Estimated Award:                      $180,000

Account No.:                                       322-22020-521120-1000

Funding Source:                                 General Fund – Health Care Provider Services

Districts:                                            All

 

This is a Best Value, services contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Carlos Carmona, (915) 485-5610]

(Attachment)

 

 

6B.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Chastang’s Ford aka Chastang’s Bayou City Autocar, a Texas Association of School Boards (TASB) Buyboard contractor under Contract No. 358-10 (Vehicles & Heavy Duty Trucks & Options) for one 2013 Autocar ACX64 Chassis with a CNG engine, and to Bridgeport Manufacturing, Inc., a Texas Association of School Boards (TASB) Buyboard contractor under Contract No. 357-10 (Refuse Bodies & Trailers/Dump Bodies) for a CNG Automated Side Loader (ASL) Refuse Truck.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Texas Association of School Boards (TASB Buyboard) was approved by Mayor and City Council on August 21, 2007.

 

Department:                                        General Services

Award to:         Vendor 1                     Chastang’s Ford aka Chastang’s Bayou City

                                                            Autocar

                                                            Houston, TX

Estimated Amount:                             $137,465

 

Award to:         Vendor 2                     Bridgeport Manufacturing, Inc.

                                                            Bridgeport, TX

Estimated Amount:                             $144,189

 

Total Estimated Award:                      $281,654

Account No.:                                       334 – 34060 – 580290 – 3150 – PSWM00170

Funding Source:                                 Environmental Services Capital – Heavy Off

                                                            Road Equipment

Districts:                                            All

Reference No.:                                   2013-100

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

6C.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue Purchase Order to Henry Schein, Inc. and Southeastern Emergency Equipment, contractors under the Texas Association of School Boards (TASB) BuyBoard Contract No. 374-11, for Medical Supplies.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Texas Association of School Boards (TASB BuyBoard) was approved by Mayor and City Council on August 21, 2007.

 

Department:                                        Fire

Award to:         Vendor 1                     Henry Schein, Inc.

                                                            Mellville, NY

Estimated Amount:                             $200,000

 

Award to:         Vendor 2                     Southeastern Emergency Equipment

                                                            Youngsville, NC

Estimated Amount:                             $200,000

 

Total Estimated Award:                      $400,000

Account No.:                                       322 – 22090 – 531120 – 1000

Funding Source:                                 Logistic-Medical Supplies

Reference No.:                                   2013-101

Districts:                                            All

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Terry Kebschull, (915) 771-1071]

(Attachment)

 

 

7.            BIDS:

 

7A.         The award of Solicitation No. 2013-056 for EPIA Floor Replacement at Baggage Claim to BASIC IDIQ, INC. for an estimated total amount of $344,888.88.

 

Department:                                        Engineering & Construction Management

Award to:                                             BASIC IDIQ, INC.

                                                            El Paso, TX

Base Bid:                                             $344,888.88

Time for Completion:                          98 Consecutive Calendar Days

Accounts:                                            562-62230-3080-580270-PAP00380

Funding Source:                                 Airport Enterprise Fund

Districts:                                            All

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, lump sum contract.  The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

POSTPONED FROM 11-27-12

(Attachment)

 

 

7B.         The award of Solicitation No. 2012-306R (PC Time and Management system) to Comprise Technologies, Inc. for a initial term estimated award of $78,243 (1st year).

 

Department:                                        Library

Award to:                                             Comprise Technologies, Inc.

                                                            Navesink, NJ

Items:                                                  All

Option:                                                One year

1st Year Cost Amount:                        $78,243

                                                            (Software/Hardware/Implementation/Maintenance)

Total Estimated Award:                      $122,527 (5 Years) (Includes years’ 2-5

                                                            license/maintenance)

Account No.:                                       453 – 53140 – 501000 – 1000

Funding Source:                                 FY Library General Fund

Districts:                                            All

 

This is an RFP for software and hardware system contract.

 

The Financial Services - Purchasing Division and Library Department recommend award as indicated to Comprise Technologies, Inc., the highest ranked proposal, based on evaluation factors established for this procurement.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Information Technology, Miguel Gamino (915) 541-4288]

[Library, Dionne Mack, (915) 543-5413]

(Attachment)

 

 

7C.         The award of Solicitation No. 2013-004 (GMC/Chevrolet – Proprietary Parts and Service) to Rush Truck Center of Texas L.P. dba Rush Truck Center El Paso for an initial term estimated award of $150,000.

 

Department:                                        General Services

Award to:                                             Rush Truck Center of Texas L.P. dba Rush

                                                            Truck Center El Paso

                                                            El Paso, TX

Items:                                                  All

Initial Term:                                         3 Years

Option:                                                1 Year

Annual Estimated Award:                   $ 50,000

Initial Term Estimated Award:            $150,000 (3 Years)

Total Estimated Award:                      $200,000 (4 Years)

Account No.:                                       231 – 37020 - 531210 – 3600 – P3711

                                                            231 – 37020 – 531250 – 3600 – P3701

Funding Source:                                 Supply Support Fund – Inventory Purchases

                                                             – Materials & Supplies

                                                            Supply Support Fund – Equipment – Outside

                                                            Repairs

Districts:                                            All

 

This is a low bid, catalog-pricing contract.

 

The Financial Services - Purchasing Division and General Services recommend award as indicated to Rush Truck Center of Texas L.P. dba Rush Truck Center El Paso, the sole responsive, responsible bidder.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

ITEMS 8A AND 8B - RELATED TO THE BALLPARK

 

REGULAR AGENDA - INTRODUCTIONS

 

8.            INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

 

Public comment typically is not taken during the introduction of ordinances.

Public comments are invited at the date of the scheduled public hearing.

 

8A.         An Ordinance amending Title 3 (Revenue and Finance) Chapter 3.12 (Hotel Room Tax) of the El Paso City Code by amending Section 3.12.010 (Definitions); Section 3.12.050 (Rules and Regulations – Record Inspection Authority) and Section 3.12.070 (Violation – Penalty) and adding new Section 3.12.021 (Additional Tax Imposed for Approved Venue Project – Rate); Section 3.12.031 (Collection of Additional Tax – Approved Venue Project); Section 3.12.041 (Additional Tax – Reports and Remittances); Section 3.12.62 (Use of Additional Tax Proceeds – Venue Projects Fund) for the purpose of effectuating the Baseball Stadium Venue Project approved by the voters on November 6, 2012. (All Districts)  [Financial Services, Carmen Arrieta-Candelaria, (915) 541-4011]

(Attachment)

 

 

8B.         An Ordinance amending Title 3 (Revenue and Finance) Chapter 3.12 (Hotel Room Tax) of the El Paso City Code by amending Section 3.12.010 (Definitions) and adding criminal and other penalties for violations. (All Districts)

[Financial Services, Carmen Arrieta-Candelaria, (915) 541-4011]

(Attachment)

 

 

8C.         An Ordinance granting a special privilege license to El Paso Community College for the construction, installation, maintenance and repair of a 1000 linear foot subsurface fiber optic cable within portions of City right-of-way beneath Rio Grande Avenue between Oregon Street and Kansas Street for a term of fifteen years with two renewable fifteen year terms.  (NESV12-00012)  (District 8)

[City Development, Mirian Spencer, (915) 541-4056]

(Attachment)

 

 

8D.         An Ordinance amending the 2025 Proposed Thoroughfare System, as incorporated into Plan El Paso, to delete a portion of Durango Street from Missouri Avenue to Franklin Avenue currently designated as a minor arterial, to downgrade a portion of Durango Street from Franklin Avenue to San Antonio Avenue from a minor arterial to a collector arterial, to downgrade a portion of Santa Fe Street from Yandell Drive to San Antonio Avenue from a major arterial to a minor arterial, to add Franklin Avenue as a collector arterial from Interstate Highway 10 to Durango Street, and to delete a portion of Missouri Avenue from Coldwell Street to Santa Fe Street currently designated as a minor arterial and collector arterial.  (District 8)  [City Development, Fred Lopez, (915) 541-4322]

(Attachment)

 

 

8E.         An Ordinance authorizing the City Manager to sign a lease with Texas Tech University Health Science Center for the lease of the AB Fall Mansion located at 1725 Arizona, El Paso, Texas for a three year term at rental amount of one dollar per annum and two one-year extensions.  Lessee will be responsible for all utilities, repair and maintenance during the term and any extensions.  (District 8)

[City Manager’s Office, John Neal, (915) 541-4285]

[City Development, Jane Tomchik, (915) 541-4897]

(Attachment)

 

 

8F.         An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.160 (Schedule XV - City  Taxicab Zone) to add locations on Anthony Street and Durango Drive, the penalty being as provided in Section 1.08.010-1.08.030 and 6.16.110, of the El Paso City Code.  (District 8)

[Department of Transportation, Keith Benneth, (915) 621-6882]

(Attachment)

 

 

8G.        An Ordinance authorizing the City Manager to sign a contract of sale with El Paso Motorsports, Inc., dba Sun City Built, for the sale of property at 6212 Fiesta Drive, El Paso, Texas in the amount of $32,000.  (District 8)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

8H.         An Ordinance authorizing the City Manager to sign a lease with Ruben Vargas DBA Border Parking for the lease of approximately 9084 square feet of land located on a portion of lots 11 through 18, Block 44, Campbell Addition in the City of El Paso, Texas, for an initial four-year term and initial rental amount of $20,700 per annum and two three-year options to extend with annual 5% rental increases.  (District 8)  [International Bridges, Said Larbi-Cherif, (915) 541-4897]

(Attachment)

 

 

8I.           An Ordinance amending Title 18 (Building and Construction), Chapter 18.18 (Outdoor Lighting Code) Sections 18.18.060 (Definitions) and 18.18.150 (Recreational Facilities) of the El Paso City Code to exempt City Parks from the lumens per acre, the penalty being as provided in Section 18.18.400 (Violations) of the El Paso City Code.  (All Districts)

[Parks and Recreation, Richard Garcia, (915) 541-4087]

(Attachment)

 

 

PUBLIC HEARING WILL BE HELD ON DECEMBER 18, 2012, FOR ITEMS 8A – 8I

 

8J.          An Ordinance granting Special Permit No. PZST12-00014, to allow for infill development with reduced rear yard setbacks on the property described as being the East 90 feet of Lots 7 - 12 and the West 45 feet of the South 10 feet of Lot 7, Block 93, East El Paso Addition, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property:  3204 Montana Avenue.  Property Owner: Enrique and Norma Garcia, PZST12-00014  (District 8)  [City Development, Andrew Salloum, (915) 541-4633]

(Attachment)

 

PUBLIC HEARING WILL BE HELD ON JANUARY 2, 2013, FOR ITEM 8J

Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:30 a.m.  All interested persons present shall have an opportunity to be heard at that time.  After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice.  Copies of all Ordinances are available for review in the City Clerk’s office, 2 Civic Center Plaza, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

 

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

 

9.            ENGINEERING AND CONSTRUCTION MANAGEMENT:

Discussion and action to award Solicitation No. 2013-063 for H.M.A.C. Course 2013 to J.A.R. Concrete, Inc. dba J.A.R. Construction, Inc., for an estimated total amount of $1,827,870.

 

Department:                                                    Engineering & Construction Management

                                                                        and El Paso Department of Transportation

Award to:                                                         J.A.R. Concrete, Inc. dba J.A.R.

                                                                        Construction, Inc.

                                                                        El Paso, TX

Base Bid:                                                         $ 1,827,870

Time for Completion:                                      730 Consecutive Calendar Days

Accounts:                                                        532-32120-1000-580270 

Funding Source:                                             El Paso Department of Transportation

                                                                        General Funds

Districts:                                                        All

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contract is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer or the Director of Transportation may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract.  The Engineering & Construction Management Department and the El Paso Department of Transportation recommend award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

10.          INFORMATION TECHNOLOGY:

Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Cellco Partnership d/b/a Verizon Wireless a contractor under The Department of Information Resources (DIR), Contract No. DIR-SDD-1779 for the purchase of wireless phone service, mobile broadband services, and related products.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Department of Information Resources (DIR) Cooperative approved by Mayor and City Council on February 27, 2007.

 

Department:                                                    Information Technology

Award to:                                                         Cellco Partnership d/b/a Verizon Wireless

                                                                        Basking Ridge, New Jersey

Total Estimated Award:                                  $845,048

Account No.:                                                   239 – 15070 – 540020 – 1000

Funding Source:                                             Capital Equipment Lease Agreement

Reference No.:                                               2013-102

Districts:                                                        All

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Information Technology, Miguel Gamino (915) 541-4288]

(Attachment)

 

 

 

REGULAR AGENDA – OTHER BUSINESS

 

11.          CITY DEVELOPMENT:

 

11A.      Discussion and action on a Resolution to adopt the City of El Paso Guidelines and Criteria for Tax Abatement Assistance.  (All Districts)

[City Development, Mathew McElroy, (915) 541-4193]

POSTPONED FROM 11-27-12

(Attachment)

 

 

11B.      Discussion and action that the City Manager be authorized to sign a Chapter 380 Grant Agreement by and between the City of El Paso, a home-rule municipality of El Paso County, Texas and ADP, Inc., a Delaware Corporation for the construction of a new facility and expansion of its operations within the city limits of the City of El Paso.  (All Districts)

[City Development, Mathew McElroy, (915) 541-4193]

(Attachment)

 

 

11C.      Discussion and action on a Resolution to approve the Design Guidelines for El Paso’s Historic Districts, Sites, and Properties, as per Chapter 2.24 (Historic Landmark Commission), Section 2.24.020 of the Municipal Code requiring the Historic Landmark Commission to prepare guidelines to be used in determining the approval or denial of certificates of appropriateness, certificates of demolition, or removal of designated historic landmarks.  (All Districts)

[City Development, Providencia Velazquez, (915) 541-4027]

(Attachment)

 


ITEM 12A - RELATED TO THE BALLPARK

 

12.          ENGINEERING AND CONSTRUCTION MANAGEMENT:

 

12A.      Discussion and action that the City Manager be authorized to sign an Agreement for Professional Services by and between the City of El Paso and International Facilities Group, LLC, an Illinois Limited Liability Company, for a project known as El Paso Ballpark - Owner’s Representative” for an amount not to exceed $650,000, plus reimbursables not to exceed $153,000; and that the City Engineer be authorized to approve up to $50,000 in additional services, for a total contract amount not to exceed $853,000; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this agreement.

(District 8)  [Engineering and Construction Management, R. Alan Shubert, (915) 541-4423]

(Attachment)

 

 

12B.      Discussion and action that the City Manager be authorized to sign an Agreement for Professional Services by and between the City of El Paso and Huitt-Zollars, Inc., a Texas Corporation, for a project known as “Dyer Corridor Rapid Transit System (Dyer RTS)’’ for an amount not to exceed $1,905,330; and that the City Engineer be authorized to approve up to $50,000 in additional services, for a total contract amount not to exceed $1,955,330; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this agreement.  (Districts 2, 4, and 8)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

13.          MAYOR AND COUNCIL:

 

Discussion and action regarding the appointment of one individual in the General Business Management category to the Public Service Board as recommended by the Public Service Board Selection Committee:

General Business Management:

1.    Henry Gallardo

2.    Mona Goldberg

3.    Bob Snow

[Mayor John F. Cook, (915) 541-4145]

(Attachment)

 

 

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:  (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.)  The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071              CONSULTATION WITH ATTORNEY

Section 551.072              DELIBERATION REGARDING REAL PROPERTY

Section 551.073              DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074              PERSONNEL MATTERS

Section 551.076              DELIBERATION REGARDING SECURITY DEVICES

Section 551.087              DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

 

Discussion and action on the following:

 

EX1.      Alfredo Chavarria vs. City of El Paso, Cause No. 2012DCV-05878  (551.071)

[City Attorney’s Office, Laura P. Gordon (915) 541-4550]

 

EX2.      Performance evaluation review for City Manager Joyce Wilson.  (551.071 and 551.074) [Mayor John F. Cook, (915) 541-4145]

 

 

NOTICE TO THE PUBLIC:

 

Sign Language interpreters are provided for regular City Council meetings.  Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

 

Hearing Assistance Devices are available upon request.

 

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

 

 

http://www.elpasotexas.gov/