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Grants Services Division Assistance Process
Grant Opportunity is identified
Grant is identified through:- GSD's Grants Alert
- Other source
Criteria used to Match Grant to Department:- Eligibility
- Purpose of grant
- Department's stated need
- Realistic deadline
- Grant range
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To Next Stage
Referral is made to Department by GSD- Department reviews, confirms match and accepts referral
- Department notifies GSD of intent to pursue grant referral
- Grant application information form. (GIAF)
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To Next Stage
Initial Meeting Stage - Determine Readiness
GSD meets with Department to discuss readiness for grant:
- Go through guidelines section by section, examining requirements.
- Discuss Department's plan. Does the Department have the following
in place:
- Commitment to make grant process a priority
- A designated staff for grant writing assignments
- If required, identify collaborators/partners/contractors
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To Next Stage
Determine if support is needed from GSD- Identify grant writing support needed
- Develop a service plan for Department as needed
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To Planning Stage
Planning Stage
Department, collaborators, Department grant writer(s), GSD staff and evaluator (if necessary), meet & discuss specifically:- Deadlines
- Timelines
- Research (literature, statistics, other models, best practices, etc.)
- Guidelines
- Budget
- Evaluation
- Action plan
- Tasks, division of work & timelines
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To Draft Stage
Draft created
All parties meet & submit assigned sections in draft form and brainstorm, review. Make sure:- Budget and narrative agree
- Proposal is realistic
- Cost/service unit is realistic
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To Final Draft Stage
Include:- All forms ready for signature
- Cover letter
- All questions answered
- Not over page limit
- Correct number of copies
- Attachments
Department is responsible for compiling, copying and mailing application
Submit Proposal
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Funding Decision and Follow-Up
If Funded:- Reconvene to plan
- Contact evaluator
- Complete program Start Up form
- Submit form to GSD fiscal analyst
- Get help from GSD for grant management/TA program if needed to carry out program
If Not Funded:- Get comments
- Discuss next steps
- Make corrections or start process again
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