AGENDA FOR REGULAR COUNCIL MEETING

January 8, 2013

COUNCIL CHAMBERS, CITY HALL

8:30 a.m.

 

AND

 

LEGISLATIVE REVIEW MEETING OF THE WHOLE

10th FLOOR CONFERENCE ROOM

January 7, 2013

9:00 a.m.

 

NOTICE:  At any time during the Council meeting, the City Council may meet in executive session pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss items as permitted by law.

 

PLEASE NOTE:  If items are scheduled for the Executive Session, the Council will move to Executive Session at 12:00 p.m. (noon) for the consideration of those items, or will hear the items at the end of the agenda or as determined by the Presiding Officer, whichever occurs first. 

 

ROLL CALL

 

INVOCATION by CIMA Chaplain Carlos Clugy-Soto

 

PLEDGE OF ALLEGIANCE

 

Mayor’s PrOCLAMATIONS

 

1.    Dr. Martin Luther King, Jr. Food Drive Week

2.    Bennie D. Cooley Day

 

 

CALL TO THE PUBLIC – PUBLIC COMMENT

 

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

 

A sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

 

NOTICE

Requests to speak must be received by 8:30 a.m. on the date of the meeting.

30 Minutes total is allotted for speakers.

Three to five minutes may be allowed for each speaker.

 

NOTICE TO THE PUBLIC

 

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members.  Prior to the vote, members of the audience may ask questions regarding items on the consent agenda.  When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved.  Council may, however, reconsider any item at any time during the meeting.  The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

 

CONSENT AGENDA

 

1.            APPROVAL OF MINUTES:

Approval of Minutes for the Regular City Council Meeting of January 2, 2013.

[Municipal Clerk, Richarda Duffy Momsen, (915) 541-4127]

(Attachment)

 

2.            REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

 

3.            RESOLUTIONS:

3A.         That the City Manager be authorized to sign a First Amendment to the Butterfield Trail Industrial Park Lease by and between the City of El Paso (“Lessor”) and Buzz Oates El Paso LLC (“Lessee”) to amend the description of the Premises to read as follows:  Lots 4, 5 and 6, Block 7, Butterfield Trail Industrial Park Unit One, Replat “A”, an Addition to the City of El Paso, El Paso County, Texas, containing 390,637 square feet or 8.968 acres of land and municipally known and numbered as 16 Zane Grey St., El Paso, Texas; and a portion of Lot 1, Block 12, Butterfield Trail Industrial Park Unit Two, an Addition to the City of El Paso, El Paso County, Texas, containing 144,910.1 square feet or 3.3267 acres of land, more or less, and municipally known and numbered as 21 Butterfield Trail Blvd., El Paso, Texas.  (All Districts)  [Airport, Monica Lombraña, (915) 780-4724]

(Attachment)

 

3B.         That the City Manager be authorized to sign a Lessor’s Approval of Assignment of the General Aviation Non-Commercial Ground Lease by and among the City of El Paso (“Lessor”), Dr. S. Donald Phifer (“Assignor”) and Pak West Airlines, Inc. dba Sierra West Airlines (“Assignee”) covering the following described property:  Lot 22 and West ½ of Lot 23, Block 4, El Paso International Airport Tracts, Unit 2, El Paso, El Paso County, Texas, commonly known as 7325 Boeing Drive, City of El Paso, El Paso County, Texas.  (All Districts)

[Airport, Monica Lombraña, (915) 780-4724]

(Attachment)

 

3C.         That the City Manager be authorized to sign an Amendment #1 to the Advanced Funding Agreement (LPAFA) for the Mesa RTS project between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, dated May 18, 2009.  The scope of work for the Agreement is the design and construction of a Rapid Transit System (RTS) for Mesa Street.  The original LPAFA needs to be amended to reflect the portion of the route that will be funded with State and Federal funding sources.  (Districts 1 and 8)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

3D.         That the City Manager be authorized to sign an Overhead Electrical Easement for the provision of electrical power to a new road condition message sign to be located at 4301 Woodrow Bean - Transmountain Road, said easement more particularly described as a portion of Section 31, Block 81, TSP 1, T & P Railroad Surveys, City of El Paso, El Paso County, Texas.  (District 4)

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

3E.         The Purchasing Manager is authorized to notify Main Maintenance that the City is terminating Contract 2012-050 pursuant to the provisions and requirements of Section C, Paragraph 8A of the Contract Clauses, and the termination shall be effective January 8, 2013.

 

Districts:                                            All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Parks and Recreation, Tracy Novak, (915) 541-4331]

(Attachment)

 

3F.         That the City Manager is hereby authorized to sign the Mutual Termination of Artist Service Agreement between the City of El Paso and Haddad/Drugan, LLC., a Washington Limited Liability Company to terminate the July 12, 2011 Artist Service Agreement for design, fabrication and installation of the Alameda Corridor Rapid Transit Public Art Project.  (All Districts)

[Museums and Cultural Affairs, Sean McGlynn, (915) 541-4898]

(Attachment)

 

3G.        That the City Manager be authorized to sign a Lease by and between Ricardo Rios for the property located at 1505 E. Missouri, El Paso, Texas for a twelve month period with the option to extend the lease for an additional one-year period by the City Manager for the HIV prevention program.  (District 8)

[Public Health, Bruce Parsons, (915) 771-5702]

[City Development, Jane Tomchik, (915) 541-4897]

(Attachment)

 

3H.         That the City Manager be authorized to sign the Agreement by and between the City of El Paso (“City”) and Texas Tech University Health Sciences Center Department of Internal Medicine (“TTUHSC”) for the provision of health services for the City’s Department of Public Health Sexually Transmitted Disease Clinic by physicians from the TTUHSC for the period from January 8, 2013 through August 31, 2013.  (All Districts)

[Public Health, Bruce Parsons, (915) 771-5702]

(Attachment)

 

3I.           That the tax roll attached hereto is hereby approved and constitutes the final 2012 tax roll for all entities, including the Village of Vinton, for which the City Tax Assessor/Collector collects taxes.  (See Attachment A)  (All Districts)

[Tax Office, David Childs, (915) 541-4598]

(Attachment)

 

4.            APPLICATIONS FOR TAX REFUNDS:

 

That the tax refunds listed on the attachment posted with this agenda be approved.

(See Attachment B)  (All Districts)  [Tax Office, David Childs, (915) 541-4598]

(Attachment)

 

5.            requests to issue purchase orders:

 

5A.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Chastang’s Ford aka Chastang’s Bayou City Autocar, a Texas Association of School Boards (TASB) Buyboard contractor under Contract  No. 358-10 (Vehicles & Heavy Duty Trucks & Options) for one 2013 Ford F750 chassis, and to Equipment Southwest, Inc., a Texas Association of School Boards (TASB) Buyboard contractor under Contract No. 357-10 (Refuse Bodies & Trailers/Dump Bodies) for one rear loader body.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Texas Association of School Boards (TASB Buyboard) was approved by Mayor and City Council on August 21, 2007.

Department:                                        General Services

Award to:  Vendor 1                            Chastang’s Ford aka Chastang’s Bayou City

                                                            Autocar

                                                            Houston, TX

Estimated Amount:                             $72,184 (1 unit)

Award to:  Vendor 2                            Equipment Southwest, Inc.,

                                                            Irving, TX

Estimated Amount:                             $52,745 (1 unit)

Total Estimated Award:                      $124,929

Account No.:                                       334 – 34060 – 580290 – 3150 – PSWM00170

Funding Source:                                 Environmental Services Capital – Heavy Off

                                                            Road Equipment

Reference No.:                                   2013-119

Districts:                                            All

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

5B.         Request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to exercise the City’s option to extend current Contract 2010-135 (Wheel and Axle Alignment and Suspension Parts and Service) with Stanley Spring and Suspension for two additional years pursuant to the provisions of an award approved by the City Council on July 13, 2010.  The extended contract period will be from July 13, 2013 to July 12, 2015.

Department:                                        General Services

Award to:                                             Stanley Spring and Suspension

                                                            El Paso, TX (Corporate Office)

Option:                                                One [of One]

Annual Estimated Amount:                 $50,000

Total Estimated Amount:                    $100,000 (2 years)

Account No.:                                       231 – 37020 – 531210 – 3600 – P3711

                                                            231 – 37020 – 531250 – 3600 – P3701

Funding Source:                                 Supply Support Fund – Inventory Purchase

                                                            Materials &Supplies

                                                            Supply Support Fund – Equipment Outside

                                                            Repair Services

Districts:                                            All

 

This is a low bid, supplies contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

6.            BIDS:

 

6A.         The award of Solicitation No. 2013-039 for EPIA Air Cargo #1 Demolition to Border Demolition and Environmental, Inc. for a total award of $142,149.49

 

Department:                                        Engineering and Construction Management

Award to:                                             Border Demolition and Environmental, Inc.,

                                                            El Paso, TX

Base Bid:                                             $142,149.49

Total Estimated Award:                      $142,149.49

Time for Completion:                          180 Consecutive Calendar Days

Account:                                              562-62230-3080-580270-PAP00590

Funding Source:                                 EPIA Customer Facility Charge

District:                                              2

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contract is only estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract. The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

6B.         The award of Solicitation No. 2013-064 (Chevrolet & Dodge Trucks & Vans Optional Equipment) to Dick Poe Dodge LP and Rudolph Chevrolet LLC for an initial term estimated amount of $372,339.72.

 

Department:                                              General Services – Fleet Division

Award to:  Vendor 1                                  Dick Poe Dodge, LP

                                                                  El Paso, TX

Items:                                                        Groups 2, 8 and 11 (Item 3)

Estimated Annual Amount:                       $29,379.24

Initial Term Award Amount:                      $88,137.72 (3 Year Total)

 

Award to:  Vendor 2                                  Rudolph Chevrolet, LLP

                                                                  El Paso, TX

Items:                                                        Groups 1, 3, 5, and II (Item 1, 2, 5 and 5A)

Estimated Annual Amount:                       $94,734

Initial Term Award amount:                      $284,202 (3 Year Total)

Option:                                                      No Options

Total Estimated Award:                            $ 372,339.72 (3 Year Total)

Account No.:                                             231 – 37010 – 580540 – 4960

                                                                  334 – 34060 – 580290 – 4150

                                                                  322 – 22130 – 580070 – 2720 – 2010sst804

Funding Source:                                       General Services Dept – Cars, Pickups, Vans

                                                                  Environmental Services Dept – Heavy Off

                                                                  Road Equipment Fire - Grant

Districts:                                                  All

 

This is a Best Value, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

 

REGULAR AGENDA - INTRODUCTIONS

 

7.            INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

 

Public comment typically is not taken during the introduction of ordinances.

Public comments are invited at the date of the scheduled public hearing.

 

7A.         An Ordinance approving the Final Project Plan and Final Reinvestment Zone Financing Plan for Tax Increment Reinvestment Zone Number Six, City of El Paso, Texas.  (Districts 3 and 8)

[City Development, Mathew McElroy, (915) 541-4193]

(Attachment)

 

7B.         An Ordinance granting a special privilege license to C & J Property Corporation, (Owner) and RYZ Inc. (Lessee) for the construction, installation, maintenance, use, and repair of one loading dock and a loading area within portions of City right-of-way along Lee Street adjacent to the property located at 1602 Bassett Avenue for a term of ten years with one renewable ten year term. (NESV12-00042)  (District 8)  [City Development, Mirian Spencer, (915) 541-4056]

(Attachment)

 

PUBLIC HEARING WILL BE HELD ON JANUARY 15, 2013, FOR ITEMS 7A – 7B

 

7C.         An Ordinance granting Special Permit No. PZST12-00020, to allow for infill development with reduced lot area and reduced lot width on the property described as Lot 5, Block 12, Revised Map of Sahara Subdivision, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code.  The penalty being as provided for in Chapter 20.24 of the El Paso City Code.  Subject Property:  5616 Bagdad Avenue.  Property Owner:  Jose and Margarita Gutierrez.  PZST12-00020  (District 4)

[City Development, Andrew Salloum, (915) 541-4633]

(Attachment)

 

7D.         An Ordinance repealing Ordinance 010917 that exempts non-contributing properties in the Downtown Historic District from complying with design guidelines, and amending Title 20 (zoning), Chapter 20.20 (Historic Landmark Preservation), Section 20.20.080 (Alterations and Changes to Landmarks and H-Overlay properties) of the El Paso City Code to require that a certificate of appropriateness or certificate of demolition be approved prior to construction, alterations, changes, removal, or demolition to all properties with an H-overlay, including those within the Downtown Historic District.  (District 8)

[City Development, Providencia Velazquez, (915) 541-4027]

(Attachment)

 

7E.         An Ordinance changing the zoning of real property known as being all of Lots 1 and 15, Save and Except two Portions thereof, Block 3, and Lots 2 through 14, Block 3, WFF Industrial Park Unit One Replat “A”, City of El Paso, El Paso County, Texas from M-1 (Manufacturing) to C-4 (Commercial).  The penalty is as provided for in Chapter 20.24 of the El Paso City Code.  Subject Property:  east of Railroad Drive and south of Farah Drive.  Property Owner:  DBB Holdings, Inc.  PZRZ12-00027  (District 4)  THIS IS AN APPEAL CASE.

[City Development, Michael McElroy, (915) 541-4633]

(Attachment)

 

PUBLIC HEARING WILL BE HELD ON JANUARY 29, 2013, FOR ITEMS 7C- 7E

 

Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:30 a.m.  All interested persons present shall have an opportunity to be heard at that time.  After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice.  Copies of all Ordinances are available for review in the City Clerk’s office, 2 Civic Center Plaza, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

 

 

REGULAR AGENDA – PUBLIC HEARING/OTHER BUSINESS

 

8.            MAYOR AND COUNCIL:

 

8A.         An Ordinance amending Title 5 (Business License and Permit Regulations) of the El Paso City Code by adding Chapter 5.17 (Credit Access Businesses) in order to set forth Registration Requirements and Credit Extension Guidelines, the penalty being provided in Section 5.17.030 (Violations; Penalty) of the El Paso City Code.  (All Districts)  [City Attorney’s Office, Sol M. Cortez, (915) 541-4119]

(Attachment)

 

8B.         Discussion and action on a Resolution to support cities’ authority to pass ordinances aimed at curtailing credit access businesses’ exploitation of economically vulnerable citizens.  (All Districts)

[City Attorney’s Office, Sol M. Cortez, (915) 541-4119]

(Attachment)

 

 

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

 

9.            ENGINEERING AND CONSTRUCTION MANAGEMENT:

 

9A.         Discussion and action on the award of Solicitation No. 2013-082 for EPIA Pedestrian Crosswalk Replacement to Blair-Hall Company, Inc. for an estimated total amount of $527,521.

 

Department:                                        Engineering and Construction Management

Award to:                                             Blair-Hall Company, Inc.

                                                            El Paso, TX

Base Bid:                                             $527,521

Time for Completion:                          180 Consecutive Calendar Days

Accounts:                                            562-62230-3080-580270-PAP00370

Funding Source:                                 Airport Enterprise Fund

Districts:                                            All

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, lump sum contract.  The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

9B.         Discussion and action on the award of Solicitation No. 2013-066 for Paving of Unpaved Rights-of-Way 2013-2014 to Southwest G.C.E.P., Inc. for a total award of $679,995.

 

Department:                                        Engineering and Construction Management

Award to:                                             Southwest G.C.E.P., Inc.

                                                            El Paso, Tx

Base Bid:                                             $ 679,995

Total Estimated Award:                      $ 679,995

Time for Completion:                          365 Consecutive Calendar Days

Account:                                              190-28340-4580-580270-PCP13ST004Y1

Funding Source:                                 2013-2019 Certificates of Obligation-Street

                                                            Infrastructure

Districts:                                            All

 

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

 

Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measure quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

 

As a part of this award, upon the review of the City Attorney, the City Engineer or Department of Transportation Director may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

This is a low bid, unit-price contract. The Engineering & Construction Management Department recommends award as indicated to the lowest responsive and responsible bidder.

[Engineering and Construction Management, Irene D. Ramirez, (915) 541-4428]

(Attachment)

 

 

ITEMS 9C AND 10A RELATED TO THE BALLPARK

AND RELOCATION - RELATED ITEMS

 

9C.         Discussion and action to award Solicitation No. 2013-109R for El Paso Ballpark to Jordan / Hunt, a Texas Joint Venture for an estimated total construction amount not to exceed $40,182,111.

 

Department:                                                    Engineering and Construction Management

Award to:                                                         Jordan / Hunt, a Texas Joint Venture

Contractor’s Fee for Preconstruction

Phase Services:                                              $35,000

Contractor’s Fee for Construction

Phase Services:                                              $40,147,111

Total Estimated Construction

Budget (includes Contractor’s fees):              $40,182,111

Construction Time for Completion:                3/1/2014 Substantial completion

                                                                        5/1/2014 Final Completion

Accounts:                                                        580270-190-4735-99998-PCP13STADIUM1

Funding Source:                                             2013 City Hall Relocation and Baseball

                                                                        Stadium Certificates of Obligation

District:                                                          8

 

And that the City Manager be authorized to execute the modified AIA A133-2009 Standard Form of Agreement between Owner and Construction Manager as Contractor and any related contract documents and agreements necessary to effectuate this award, including the Guaranteed Maximum Price Amendment.

 

And that as a part of this award, upon the review by the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

 

And that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

This Request for Proposals is the second step in the Construction Manager at Risk Two-Step Process. The Engineering and Construction Management Department recommends award as indicated to Jordan / Hunt, a Texas Joint Venture, the highest ranked proposer based on the evaluation criteria established for this procurement.

[Engineering and Construction Management, R. Alan Shubert, (915) 541-4428]

(Attachment)

 

10.          FINANCIAL SERVICES:

 

10A.      Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue Purchase Orders to Central Transportation Services Inc., a contractor under the State of Texas Contract TXMAS-11-48010 and NBS, Inc., a contractor under ESC Region 19 Contract #11-6660 to establish “on-call” moving services to support the relocation of various City Departments. The City has made the determination that purchasing from these cooperative contracts offers the most cost-effective pricing.

 

The participation by the City of El Paso in the State of Texas TXMAS Cooperative Purchasing Program was approved by Mayor and City Council on February 27, 2007 and participation in the Region 19 Cooperative Purchasing Program was approved on March 4, 2008.

 

Department:                                        General Services

Award to Vendor #1:                           Central Transportation Services, Inc.

                                                            El Paso, Texas           

Estimated Award:                               $500,000

Award to Vendor #2:                           NBS, Inc.

                                                            El Paso, Texas

Estimated Award:                               $100,000

Total Estimated Award:                      $600,000 (2 Vendors)

Account No.:                                       999-99998-544060-1000

Funding Source:                                 City Hall Relocation Fund

Districts:                                            All

Reference No.:                                   2013-117

 

This is a Cooperative, requirement contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

[City Manager’s Office, John Neal, (915) 541-4285]

(Attachment)

 

10B.      Discussion and action that the City Manager be authorized to sign an agreement for baseline physical exams services for firefighters (Solicitation No. 2012-183R) between the City and El Paso Healthcare Systems, Ltd, dba Las Palmas Del Sol Healthcare for a contract term of three years beginning on January 8, 2013 with an option to extend for one additional two-year period.

 

Districts:                                            All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Carlos Carmona, (915) 485-5610]

(Attachment)

 

10C.      Discussion and action that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to El Paso Electric Company of El Paso, TX; a sole provider for Automatic Pad Mounted Transfer Switch to automatic switch electric service between Austin and Scottsdale substations to generate emergency power during power outage and have the capability to maintain all airport system operations and services.

 

Department:                                        Airport

Award to:                                             El Paso Electric Company

                                                            El Paso, TX

Total Award:                                        $62,795

Account No.:                                       562-580270-62230-3080-PAP00620

Funding Source:                                 Airport Cap Projects – Construction (CWIP)

Districts:                                            All

Reference No.:                                   2013-115

 

This is a sole source purchase.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Airport, Monica Lombrana, (915) 780-4724]

(Attachment)

 

10D.      Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to Chastang’s Ford aka Chastang’s Bayou City Autocar, a Texas Association of School Boards (TASB) Buyboard contractor under Contract No. 358-10  (Vehicles & Heavy Duty Trucks & Options), for eleven (11) Autocar ACX64 chassis, and to Bridgeport Manufacturing, Inc., a Texas Association of School Boards (TASB) Buyboard contractor under Contract No. 357-10 (Refuse Bodies & Trailers/Dump Bodies) for eleven (11) Automated Side Loader (ASL) bodies. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

The participation by the City of El Paso in the Texas Association of School Boards (TASB Buyboard) was approved by Mayor and City Council on August 21, 2007.

 

Department:                                        General Services

Award to:  Vendor 1                            Chastang’s Ford aka Chastang’s Bayou City Autocar

                                                            Houston, TX

Estimated Amount:                             $1,717,938 (11 units)

 

Award to:  Vendor 2:                           Bridgeport Manufacturing, Inc.

                                                            Bridgeport, TX

Estimated Amount:                             $1,066,023 (11 units)

 

Total Estimated Award:                      $2,783,961.00

Account No.:                                       334 – 34060 – 580290 – 3150 – PSWM00170

Funding Source:                                 Environmental Services Capital – Heavy Off

                                                            Road Equipment

Reference No.:                                   2013-118

Districts:                                            All

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[General Services, Stuart Ed, (915) 621-6822]

(Attachment)

 

10E.      Discussion and action on the award of Solicitation No. 2013-001R (Temporary Personnel Backup Service for Various Depts) to Temporary Alternative, Inc., dba dmDickason Personnel Services for a total estimated award of $1,526,580.

 

Department:                                        Human Resources

Award to:                                             Temporary Alternatives, Inc., dba

                                                            dmDickason Personnel Services

                                                            El Paso, TX

Items:                                                  All

Option:                                                No Option

Annual Estimated Amount:                 $508,860

Total Estimated Award:                      $1,526,580 (3 Years)

Account No.:                                       Various

Funding Source:                                 Various

Districts:                                            All

This is an RFP, service contract.

The Financial Services - Purchasing Division and Human Resources recommend award as indicated to Temporary Alternatives, Inc., dba dmDickason Personnel Services, the highest ranked proposer based on evaluation factors established for this procurement.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Human Resources, Linda Ball Thomas, (915) 541-4509]

(Attachment)

 

11.          FIRE / INFORMATION TECHNOLOGY:

1.   Discussion and action that the Purchasing Manager is authorized to notify Federal Signal Corporation that the City is terminating Contract No. 2009-003 (Reverse Telephone Alert System) pursuant to the provisions and requirements of Section C, Paragraph 8A of the Contract Clauses, and that the termination shall be effective as of February 22, 2013.

 

Department:                                                    Fire

Districts:                                                        All

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Scott Calderwood, (915) 838-3263]

(Attachment)

 

2.   Discussion and action on the request that the Purchasing Manager for Financial Services, Purchasing Division be authorized to issue a Purchase Order to (Everbridge, Inc.) a contractor under U.S. General Service Administration Council Cooperative (GSA), Contract #GS-35F-0692P for the purchase of mass notification system. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

 

Department:                                              Fire Department

Award to:                                                   Everbridge, Inc.

                                                                  Glendale, California

Initial Cost:                                                $188,500 (System Cost)

                                                                  $178,500 (Estimated Annual Maintenance)

Total Cost:                                                 $367,000

Additional Cost:                                         $535,500 (Estimated Annual Maintenance

                                                                  for 3 years)

Total Estimated Award:                            $902,500

Account No.:                                             239-522020-1000-15070

                                                                  322-580350-2720-22130-2010SST808

Funding Sources:                                      General Fund & Urban Area Security

                                                                  Initiative (UASI)

                                                                  FY 2010

Districts:                                                  All

Reference No.:                                         2013-103

 

This is a Cooperative, unit price contract.

[Financial Services, Bruce D. Collins, (915) 541-4313]

[Fire, Scott Calderwood, (915) 838-3263]

(Attachment)

 

REGULAR AGENDA – PUBLIC HEARING

 

12.          CITY DEVELOPMENT:

An Ordinance granting Special Permit No. PZST12-00014, to allow for infill development with reduced rear yard setbacks on the property described as being the East 90 feet of Lots 7 - 12 and the West 45 feet of the South 10 feet of Lot 7, Block 93, East El Paso Addition, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code.  The penalty being as provided for in Chapter 20.24 of the El Paso City Code.  Subject Property:  3204 Montana Avenue.  Property Owner: Enrique and Norma Garcia, PZST12-00014  (District 8) 

[City Development, Andrew Salloum, (915) 541-4633]

[POSTPONED FROM 01-02-13]

(Attachment)

 

 

REGULAR AGENDA – OTHER BUSINESS

 

13.          AIRPORT:

Discussion and action regarding a Resolution that the City Manager be authorized to sign a State Use Contract - Contract for Cleaning Services, by and between the City of El Paso and TIBH Industries, Inc., and Professional Contract Services, Inc. for cleaning services at the El Paso International Airport Terminal.  The term of the Contract will run through December 31, 2013.  (All Districts)  [Airport, Monica Lombraña, (915) 780-4724]

(Attachment)

 

14.          FINANCIAL SERVICES:

Discussion and action regarding a Resolution authorizing and directing the City Manager or City Attorney to take all necessary actions to initiate and file a declaratory judgment lawsuit to validate a proposed bond issuance, contracts and actions taken or planned in support of the project being financed; and providing an effective date.  (All Districts)

[City Attorney’s Office, Sylvia Borunda Firth, (915) 541-4550]

(Attachment)

 

15.          CITY DEVELOPMENT:

15A.      Discussion and action on a Resolution to approve the Design Guidelines for El Paso’s Historic Districts, Sites, and Properties, as per Chapter 2.24 (Historic Landmark Commission), Section 2.24.020 of the Municipal Code requiring the Historic Landmark Commission to prepare guidelines to be used in determining the approval or denial of certificates of appropriateness, certificates of demolition, or removal of designated historic landmarks.  (All Districts)

[City Development, Providencia Velazquez, (915) 541-4027]

POSTPONED FROM 12-11-12

(Attachment)

 

15B.      Discussion and action on a Resolution that Ralph Adame be approved as the Chair of the Board of Directors for the Tax Increment Reinvestment Zone Number Six (TIRZ No. 6) for a one-year term commencing on January 1, 2013, as recommended by the TIRZ No. 6 Board of Directors, and in accordance with the Texas Tax Increment Financing Act.  (Districts 3 and 8)

[City Development, Mathew McElroy, (915) 541-4193]

(Attachment)

 

16.          PARKS AND RECREATION:

 

Discussion and action to approve a Resolution of City Council adopting the revised Design and Construction Standards for Park Facilities regulating the design and construction of parks.  (All Districts)  [Parks and Recreation, Tracy Novak, (915) 541-4259]

(Attachment)

 

17.          POLICE:

17A.      BT2013-0178:

Discussion and action to approve a budget transfer to increase Federal Confiscated Award to fund the FY2013 Confiscated Fund budget ($275,000)

(All Districts)  [Police, Robert Feidner, (915) 564--7301]

            (Attachment)

 

17B.      BT2013-0179:

Discussion and action to approve a budget transfer to increase State Confiscated Award to fund the FY2013 Confiscated Fund budget ($1,075,298)

(All Districts)  [Police, Robert Feidner, (915) 564--7301]

(Attachment)

 

18.          MAYOR AND COUNCIL:

 

18A.      Presentation and discussion on the video 3E: Explore, Experience, Enjoy El Paso del Norte by the El Paso Museum of History.

[Representative Steve Ortega, (915) 541-4124]

 

18B.      Discussion and action on implementing a median improvement plan.  [Representative Steve Ortega, (915) 541-4124]

 

 

EXECUTIVE SESSION

 

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:  (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.)  The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

 

Section 551.071              CONSULTATION WITH ATTORNEY

Section 551.072              DELIBERATION REGARDING REAL PROPERTY

Section 551.073              DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074              PERSONNEL MATTERS

Section 551.076              DELIBERATION REGARDING SECURITY DEVICES

Section 551.087              DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

 

Discussion and action on the following:

 

EX1.      Andres Cortez vs. Jorge Gonzalez et. al. Cause No. EP-12-CV-00050  (551.071)

[City Attorney’s Office, Karla M. Nieman, (915) 541-4550]

 

EX2.      City of El Paso vs. El Paso Entertainment, Inc., et al., Cause No. EP-07-CV-380-KC, in the United States District Court for the Western District of Texas.  (551.071)

[City Attorney’s Office, Kenneth Krohn, (915) 541-4550]

[POSTPONED FROM 01-02-13]

 

NOTICE TO THE PUBLIC:

 

Sign Language interpreters are provided for regular City Council meetings.  Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

 

Hearing Assistance Devices are available upon request.

 

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

 

http://www.elpasotexas.gov/

 

 

 

ADDITION TO THE AGENDA FOR

REGULAR CITY COUNCIL MEETING

COUNCIL CHAMBERS, CITY HALL

TUESDAY, JANUARY 8, 2013

8:30 A.M.

The following is added to the City Council Agenda of Tuesday, January 8, 2013 at 8:30 a.m.:

 

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:  (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.)  The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Section 551.071              CONSULTATION WITH ATTORNEY

Section 551.072              DELIBERATION REGARDING REAL PROPERTY

Section 551.073              DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074              PERSONNEL MATTERS

Section 551.076              DELIBERATION REGARDING SECURITY DEVICES

Section 551.087              DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

 

Discussion and action on the following:

 

EX1.      Discussion and action regarding issues related to matters involving the demolition of City Hall, the construction of the new ballpark stadium, the initiative petitions and related litigation.  (551.071)  [City Attorney’s Office, Sylvia Borunda Firth, (915) 541-4550]

 

Sign Language interpreters are provided for regular City Council meetings.  Copies of this Agenda will be provided in Braille, large print or audio tape upon requests made a minimum of 48 hours prior to the meeting.

 

Hearing Assistance Devices are available upon request.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

http://www.elpasotexas.gov

Richarda Duffy Momsen, City Clerk