AGENDA FOR REGULAR COUNCIL MEETING

REVISED

November 13, 2012

COUNCIL CHAMBERS, CITY HALL

8:30 a.m.

 

AND

 

LEGISLATIVE REVIEW MEETING OF THE WHOLE

10th FLOOR CONFERENCE ROOM

November 12, 2012

9:00 a.m.

 

NOTICE:  At any time during the Council meeting, the City Council may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

PLEASE NOTE:  If items are scheduled for the Executive Session, the Council will move to Executive Session at 12:00 p.m. (noon) for the consideration of those items, or will hear the items at the end of the agenda or as determined by the Presiding Officer, whichever occurs first. 

 

ROLL CALL

 

INVOCATION by Border Patrol Chaplain Linda Camacho

 

PLEDGE OF ALLEGIANCE

 

 

Mayor’s PrOCLAMATIONS

 

1.                ALL FOR AUTISM

2.                NATIONAL ALZHEIMER’S DISEASE AWARENESS MONTH

3.                SUN CITY CAB SAFE RIDE HOME DAY

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

 

A sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

 

NOTICE

Requests to speak must be received by 8:30 a.m. on the date of the meeting.

30 Minutes total is allotted for speakers.

Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  Council may, however, reconsider any item at any time during the meeting.  The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

 

CONSENT AGENDA

 

1.            APPROVAL OF MINUTES:

 

Approval of Minutes for the Regular City Council Meeting of November 6, 2012, the LRC of the Whole of November 5, 2012 and the Special City Council Meeting of November 5, 2012.

[Municipal Clerk, Richarda Duffy Momsen, (915) 541-4127]

            (Attachment - Regular City Council Meeting Minutes for 11-06-12)

(Attachment - LRC of the Whole Minutes for 11-05-12)

(Attachment - Special City Council Meeting Minutes for 11-05-12)

 

2.            REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

 

Mayor John F. Cook, Mayor Pro Tempore Ann Morgan Lilly, and Representative Carl Robinson.

 

3.            RESOLUTIONS:

 

3A.         That the Director of Aviation be authorized to revise and replace the list of facilities verifying the navigational facilities as identified in the Federal Aviation Administration’s Memorandum of Agreement No. DTFASW-10-L-00112, as approved by the El Paso City Council on October 6, 2009.

(All Districts) [Airport, Monica Lombraña, (915) 780-4724]

                        (Attachment)

 

3B.         That the City Manager be authorized to sign a First Amendment to the Contract by and between the City of El Paso and Hines Interests, L.P. to add a Second Option Period of six (6) months and two (2) additional options to extend for six (6) months each which will allow time for a Feasibility Period in connection with a study for a new hotel and conference center adjacent to the Butterfield Trail Golf Club.

(All Districts) [Airport, Monica Lombrana, (915) 780-4724]

                        (Attachment)

 

3C.         That the City Manager be authorized to sign a Deed of Release from the United States of America to the City of El Paso accepting the covenants and conditions for a 3.881 acre parcel of land, more or less, being a portion of Tract 1B, Block 2, Ascarate Grant, El Paso County, Texas (known as Hawkins Pool and Park), which parcel will be used for parks and recreation purposes, and that City Manager be authorized to approve all budget transfers and any related documentation for reimbursement to the Department of Aviation in the total amount of One Hundred Fifty-Six Thousand Nine Hundred Dollars and No/100 ($156,900.00) for the appraised value of the identified parcel and the appraisal services fee, and this amount will be placed in the Airport’s Restricted Land Sales Fund.  (District 3) [Airport, Monica Lombrana, (915) 780-4724]

[Parks and Recreation, Liza Ramirez-Tobias (915) 541-4259]

                        (Attachment)

 

3D.         That the Mayor be authorized to sign the Certification Agreement between the Texas Historical Commission and the City of El Paso for participation in the Certified Local Government Program (the "Program"), and that the City's policies and ordinances are consistent with the revised state rules for the Program.

 (All Districts) [City Development, Providencia Velazquez, (915) 541-4027]

                        (Attachment)

 

3E.         That the Mayor be authorized to sign an Interlocal Agreement for the Texas Alternative Fuel Fleet Pilot Program Stimulus Grant Agreement #1499056 between the Railroad Commission of Texas and the City of El Paso, in the amount of $48,486, for the procurement of two compressed natural gas vehicles; and that the Mayor or designee be authorized to sign any grant related documents and to sign all related certifications upon approval by the City Attorney's Office.  Matching funds are required from the City in the amount of $110,514. (All Districts) [Environmental Services, Kurt Fenstermacher, (915) 621-6892]

            (Attachment)

 

3F.         That the City Manager or designee be authorized to sign and submit Amendment Four to the Information & Referral Services Agreement with the State of Texas Health and Human Services Commission to adjust the budget by adding $212,000 and extending the contract for another year, through August 31, 2013, with the total multi-year contract not to exceed $637,753.51; and that the City Manager or designee be authorized to sign any amendments thereto to extend the project for up to twelve months, to make adjustments to the contract program budget that do not change the contract amount, and to sign all related certifications. (All Districts)  [Public Health, Bruce Parsons, (915) 771-5702]

            (Attachment)

 

3G.        That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso, Texas and the Town of Horizon City, Texas regarding the City of El Paso’s General Services Department supplying of fleet vehicle maintenance services to the Town of Horizon City.

(All Districts) [General Services, Stuart C. Ed, (915) 621-6822]

                        (Attachment)

 

4.            BOARD RE-APPOINTMENT(S):

 

4A.         Melanie Bailey to the Board of Directors of the El Paso Housing Finance Corporation by Mayor John F. Cook, term will expire on November 26, 2018. [Mayor John F. Cook, (915) 541-4145]

(Attachment)

 

4B.         David Berchelmann to the Historic Landmark Commission by Representative Steve Ortega, District 7. [Representative Steve Ortega, (915) 541-4124]   

            (Attachment)

 

5.            BOARD APPOINTMENT(S):

 

5A.         Colonel Jim Smith to the Board of Directors of the El Paso Housing Finance Corporation by Mayor John F. Cook, to fill the unexpired term that ends July 10, 2013. [Mayor John F. Cook, (915) 541-4145]

            (Attachment)

 

5B.         Katrina M. Martich to the Public Service Board Selection Committee by  Representative Susie Byrd, District 2. [Representative Susie Byrd (915) 541-4996]

            (Attachment)

 

6.            NOTICE OF CAMPAIGN CONTRIBUTIONS:

 

For notation pursuant to Section 2.92.110 of the City Code:  receipt of campaign contributions by Representative Steve Ortega on October 11, 2012, in the amount of $1,000 from Lane B. Gaddy; in the amount $1,000 from Robert V Wingo; in the amount of $1,000 from Harold Hahn; in the amount of $1,000 from Melissa O’Rourke; in the amount of $1,000 from Robert H. & Rose Ann Hoy; in the amount of $200 from G Russell & Cathy Hill; in the amount of $250 from Sandra & Robert Almanzan; in the amount $1,000 from J. Kirk Robison; in the amount of $1,000 from L. Frederick Francis; in the amount of $1,000 from Scott Pac; in the amount of $1,000 from Robert L. Bowling; in the amount of $1,000 from Michael E. Guerra; in the amount of $1,000 from Maria Teran; in the amount of $1,000 from J. A. Cardwell; in the amount of $1,000 from Deborah Hamlyn; in the amount of $1,000 from Ruben E. Guerra; in the amount of $1,000 from Pablo Sanders; in the amount of $1,000 from J. Robert Brown; in the amount of $1,000 from Ike J. Monty III; in the amount of $1,000 from Stanley P. Jobe; in the amount of $1,000 from Leonard A. Goodman III; in the amount of $1,000 from Myrna Deckert; in the amount of $1,000 from Robert F. O’Rourke; in the amount of $1,000 from Renard U. Johnson; in the amount of $1,000 from Edward Escudero; in the amount of $1,000 from E.C. Houghton, Jr; in the amount of $1,000 from William D. Sanders;  in the amount of $1,000 from Miguel Fernandez,  Jr (Ondasun, LLC); in the amount of $1,000 from Rodrigo Fernandez (Ondasun, LLC); in the amount of $1,000 from Octavio Gomez (FGGSV, LLC); and on October 29, 2012, in the amount of $3,000 from J. Kirk Robison.

[Representative Steve Ortega (915) 541-4124]

 

7.            discretionary funds:

That the City Council declare that the expenditure of District 1 discretionary funds in an amount not to exceed $20,000, to pay towards the cost of irrigation materials, permit fees, plant material and licensed irrigator services for construction of a fitness path and landscape and irrigation improvements to the parkways adjacent to Polk Elementary School, helps calm traffic, increases walk ability in the neighborhood, encourages a healthy lifestyle and provides shade for pedestrians and constitutes an important municipal purpose or benefit to the City and citizens of El Paso.

[Representative Ann Morgan Lilly, (915) 541-4886]

            (Attachment)

 

8.            APPLICATIONS FOR TAX REFUNDS: 

 

That the tax refunds listed on the attachment posted with this agenda be approved.

(See Attachment A)  (All Districts)  [Tax Office, David Childs, (915) 541-4598]

            (Attachment)

 

9.            requests to issue purchase orders, etc.:

 

9A.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to exercise the City’s option to extend current Contract 2010-067 (Security Guard Services – International Bridges) with Ruiz Protective Service, Inc. for two (2) additional years pursuant to the provisions of an award approved by the City Council on February 6, 2010.  The extended contract period will be from April 1, 2013 to March 31, 2015.

 

Department:                                        International Bridges

Award to:                                             Ruiz Protective Service

                                                            El Paso, TX

Option:                                                None

Annual Estimated Amount:                 $487,581.60

Total Estimated Amount:                    $975,163.20

Account No.:                                       564 – 64830 – 522120 - 3300

Funding Source:                                 Security Contract – International Bridges

Districts:                                            All

 

This is a Best Value, service contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[International Bridges, Said Larbi-Cherif, (915) 533-7428]

                        (Attachment)

 

9B.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Daco Fire Equipment, Inc., a contractor under Houston-Galveston Area Council Cooperative (HGAC) Contract No. FS12-11 for the purchase of two (2) F-550 Ford Hazmat Trucks.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Houston-Galveston Area Council Cooperative (HGAC) was approved by Mayor and City Council on May 8, 2007.

 

Department:                                        Fire Department

Award to:                                             Daco Fire Equipment, Inc.

                                                            Lubbock, TX

Total Estimated Amount:                    $248,052 (2 Units)

Account No.:                                       322 – 22130 – 580070 – 2720 – 2010SST805

Funding Source:                                 2010 UASI Grant – Hazardous Material Response

Reference No.:                                   2013-071

Districts:                                            All

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Mario D’Agostino, (915) 838-3264]

                        (Attachment)

 

10.          BIDS:

 

10A.      The award of Solicitation No. 2012-271 for Municipal Service Center Roof Re-coating Project (Building 2,3 & 4) to Pride General Contractors, LLC for an estimated total amount of $197,888.

 

Department:                                        Engineering & Construction Management

Award to:                                             Pride General Contractors, LLC

                                                            El Paso, TX

Base Bid:                                             $197,888

Time for Completion:                          45 Consecutive Calendar Days

Account:                                              190-28340-4560-580270-PCP12MFG390     and PCP12MFG400

Funding Source:                                 2012-2013 Short Term CIP Certificates of

                                                            Obligation

District:                                              7

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contact is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a unit-price contract.  The Engineering & Construction Management Department recommends award to the offeror who submitted the highest ranked proposal.  [Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

                        (Attachment)

 

10B.      The award of Solicitation No. 2013-020 for Bus Stop Enhancements & Shelter Installation Citywide to Globe Builders, LLC for a total award of $141,547.65

 

Department:                            Engineering and Construction Management

Award to:                                 Globe Builders, LLC

                                                El Paso, Tx

Base Bid:                                 $ 141,547.65

Total Estimated Award:          $ 141,547.65

Time for Completion:              180 Consecutive Calendar Days

Account:                                  190-28310-4500-580270-PCP10MT010

Funding Source:                     2010 Infrastructure Capital Plan Certificates of Obligation

Districts:                                All

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contact is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract. The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management Department, Irene D. Ramirez, P.E. (915)541-4428]

                        (Attachment)

 

10C.      The award of Solicitation No. 2012-235 (Carrier HVAC – Proprietary Parts and Service) to JIVG Enterprises LLC dba Technical Building Services for an initial term estimated award of $150,000.

 

Department:                                  General Services

Award to:                                       JIVG Enterprises LLC dba Technical Building Services

                                                      El Paso, TX

Items:                                            All

Initial Term:                                   3 Years

Option:                                          None

Annual Estimated Award:             $50,000

Initial Term Estimated Award:      $150,000 (3 Years)

Total Estimated Award:                $150,000 (3 Years)

Account No.:                                 231 – 31040 – 522260 – 1000 – P3120

Funding Source:                           General Fund – Building Facilities Maintenance Contracts

Districts:                                      All

 

This is a low bid, service contract.

 

The Financial Services - Purchasing Division and General Services recommend award as indicated to JIVG Enterprises LLC dba Technical Building Services, the lowest responsive, responsible bidder.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart C. Ed, (915) 621-6822]

                        (Attachment)

 

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

 

11.          ENGINEERING AND CONSTRUCTION MANAGEMENT:

 

11A.      Discussion and action to award Solicitation No. 2013-032 for Micro-Surfacing 2013 to Intermountain Slurry Seal, Inc. for a total award of $2,049,500.

 

Department:                                   Engineering and Construction Management

Award to:                                       Intermountain Slurry Seal, Inc.

                                                      Watsonville, CA

Base Bid:                                       $ 2,049,500

Total Estimated Award:                  $ 2,049,500

Time for Completion:                     180 Consecutive Calendar Days

Account:                                        190-28340-4740-580270-PCP13ST0002

Funding Source:                            2013-2019 Certificates of Obligation-Street

                                                      Infrastructure

Districts:                                       1, 5, 6 and 8

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contact is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer or Department of Transportation Director may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract.  The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

                        (Attachment)

 

11B.      Discussion and action to award Solicitation No. 2012-159 for Bicycle Paths on Various City Streets to Karlsruher, Inc. dba CSA Constructors for a total award of $1,400,471.47.

 

Department:                                         Engineering and Construction Management

Award to:                                             Karlsruher, Inc. dba CSA Constructors

                                                            El Paso, TX

Base Bid I:                                           $   536,238.76

Base Bid II:                                          $   864,232.71

Total Estimated Award:                        $1,400,471.47

Time for Completion:                           180 Consecutive Calendar Days

Account:                                              190-38170-4950-580270- PCP06ST022A0

Funding Source:                                  TXDOT/ Congestion Mitigation & Air Quality

                                                            Improvement (CMAQ)

Districts:                                             3, 5, 7 and 8

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contact is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract.  The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

                        (Attachment)

 

11C.      Discussion and action to award Solicitation No. 2013-007 for Roseway Drive Street & Drainage Improvements Phase II & III and Landscaping to Saab Site Contractors, LP, for an estimated total amount of $1,011,107.50.

 

Department:                            Engineering & Construction Management

Award to:                                 Saab Site Contractors, LP

                                                El Paso, TX

Base Bid I:                               $  238,888

Base Bid II:                              $  417,130.80

Base Bid III:                             $      8,836.00

Option 1:                                 $  224,198.50

Option 2:                                 $  122,054.20

Total Estimated Award:          $1,011,107.50

Time for Completion:              270 Consecutive Calendar Days

Accounts:                                190-38230-4970-580270-PBE04ST127A0 

Funding Source:                     2004 GO Bonds, PSB Capital Projects

District:                                  6

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contact is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract.  The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez (915) 541-4428]

                        (Attachment)

 

12.          FINANCIAL SERVICES:

 

12A.      Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order(s) to Mitchell Adding Machine dba Mitchell Time & Parking, the sole provider for Amano McGann software and equipment, with the stipulation that the vendor provides an updated sole source letter and affidavit each year.

 

Department:                            Aviation (El Paso International Airport)

Award to:                                 Mitchell Adding Machine Co., Inc dba

                                                Mitchell Time and Parking

                                                Austin, TX

Annual Estimated Amount:     $81,261.25

Total Estimated Award:          $81,261.25

Account No.:                           562 – 62220 – 580100 – 3080 – P0000040

                                                562 – 62080 – 533030 – 3000

Funding Source:                     Airport Capital Projects– Data Processing Equipment

                                                Airport Operations – Other Equipment

Sole Source No.:                    2013-072

Districts:                                All

 

This is a sole source, requirements contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Airport, Monica Lombrana, (915) 780-4724]

                        (Attachment)

 

12B.       

 

1.            Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order(s) to Decision Tree Inc. a contractor under the Department Information Resources (DIR) Contract No.DIR-SDD-890, for the purchase of computer equipment.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Department of Information Resources (DIR) Cooperative Purchasing Program was approved by Mayor and City Council on February 27, 2007.

 

Department:                            Information Technology

Award to:                                 Decision Tree Inc.

                                                El Paso, TX

Total Estimated Award:          $560,406

Account No.:                           239 – 15070 – 580100 – 4960 ($410,000)

                                                334 – 34060 – 580100 – 3150 ($150,406)

Funding Source:                     IT- Minor Capital

                                                Environmental – Capital

Reference No.:                       2013-074

Districts:                                All

 

This is a Cooperative, requirement contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Information Technology, Miguel Gamino, (915) 541-4746]

                        (Attachment)

 

2.            Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order(s) to Checkpoint Services Inc. a contractor under the Department Information Resources (DIR) Contract No. DIR-SDD-890, for the purchase of computer equipment.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Department of Information Resources (DIR) Cooperative Purchasing Program was approved by Mayor and City Council on February 27, 2007.

 

Department:                            Information Technology

Award to:                                 Checkpoint Services Inc.

                                                El Paso, TX

Total Estimated Award:          $510,000

Account No.:                           239 – 15070 – 580100 – 4960 ($410,000)

                                                334 – 34060 – 580100 – 3150 ($100,000)

Funding Source:                     IT-Minor Capital

  Environmental Capital

Reference No.:                       2013-075

Districts:                                All

 

This is a Cooperative, requirement contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Information Technology, Miguel Gamino, (915) 541-4746]

                        (Attachment)

 

3.            Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order(s) to Checkpoint Services, Inc, a contractor under the Department of Information Resources (DIR) Contract No. DIR-SDD-890 (Products and Related Services, Dell Marketing, L.P.) to purchase 84 Optiplex 9010 Dell Computers for use by the El Paso Police Department.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Department of Information Resources (DIR) Cooperative Purchasing Program was approved by Mayor and City Council on February 27, 2007.

 

Department:                             Police Department

Award to:                                 Checkpoint Services, Inc.

                                                El Paso, TX

Annual Estimated Amount:       $98,826

Total Estimated Award:            $98,826 (for 84 Computers)

Account No.:                            334 – 34060 – 580100 – 3150 – PSWM00170

Funding Source:                      Data Processing Equipment-3150

Reference No.:                        2013-065

Districts:                                 All

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Police, Robert Feidner, (915) 564-7309]

                        (Attachment)

 

12C.      The award of Solicitation No. 2012-307 (Apparatus Tires) to American Tire Distributors and Redburn Tire Company for an initial term estimated award of $934,963.77.

 

Department:                             Fire Department

Award to:                                 American Tire Distributors

                                                Carrollton, TX

Items:                                       1, 2, 3, 6, 7, 8, 10, 11, 12, 13, 14, and 18

Initial Term:                              3 Years

Option:                                     1 Year

Annual Estimated Award:         $190,225.75

 

Award to:                                 Redburn Tire Company

                                                Phoenix, AZ

Items:                                       4, 5, 9, 15, 16, 17, and 19

Initial Term:                              3 Years

Option:                                     None

Annual Estimated Award:         $121,428.84

 

Initial Term Estimated Award:   $934,963.77 (3 Years)

Total Estimated Award:            $934,963.77 (3 Years)

Account No.:                            322 – 22090 – 531180 - 1000

Funding Source:                      Logistics – Vehicle Maintenance Supplies

Districts:                                 All

 

This is a low bid, unit price contract.

 

The Financial Services - Purchasing Division and Fire Department recommend that Wingfoot Commercial Tire System, LLC, be disqualified as non-responsive and the contract be awarded as indicated to American Tire Distributors and Redburn Tire Company, the lowest responsive, responsible bidders.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Jay Willey, (915) 771-1071]

                        (Attachment)

 

12D.      Discussion and action on the award of Solicitation No. 2012-221 (Automobile Parts – Light and Heavy Duty Vehicles) to Uni-Select USA, Inc. for an initial term estimated award of $2,265,000.

 

Department:                             General Services

Award to:                                 Uni-Select USA, Inc.

                                                Moorestown, NJ (Corporate Office)

Local Distributor:                      Main Auto Parts

Items:                                       All

Discount:                                 10% to 60% (Comprises 13 Groups of Auto Parts)

Initial Term:                              3 Years

Option:                                     2 Years

Annual Estimated Award:         $755,000

Initial Term Estimated Award:   $2,265,000 (3 Years)

Total Estimated Award:            $3,775,000 (5 Years)

Account No.:                            231 – 37020 – 531210 – 3600 – P3711

                                                231 – 37020 – 531250 – 3600 – P3701

Funding Source:                      Supply Support Fund – Inventory Purchases – Materials & Supplies

                                                Supply Support Fund – Equipment – Outside Repairs

Districts:                                 All

 

This is a low bid, catalog pricing agreement.

 

The Financial Services - Purchasing Division and General Services recommend award as indicated to Uni-Select USA, Inc., the lowest responsive, responsible bidder.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart C. Ed, (915) 621-6822]

                        (Attachment)

 

REGULAR AGENDA – OTHER BUSINESS

 

13.          CITY MANAGER:

 

Discussion and action on the Quarterly Update from El Paso Electric Company as presented by El Paso Electric Representatives.

(All Districts)  [City Manager’s Office, Joyce A. Wilson, (915) 541-4107]

            (Attachment)

 

14.          CITY DEVELOPMENT:

 

Discussion and action on an appeal by applicant regarding a decision rendered by the Historic Landmark Commission (HLC) in HLC case PHAP12-00040 at 218-222 N. Mesa and 230 N. Mesa, El Paso, Texas, on October 22, 2012 to deny a certificate of demolition application for the referenced property against staff recommendation of approval. 

(District 8)  [City Development, Providencia Velazquez, (915) 541-4027]

            (Attachment)

 

15.          COMMUNITY AND HUMAN DEVELOPMENT: 

 

Discussion and action on a Resolution that City Council approve the following affordable rental housing developments recommended by the Director of Community and Human Development, as listed below:  (1) TVP Non Profit Corporation (Land acquisition and construction of 10 Rental Units) 1230 Myrtle Ave. ($850,000) (Dist. 8); (2) PV Community Development Corp. (Land acquisition and construction of 8 Rental units) 314 Glenwood ($990,000) (Dist. 3); (3) The Marvellous Light Corp. (Land acquisition and construction of 8 Rental Units) 6033 Deer Ave. ($990,000) (Dist. 4); (4) TVP Non-Profit Corp. (Land acquisition and construction of 12 Rental units) 1217 Magoffin ($1,120,000) (Dist 8); (5) RNR Properties (Land acquisition and construction of 10 Rental Units) Corner of Diana and Riley Streets ($812,000) (Dist. 2); (6) Tropicana Building II, LLC. (construction of 20 Rental Units) 11001 Dyer ($1,947,000) (Dist. 4); (7) Eastside Crossings Ltd. (Land acquisition and construction of 188 units / 5 HOME-assisted units) Intersection of Zaragoza & Nour H ($100,000) (Dist. 5);  Further, that the City Manager, on behalf of the City, be authorized to sign the applicable Investor HOME Written Agreement or Community Housing Development Organization (CHDO) Written Agreement, in a form substantially similar to the form contract as specified by and between the City and each respective project developer; a Deed of Trust and/or Builder’s and Mechanics Lien Contract and Deed of Trust by and between the City, the respective CHDO and the selected construction contractors, as well as any related contract documents necessary to effectuate the awards and to secure and protect the City’s lien interest, upon the recommendation of the Director of Community and Human Development and the approval of the City Attorney’s Office. (Districts 2, 3, 4, 5 & 8)  [Community and Human Development, William Lilly, (915) 541-4643]

            (Attachment)

 

16.          MUSEUMS AND CULTURAL AFFAIRS:

 

16A.      Discussion and action to approve a resolution certifying local funding and support of the Tourist & Welcome Center project at the El Paso Museum of History, and application to the statewide enhancement program for funding competition in the Texas Department of Transportation 2012 call for projects seeking the amount of $720,435.00 with a cash match in the amount of $144,087.00, and authorizing the City Manager to execute all necessary applications, assurances, certifications, and other documents, relative to the submission, later acceptance, and administration of such funds.  (All Districts) [Museums and Cultural Affairs, Sean McGlynn, 915-541-4898]

(Attachment)

 

16B.      Discussion and action to approve a resolution certifying local funding and support of the Permanent 3-D Digital Highway project at the El Paso Museum of History, and application to the statewide enhancement program for funding competition in the Texas Department of Transportation 2012 call for projects seeking the amount of $2,500,880.00 with a cash match in the amount of $500,176.00, and authorizing the City Manager to execute all necessary applications, assurances, certifications, and other documents, relative to the submission, later acceptance, and administration of such funds. (All Districts) [Museums and Cultural Affairs, Sean McGlynn, 915-541-4898]

            (Attachment)

 

16C.      Discussion and action to approve a resolution certifying local funding and support of the Transportable 3-D Digital Highway project at the El Paso Museum of History, and application to the statewide enhancement program for funding competition in the Texas Department of Transportation 2012 call for projects seeking the amount of $431,933.00 with a cash match in the amount of $86,387.00, and authorizing the City Manager to execute all necessary applications, assurances, certifications, and other documents, relative to the submission, later acceptance, and administration of such funds.  (All Districts) [Museums and Cultural Affairs, Sean McGlynn, 915-541-4898]

            (Attachment)

 

17.          MAYOR AND COUNCIL:

 

17A.      Discussion and action on amending the Sustainable City Centers Incentive to include the Airport Southern Industrial Park.

[Representative Cortney Niland, (915) 541-4268] [Representative Emma Acosta, (915) 541-4515]

POSTPONED FROM 11-06-12

 

17B.      Discussion and action to direct the City Manager to provide a recommendation on amending the City Centers Downtown tier one incentive area as a result of the several approved major projects in the downtown area. 

[Representative Cortney Niland, (915) 541-4268] 

 

17C.      Discussion and action regarding strengthening the city’s “local business” definition as stated with the Hire El Paso First Local Bid Preference policy. [Representative Cortney Carlisle Niland (915) 541-4268]

[Representative Steve Ortega (915) 541-4124]

 

17D.      Discussion and action giving direction to the city’s purchasing department to craft a Socioeconomic Program which afford preferences and/or other considerations to small, minority, woman owned and disable veteran in the city bidding process. [Representative Cortney Carlisle Niland (915) 541-4268]

[Representative Steve Ortega (915) 541-4124]

 

17E.      Discussion and action regarding city assisted bond programming for local bidding.  [Representative Cortney Carlisle Niland 915) 541-4268]

[Representative Steve Ortega (915) 541-4124]

 

17F.       Discussion and action regarding the consideration of “subcontracting” with a city contractor to qualify as sufficient for prior city work history in the city’s best value procurement process. [Representative Cortney Carlisle Niland (915) 541-4268] [Representative Steve Ortega (915) 541-4124]

 

17G.      Discussion and action to assess the operational effectiveness of the 3-1-1 Customer Service Center. [Representative Carl L. Robinson, (915) 541-4400]

            (Attachment)

 

EXECUTIVE SESSION

 

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:  (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.)  The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071              CONSULTATION WITH ATTORNEY

Section 551.072              DELIBERATION REGARDING REAL PROPERTY

Section 551.073              DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074              PERSONNEL MATTERS

Section 551.076              DELIBERATION REGARDING SECURITY DEVICES

Section 551.087              DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

 

Discussion and action on the following:

 

EX1.      Andres Cortez v. Jorge Gonzalez et. al. Cause No. EP-12-CV-00050 (551.071)

[City Attorney’s Office, Karla M. Nieman (915) 541-4550]

 

EX2.      Texas Attorney General Request for Opinion RQ-1097-GA (551.071)

[City Attorney’s Office, Sylvia Borunda Firth, (915) 541-4550]

 

EX3.      Patriot Place, Ltd.; Bankruptcy Case No. 11-31024-hcm (551.071)

[City Attorney’s Office, Theresa Cullen, (915) 541-4550]

 

NOTICE TO THE PUBLIC:

 

Sign Language interpreters are provided for regular City Council meetings.  Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

 

Hearing Assistance Devices are available upon request.

 

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

 

http://www.elpasotexas.gov/

 

 

 

ADDITION TO THE AGENDA FOR

REGULAR CITY COUNCIL MEETING

COUNCIL CHAMBERS, CITY HALL

TUESDAY, NOVEMBER 13, 2012

8:30 A.M.

 

 

The following is added to the City Council Agenda of Tuesday, November 13, 2012, at 8:30 a.m.:

 

REGULAR AGENDA

 

1.            Discussion and action on a Resolution that the Texas Department of Transportation consider and address the environmental impact the Loop 375 Border Highway West Extension Project and its associated drainage infrastructure may have on the sustainability and preservation of Cement Lake, to include the impact to its water source and the quality of that source, and take the necessary measures to protect the area to ensure that it remains a valuable resource to the green infrastructure of our Community.

[Representative Cortney Carlisle Niland (915) 541-4268]

            (Attachment)

 

EXECUTIVE SESSION

 

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:  (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.)  The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071              CONSULTATION WITH ATTORNEY

Section 551.072              DELIBERATION REGARDING REAL PROPERTY

Section 551.073              DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074              PERSONNEL MATTERS

Section 551.076              DELIBERATION REGARDING SECURITY DEVICES

Section 551.087              DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

 

 

Sign Language interpreters are provided for regular City Council meetings.  Copies of this Agenda will be provided in Braille, large print or audio tape upon requests made a minimum of 48 hours prior to the meeting.

 

Hearing Assistance Devices are available upon request.

 

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

http://www.elpasotexas.gov

 

 

 

Richarda Duffy Momsen, City Clerk